July 16, 2013 - 10:00 AM

Gwinnett county Board of Commissioners Work Session Tuesday, July 16, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:33

  Call To Order

  
• 00:01:21

  Approval of Agenda

  
• 00:02:13

  2013-0588

  Approval of appointment to the Region 3 DBHDD Board. Community Services Recommendation - Jackie McNair. Term expires July 31, 2016. Incumbent - Jackie McNair.

  
• 00:02:36

  2013-0591

  Approval/authorization of a Resolution appointing Gwinnett County's representatives to the Partnership Gwinnett PFE, Inc. Board of Directors.

  
• 00:02:59

  2013-0544

  Award BL040-13, purchase of safety shoes on an annual contract (July 21, 2013 through July 20, 2014), Department of Community Services, Department of Support Services, Department of Transportation, Department of Water Resources, and Department of Planning and Development, to overall low bidder, Vulcan Safety Shoes Service Corporation, base bid $107,947.00 (this represents an 8% decrease from the previous contract). This contract is funded 61% by the Water and Sewer Operating Fund, 16% by the General Fund, 16% by the Recreation Fund, 5% by the Stormwater Operating Fund, and 2% by the Development and Code Enforcement Fund. (Staff Recommendation: Award)

  
• 00:04:47

  2013-0551

  Approval to renew BL047-12, purchase of duty and training ammunition on an annual contract (September 05, 2013 through September 04, 2014), Department of Police Services and Sheriff's Department, to low bidder, Gulf States Distributors, Inc., base amount $307,249.00. This contract is funded 80% by the Police Fund and 20% by the General Fund. (Staff Recommendation: Approval)

  
• 00:05:37

  2013-0545

  Award BL054-13, Lenora Park parking lot resurfacing and storm drainage improvements, to low bidder, Allied Paving Contractors, Inc., amount not to exceed $243,315.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:06:33

  2013-0561

  Approval/authorization for Chairman to amend agreement with Mountain View Athletic Association for reimbursement to the County for the remaining costs of $85,000.00 for the construction of a football pressbox at the new Rabbit Hill Park Expansion. District 3/Hunter & District 4/Heard (Staff Recommendation: Approval)

  
• 00:07:36

  2013-0566

  Approval/authorization of a resolution establishing the 2013 millage rates; authorizing the levy of taxes within Gwinnett County; levying the Gwinnett County Board of Education's recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rate and digest submission to the Georgia Department of Revenue. (Staff Recommendation: Approval)

  
• 00:08:38

  2013-0543

  Award BL056-13, purchase of fire fighter personal protection equipment on an annual contract (July 20, 2013 through July 19, 2014), to low responsive bidder for line item 1 and low bidder for line item 2, FireLine, Inc. and overall low bidder for line items 3-11, Bennett Fire Products Co., Inc., base bid $96,202.00 and approval of ratification for BL066-12, purchase of fire fighter personal protection equipment on an annual contract (July 20, 2012 through July 19, 2013), base bid $107,379.16. This contract is funded by the Fire/EMS Fund. (Staff Recommendation: Award)

  
• 00:09:53

  2013-0560

  Award RP004-13, provide comprehensive wellness program on an annual contract (July 17, 2013 through July 16, 2014), to the highest scoring firm, Asset Health, base amount $640,368.42 (this represents a cost savings of approximately $95,264.38). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Group Self-Insurance Fund. (Staff Recommendation: Award)

  
• 00:11:09

  2013-0553

  Approval to extend RP009-09, Cisco IP telephony solution and implementation on an annual contract (July 31, 2013 through June 30, 2014), base amount $1,000,000.00 and approval of change order no. 5, with AT&T Corporation, decrease of $69,923.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. The extension is funded by the Capital Projects Fund. (Staff Recommendation: Approval)

  
• 00:12:55

  2013-0540

  Approval of Waiver of Time Lapse Requirement for Rezoning - The Applicant requests a Waiver of the 12 month time lapse requirement to seek a Change in Conditions and three related Special Use Permits (CIC2013-00013 and SUP2013-00035, 00036 & 00037). The prior case(s) were acted on by the Board in March 2013, and the applicant is seeking September 2013 hearing dates for their new proposal. The property is located at the intersection of Jimmy Carter Boulevard and Rockbridge School Road. District 2/Howard

  
• 00:13:58

  2013-0534

  Approval to renew BL055-09, purchase of gasoline and diesel fuel on an annual contract (August 31, 2013 through August 30, 2014), to low bidders as follows: Mansfield Oil Company of Gainesville, Inc., as primary supplier, D-Jay Petroleum, Inc., as the secondary supplier, and Indigo Energy Partners, LLC as the tertiary supplier, base bid $22,000,000.00. This is the fourth and final renewal option. The County's portion of this amount is $10,800,000.00 and the remainder is utilized by other inter-county municipalities and agencies. This project is funded 51% by the Fleet Management Fund and 49% by various other funds. (Staff Recommendation: Approval)

  
• 00:16:32

  2013-0513

  Approval/authorization for the Chairman to execute an Indemnity Agreement with the Georgia Department of Transportation for the installation of roadway lighting on SR 124, estimated operating costs $2,478.00, estimated revenue $3,007.60. Subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:17:44

  2013-0514

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with E.R. Snell Contractor, Inc., for the Civic Center Area Pedestrian Improvements project, F-0674, total increase $7,504.00, total reduction $115,178.28, revised contract amount $1,205,238.70. This is the final change order for this contract. Subject to approval by Law Department. This contract is funded 80% by the Georgia Department of Transportation and 20% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:18:48

  2013-0569

  Approval/authorization for Chairman to execute Supplemental Agreement No. 3-Final with C.W. Matthews Contracting Co., Inc., for the SR 324 from SR 20 to I-85, F-0381, Mill Creek Multi Use Path, F-0344 and SR 20 from Old Peachtree Road to Tech Center Parkway, M-0533-02 projects, total increase $69,931.97, total reduction $340,444.19, revised contract amount $16,627,829.90. This is the final change order for this contract. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded 85.4% by the 2005 SPLOST Program and 14.6% by Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:20:18

  2013-0556

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $757,425.58. These projects are funded 75.2% by the 2009 SPLOST Program, 24.3% by the 2005 SPLOST Program and 0.5% by the Gwinnett Village Community Improvement District. (Staff Recommendation: Approval)

  
• 00:21:15

  2013-0537

  Award BL039-13, Ensorbrook Farm pump station decommissioning project, to low bidder, John D. Stephens, Inc., amount not to exceed $567,147.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:22:35

  2013-0538

  Award BL038-13, Lanier filter plant (LFP) filter media replacement in filter building no. 2 and handrail modifications project, to low bidder, Rehab Construction Company, Inc., amount not to exceed $896,366.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:23:28

  2013-0539

  Award BL048-13, No Business Creek (NBC) tunnel pump station (PS) guiderail-phase II project, to low bidder, Allsouth Constructors, Inc., amount not to exceed $113,641.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:25:22

  2013-0541

  Award RP002-13, on call water and wastewater facility equipment repair and maintenance on an annual contract (July 17, 2013 through July 16, 2014), to the highest scoring firms per attached recommendation letter, base amount $2,500,000.00. This contract is funded 50% by the Water and Sewer Operating Fund and 50% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:27:06

  2013-0542

  Award BL032-13, Hickory Trail water main replacement project, to low bidder, The Dickerson Group, Inc., amount not to exceed $659,205.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:28:03

  2013-0552

  Award BL055-13, purchase of no-lead water service saddles, couplings, clamps and valves on an annual contract (July 17, 2013 through July 16, 2014), to low and low responsive bidders per attached recommendation letter, base bid $209,205.89. This contract is funded 75% by the Water and Sewer Operating Fund and 25% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:28:45

  2013-0557

  Award BL049-13, Collins Hill Golf Club stream restoration project, to low bidder, Georgia Development Partners, LLC, amount not to exceed $233,187.27. Authorization for Chairman to execute contracts subject to approval of the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:29:44

  2013-0554

  Approval to re-award BL034-13, purchase of water meter repair parts, fittings and meter boxes on an annual contract (June 05, 2013 through June 04, 2014), line items 8, 15, and 19, to Delta Municipal Supply Co., Inc., base bid $32,446.30. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:30:55

  2013-0535

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with the Georgia Department of Transportation (GDOT) to allow the inclusion of Department of Water Resources utility relocation associated with the GDOT Project No. PI 0010017 Grayson City Schools Sidewalk SRTS project, subject to approval by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:32:36

  Adjournment