October 07, 2014 - 12:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, October 7, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:35

  Call To Order

  
• 00:02:48

  Approval of Agenda

  
• 00:03:48

  2014 - 1007

  Approval/authorization to accept a grant from the Department of Justice for the Accountability Court Programs in the amount of $199,973.00 with a County match requirement of $64,162.00 (in-kind) and $2,496.00 (cash); totaling $266,631.00 for two years. The funding will be used to contract with Viewpoint Health to provide case management and treatment services. Requested also is the approval and authorization for the Chairman or designee to execute any and all grant documents subject to review by the Law Department.

  
• 00:06:18

  2014 - 0967

  Award BL070-14, provision of swimming pool maintenance and repair on an annual contract (October 07, 2014 through October 06, 2015), to low responsive bidder, Poolside, Inc., base bid $287,000.00 (this represents a 1% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:07:00

  2014-0909

  Approval to renew PA031-10, provide management, operation, and maintenance services for Collins Hill Golf Club on an annual contract (January 1, 2015 through December 31, 2015), with Cornerstone Golf Partners, Inc. (formerly known as CGL of Savannah, Inc.), base amount $81,037.00. District 4/Heard (Staff Recommendation: Approval)

  
• 00:07:54

  2014-0997

  Approval/authorization to execute agreement between Gwinnett County Board of Education and Gwinnett County Board of Commissioners to continue mutual support of GUIDE (Gwinnett United in Drug Education) for the period July 1, 2014 thru June 30, 2015. Board of Education support $32,750.00. (Staff Recommendation: Approval)

  
• 00:08:54

  2014-0978

  Ratification of work task authorizations No. 2011-77 through 2011-82 for Jacobs Project Management Company for program management services in the amount of $196,600.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:09:40

  2014-0969

  Award RP011-14, provide merchant processing services on a multi-year contract, to the highest scoring firm, Elavon, Inc. The initial term of this contract shall be December 01, 2014 through December 31, 2014, base amount $1,864,399.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years and one (1) month, total base amount $9,429,075.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contract subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:11:22

  2014-0854

  Approval to renew BL110-13, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (January 17, 2015 through January 16, 2016), with Creative Office Solutions, LLC, PC Specialists, Inc. d/b/a Technology Integration Group, Rasix Computer Center, Inc. d/b/a Academic Supplier, and The Tree House, Inc. base bid $124,000.00. (Staff Recommendation: Approval)

  
• 00:12:12

  2014-0899

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease of assessed value in the amount of $275,840.00 for years 2010 thru 2013. (Staff Recommendation: Approval)

  
• 00:13:08

  2014-0948

  Approval to renew RP041-11, printing and mailing of various tax forms on an annual contract (January 03, 2015 through January 02, 2016), with Manatron, Inc., base amount $182,000.00 (negotiated cost savings of approximately $9,100.00). (Staff Recommendation: Approval)

  
• 00:13:52

  2014-0973

  Approval to extend OS123, purchase of office supplies on an annual contract (October 18, 2014 through February 28, 2015), with Office Depot, Inc. through utilization of The Cooperative Purchasing Network (TCPN) base amount $151,000.00. (Staff Recommendation: Approval)

  
• 00:14:55

  2014-0979

  Approval of the August 31, 2014 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approved)

  
• 00:16:04

  2014-0959

  Award RP010-14, purchase of triple combination rescue style pumpers on an annual contract (October 10, 2014 through October 9, 2015), Department of Fire and Emergency Services, to the highest scoring firm, Pierce Manufacturing, Inc., base amount $4,221,040.00 (negotiated cost savings of approximately $104,776.00). This project is funded 50% by the 2009 SPLOST Program and 50% by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:17:28

  2014-0878

  Approval to renew BL098-13, purchase of power-load cot systems on an annual contract (December 18, 2014 through December 17, 2015), with Stryker Sales Corporation-Medical Division, base bid $126,813.60. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:18:13

  2014-0911

  Approval to renew RP016-13, purchase of Symantec products and related services on an annual contract (November 06, 2014 through November 05, 2015), with PC Specialists, Inc. dba Technology Integration Group, base amount $260,000.00. (Staff Recommendation: Approval)

  
• 00:19:11

  2014-0902

  Approval/authorization for Project Hill Drive/Davenport Road Sidewalk Improvement (Shorty Howell Park to McDaniel Farm Park), Project # F-0800-01 for Declaration of Taking for condemnation proceedings regarding the property of Juan Ramirez and Maria Rocio Salvatierra, Department of the Treasury - Internal Revenue Service, Georgia Department of Revenue, Discover Bank, located in Land Lot 235 of the 6th District of Gwinnett County, consisting of .015 acres of Permanent Drainage Easement and 35 square yards of 24-month Temporary Driveway Easement, Parcel 6, Zoning R-75, amount $850.00. This contract is funded by the 2009 SPLOST Program. District 1/Brooks

  
• 00:20:12

  2014-0903

  Approval/authorization for Project Hill Drive/Davenport Road Sidewalk Improvement (Shorty Howell Park to McDaniel Farm Park), Project # F-0800-01 for Declaration of Taking for condemnation proceedings regarding the property of Maria Salvatierra, Deutsche Bank and Trust Company Americas as Trustee for RALI2002QS19, located in Land Lot 235 of the 6th District of Gwinnett County, Georgia, consisting of 0.011 acres of Permanent Construction Easement and 46 square yards of 24-month Temporary Driveway Easement , Parcel 8, Zoning R-75, amount $500.00. This contract is funded by the 2009 SPLOST Program. District 1/Brooks

  
• 00:20:55

  2014-1021

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement for the Purchase, Sale and Lease of Real Estate, (1) to sell to the City of Lawrenceville 4.8702 acres of land, Tax Parcel Identification Number 5-146E-017, located at 240 West Oak Street, Lawrenceville, Georgia; (2) to lease to the City of Lawrenceville 1.0934 acres of land, Tax Parcel Identification Number 5-146D-001, located at 112 West Pike Street, Lawrenceville, Georgia, for a term of fifty (50) years; and (3) to amend the existing Recreation Services and Lease Agreement with the City of Lawrenceville and the Gwinnett County Recreation Authority for the Rhodes Jordan Park property to provide for a new fifty (50) year term, to provide that the property subject to the lease will now include an additional 12.06 acres of land, Tax Parcel Identification Number 5-175-033, and an additional 1.5 acres of land, Tax Parcel Identification Number 5-175-095, including authority for the Chairman to execute any and all documents necessary to consummate the transaction, all documents being subject to review and approval by the Law Department.

  
• 00:23:08

  2014-1052

  Approval/authorization for the Chairman to execute any and all documents associated with an Intergovernmental Agreement to facilitate the implementation of an automated video recording enforcement program pursuant to the provisions of Official Code of Georgia Annotated Section 40-6-163, subject to review and approval by the Law Department.

  
• 00:24:24

  2014-0980

  Approval of Repealing Article II of Chapter 14 of the Gwinnett County Code of Ordinances, entitled "Construction Codes" and the Gwinnett County Construction Code adopted on November 5, 1991, and all amendments thereto and replacing them with a new Gwinnett County Construction Code codified as a new Appendix B to the Gwinnett County Code of Ordinances.

  
• 00:25:26

  2014-0964

  Ratification of a Memorandum of Understanding (MOU) between Gwinnett County and the Georgia Emergency Management Agency (GEMA). The MOU authorizes GEMA to purchase HDU-CBRNE equipment on behalf of the Gwinnett County Police Department's, HDU in an amount not to exceed $100,000.00. Approval/Authorization for Chief Walters to sign the MOU. Subject to Law Department review. (Staff Recommendation: Approve)

  
• 00:26:35

  2014-0912

  Award OS145, purchase of a tractor and boom mower, to Deere & Company and Tiger Corporation, utilizing a State of Georgia competitively procured agreement (99999-001-SPD0000102-0015 and SPD-0000043), $103,277.75. (Staff Recommendation: Award)

  
• 00:27:19

  2014-0914

  Award OS146, purchase of dump trucks and a road tractor, to Peach State Truck Centers, utilizing a State of Georgia competitively procured agreement (99999-SPD-10000039-002), $971,795.00. (Staff Recommendation: Award)

  
• 00:28:03

  2014-0915

  Award OS147, purchase of an asphalt spreader, to VT LeeBoy, Inc., utilizing a National Joint Powers Alliance competitively procured agreement (113012-VTL), $123,988.00. (Staff Recommendation: Award)

  
• 00:28:40

  2014-0962

  Award BL072-14, Bethesda Senior Center HVAC replacement project, to low bidder, John F. Pennebaker Co., Inc., amount not to exceed $115,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:29:26

  2014-0963

  Award BL078-14, Gwinnett Justice and Administration Center third floor Information Technology reconfiguration project, to low bidder, Cork-Howard Construction, amount not to exceed $477,900.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:30:35

  2014-0885

  Approval to renew BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various County buildings on an annual contract (January 04, 2015 through January 03, 2016), Department of Support Services, with Century Fire Protection, LLC, Entec Systems, Inc., and Major & Associates dba Cana Communications, base bid $87,910.70. (Staff Recommendation: Approval)

  
• 00:31:20

  2014-0943

  Approval to incorporate Buckingham Place into the Gwinnett County Street Lighting Program, F-0790-15. The estimated upfront capital installation cost for the street lights is $31,485.67 and the estimated annual revenue and operating costs are $1,457.28. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:32:36

  2014-0944

  Approval to incorporate Cedar Pointe into the Gwinnett County Street Lighting Program, F-0790-17. The estimated upfront capital installation cost for the street lights is $4,181.49 and the estimated annual revenue and operating costs are $1,247.97. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:33:50

  2014-0945

  Approval to incorporate Westwood Crossing into the Gwinnett County Street Lighting Program, F-0790-16. The estimated upfront capital installation cost for the street lights is $5,400.32 and the estimated annual revenue and operating costs are $1,768.68. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:35:08

  2014-0880

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Duluth regarding jointly funded 2014 SPLOST pedestrian improvements, F-1065-01. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $2,796,274.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:35:59

  2014-0955

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Duluth regarding jointly funded 2014 SPLOST pedestrian improvements, F 1065-01. The County will manage this project. The City will reimburse the County in the amount of $131,100.00, 19% of total project cost. The total County contribution is $558,900.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:37:00

  2014-0952

  Approval/authorization for the Chairman to execute a Local Maintenance and Improvement Grant (LMIG) Application with the Georgia Department of Transportation (GDOT) for assistance in the resurfacing of various County roads. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. GDOT Contribution $4,468,846.83, Gwinnett County match $1,709,153.17, total cost $6,178,000.00. This item is funded 72.3% by GDOT and 27.7% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:38:27

  2014-0946

  Award BL064-14, Blue Ridge gravity sewer extension, to low bidder, Site Engineering, Inc., amount not to exceed $589,900.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks and District 2/Howard (Staff Recommendation: Award)

  
• 00:39:51

  2014-0966

  Award BL060-14, purchase of dewatering polymer for the Crooked Creek Water Reclamation Facility on an annual contract (October 07, 2014 through September 16, 2015), to low bidder, Polydyne, Inc., base bid $165,000.00 (this represents a 17% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:40:29

  2014-0968

  Award BL073-14, Allenhurst phase II stream restoration project, to low bidder, Site Engineering, Inc., amount not to exceed $923,807.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:41:25

  2014-0974

  Award BL069-14, Shoal Creek Filter Plant rapid mix electrical rehab, to low responsive bidder, Excel Electrical Technologies, Inc., amount not to exceed $137,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:42:05

  2014-0897

  Approval to renew OS053, debt collection services for aged accounts receivable on an annual contract (November 05, 2014 through November 04, 2015), with Penn Credit Corporation, base amount $100,000.00. (Staff Recommendation: Approval)

  
• 00:43:06

  2014-0907

  Approval to renew BL094-12, purchase of phosphate corrosion inhibitor on an annual contract (October 08, 2014 through October 07, 2015), with Shannon Chemical Corporation, base bid $450,000.00. (Staff Recommendation: Approval)

  
• 00:43:45

  Adjournment