Use the Add Group command in the Admin menu to create new access groups, and the Add User command to create user accounts, and assign users to the appropriate access groups. Each user account identifies the user name, password, type and access groups to which the user belongs.

• "Add group" explains how to use the Add Group Admin menu command to create a new access group for the service you are working with.

• "List all groups" explains how to use the List all Groups Admin menu command to see a list of the existing access groups for the selected service, and gain access to a group for maintenance purposes.

• "Add user" provides instructions for using the Add User Admin menu command to create a new Publishing Center user account.

• "List all users" explains how to use the List all Users Admin menu command to see a list of existing Publishing Center user accounts, and gain access to an account for maintenance purposes.

• "Find User" explains how to use the Find User Admin menu command to locate a Publishing Center user account, and gain access to it for maintenance purposes.

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Add group

An access group is defined by a name, description, and one or more categories with associated access privileges. You grant these privileges to Publishing Center users by specifying which access groups they belong to when you create their user accounts. Click the Add Group command in the Admin menu to open the Add Access Group form.

To add an access group:

1. Enter the group Name. This required.

2. Enter an optional Description.

3. Click Save and Next to save the access group and open the next Add Access Group form.

4. Click the Add category link to open the Add Category dialog.

• Click the content type links to see the available categories and check each category you want to add.

• Check the corresponding checkbox for each Content Type. See "Selecting a content type" for more information on selecting content types.

• Click the Add button.

• Click the Close button to return to the Add Access Group form.

5. Set privileges for each category listed.

6. Click Save to save the changes, click Delete to remove the access group or Cancel if you do not want to change the group.

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List all groups

With the List All Groups command, you can generate a list of links to the existing access groups. The links provide access to the group definitions for maintenance purposes. You can modify access groups by changing the name and description, and adding or removing one or more categories in the definition. Click the List All Groups command to open the List of All Access Groups.

To modify an access group:

1. In the List of All Access Groups, click the Group Name link to open the Update Access Group form.

2. You can change the Name and Description.

3. To change the categories that group members can access, click the Add Category button to open the Add Categories dialog. "Adding and removing a content category" explains how to use this dialog. Changing the categories the group can access reloads the form to display the new list of categories.

4. If you provided group access to additional categories, scroll to the Category Permissions section of the form and select the access privileges for those categories. "Working with access privileges" defines the privileges you can choose from. "Access privilege inheritance" explains how privileges are passed among categories.

5. Click Save when you finish.

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Add user

The Add User command lets you create an account for a new Publishing Center user. A Publishing Center user account is also a One-To-One user account. A Publishing Center account is defined by the user's name, login name, password, account type, and the access groups to which the user belongs. Click the Add User command to open the Add User form.

To create a new user account:

1. Enter the Login Name, Password, and Name, which are required.

2. If the user is a Service Administrator, mark that checkbox. A Service Administrator can use the Publishing Center and create user accounts, access groups, and workflow through access to the Admin menu. Each service has at least one administrator.

3. Specify the access groups the user belongs to by checking the appropriate checkboxes.

4. Click Add when you finish.

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List all users

With the List All Users command, you can generate a list of links to the existing Publishing Center user accounts. The links provide access to the user account definitions for maintenance purposes. Click the List All Users command to open the List of All Users.

To modify an existing user account, click a Login Name to open the Update User form. You can:

• Change the Login Name, Password, and Name.

• Change the user type.

• A Service Administrator can use the Publishing Center Admin menu to create user accounts, access groups, and workflow. Each service has at least one administrator.

• A Content Publisher can use the Publishing Center, but has no administrative privileges or access to the Admin menu.

• Change which access groups the user belongs to.

After you change a user account, be sure to click Save.
 

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Find User

Use the Find User command to locate a user account with a word search. Type part of the name you are looking for in the Find field, and click Find. The Publishing Center retrieves a list of all user names and login names that include what you typed in the Find field. "List all users" explains how to open the Update User form by clicking a Login Name link in the List of All Users. You can modify the user account in the Update User form.