January 07, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 

Tuesday, January 7, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:50

  Call To Order

  
• 00:01:54

  Approval of Agenda

  
• 00:02:45

  2014-0047

  Approval for appointment of the Vice Chairman for the Board of Commissioners for 2014.

  
• 00:03:14

  2014-0050

  Approval to accept the resignation of Lynn Thorndyke from the Municipal-Gwinnett Planning Commission. District 1/Brooks 

  
• 00:03:32

  2014-0051

  Approval to fill the unexpired term of Lynn Thorndyke from the Municipal-Gwinnett Planning Commission. District 1/Brooks 

  
• 00:04:04

  2014-0026

  Award BL110-13, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (January 17, 2014 through January 16, 2015), to low responsive bidders as follows: ASE Direct, Inc., Creative Office Solutions, LLC, PC Specialists, Inc. d/b/a Technology Integration Group, Rasix Computer Center, Inc. d/b/a Academic Supplier, and The Tree House, Inc., per attached recommendation letter, base bid $120,000.00.

  
• 00:05:04

  2014-0029

  Award BL093-13, cutting and removal of trees and limbs and stump grinding on an annual contract (January 08, 2014 through January 07, 2015), Department of Community Services, Department of Transportation and Department of Water Resources, to low bidder Cooper and Carter Tree Service, Inc., base amount $149,000.00. This contract is funded 45% by the Recreation Fund, 18% by the General Fund, 15% by the Water and Sewer Operating Fund, 12% by Stormwater Operating Fund, and 10% by the Community Services Capital Project Fund.  

  
• 00:05:45

  2014-0019

  Approval to renew BL099-11, purchase of inmate clothing and supplies on an annual contract (January 18, 2014 through January 17, 2015), Department of Corrections and Sheriff’s Department, to the low bidders as follows: Bob Barker Company, Inc., Blue Koka, Carolina Textiles OKI, Inc., D2 Distributors, Drugstore Products, Inc., Georgia Correctional Industries, Robinson Textiles and Uniforms Manufacturing, Inc., base amount $195,000.00 (negotiated cost savings of approximately $8,139.00). District 4/Heard 

  
• 00:06:43

  2014-0024

  Approval to renew BL090-11, preventive maintenance and repair of emergency generators on an annual contract (January 18, 2014 through January 17, 2015), Department of Fire & Emergency Services, Department of Police Services, Sheriff’s Department, Department of Support Services and Department of Water Resources, to low bidder, Power and Energy Services, base bid $489,603.00. This contract is funded 74% by the Water and Sewer Operating Fund, 12% by the Police Fund, 8% by the Fire/EMS Fund, 4% by the Administrative Support Fund and 2% by other funds. 

  
• 00:07:20

  2014-0028

  Approval to renew OS094, purchase of can liners on an annual contract utilizing the State of Georgia contract (January 01, 2014 through December 31, 2014), Department of Community Services, Department of Fire and Emergency Services, Sheriff’s Department and Department of Water Resources, to Dade Paper, base amount $103,200.00. This contract is funded 56% by the Recreation Fund, 24% by the Fire/EMS Fund, 15% by the General Fund and 5% by the Water and Sewer Operating Fund. 

  
• 00:07:58

  2014-0033

  Approval/authorization of change order no. 1 to the contract, BL039-12 Gwinnett Environmental & Heritage Center Improvements, with Ed Castro Landscaping, Inc., increasing the amount by $96,549.00. The contract amount is adjusted from $2,220,000.00 to $2,316,549.00. This project is funded by the 2005 and 2009 SPLOST Programs. District 1/Brooks 

  
• 00:09:17

  2014-0037

  Approval/authorization for the Chairman to execute a 6 month contract with the Georgia Department of Human Services (GDHS), to purchase transportation services for the seniors of Gwinnett County in the amount of $141,353.50. These trips provide seniors transportation to and from senior centers, medical appointments and other necessary transportation for the period of January 1, 2014 through June 30, 2014. This contract is funded 22% by Grants and 78% by General Fund. 

  
• 00:10:20

  2014-0027

  Approval to renew RP034-11, provision of inmate coinless phone equipment at the Gwinnett County Correctional Complex on an annual contract (January 12, 2014 through January 11, 2015) to the highest scoring firm, Global Tel Link, estimated revenue $96,000.00. District 4/Heard 

  
• 00:11:21

  2014-0032

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in assessed value of $4.4 million, for tax years 2009 thru 2013. 

  
• 00:12:14

  2014-0034

  Approval of the November 30, 2013 Monthly Financial Status Report and ratification of all budget amendments. 

  
• 00:13:48

  2014-0039

  Approval and adoption of the fiscal year 2014 Operating, Capital and Grant budgets, and preliminary approval of the 2015-2019 Capital Improvement Plan 

  
• 00:14:32

  2014-0003

  Approval Waiver of Time Lapse Requirement for Rezoning. The applicant, Mahalo Investments IV, LLC, requests a waiver of the 12 month time lapse requirement for rezoning of the property located at 1798 Old Peachtree Road. The applicant is seeking February, 2014 hearing dates for a proposed rezoning from R-SR to R-60 for a single- family subdivision (RZR2014-00006). The prior case, RZC2012-00010, was acted on by the Board of Commissioners in May, 2013. District 4/Heard. 

  
• 00:16:07

  2014-0009

  Award BL090-13, Gwinnett County Justice and Administration Center Fire Alarm Upgrades - Phase II project, to low bidder, AFA Protective Systems, Inc., amount not to exceed $1,048,519.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard 

  
• 00:18:37

  2014-0006

  Award BL119-13, Northbrook Parkway (Peachtree Ridge Middle School) School Safety Project, project number F-0777-02 to low bidder, C.W. Matthews Contracting Company, Inc., amount not to exceed $1,655,490.87. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks 

  
• 00:19:33

  2014-0017

  Approval of the negotiated settlement for the condemnation actions regarding John E. Cheek, Southern Cycle, and Bob Woods Realty Company, CAFN #12-A-05675-1 and CAFN #12-A- 07878-1, on the SR 20 (PIB Burnette Trail) project, F-0019-01, Parcel 164 and 194, total cost $710,000.00 (including funds already paid into the registry of the court). This settlement is funded by the Georgia Department of Transportation. District 1/Brooks 

  
• 00:20:22

  2014-0020

  Approval to renew BL111-11, purchase of traffic signal electrical equipment, material, and line hardware on an annual contract (February 07, 2014 through February 06, 2015), to low responsive bidders as follows: CDK Enterprises, Inc. dba Southern Lighting and Traffic Systems, General Traffic Equipment Corporation, McCain, Inc., Quality Traffic Systems, Temple, Inc., Traffic Parts, Inc., and Utilicom Supply Associates, LLC, base bid $400,000.00 (negotiated cost savings of approximately $6,240.00). This contract is funded 62% by the General Operating Fund, 25% by the 2009 SPLOST Program, and 13% by the Capital Project Fund. 

  
• 00:21:33

  2014-0021

  Approval to renew BL013-10, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract section C (March 17, 2014 through March 16, 2015), to low bidder, Pebblestone Landscape Group, Inc., base bid $19,710.00 (negotiated cost savings of approximately $394.00).  

  
• 00:22:17

  2014-0023

  Approval to renew BL132-11, purchase of traffic control signs, street name signs, and u-channel posts on an annual contract (March 02, 2014 through March 01, 2015), to the overall low bidder, Vulcan, Inc. d/b/a Vulcan Signs, base bid $200,000.00 (negotiated cost savings of approximately $20,000.00). 

  
• 00:22:55

  2014-0025

  Approval to renew BL059-12, purchase of traffic signal LED modules and pedestrian signal heads on an annual contract (February 07, 2014, through February 06, 2015), with low bidder, Southern Lighting & Traffic Systems, base bid $100,000.00 (negotiated cost savings of approximately $2,000.00). This contract is funded 75% by the Capital Project Fund, 15% by the General Operating Fund, and 10% by the 2009 SPLOST Program.  

  
• 00:25:16

  Adjournment