December 15, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 

• 00:00:00

  Introduction

  
• 00:05:30

  Call To Order

  
• 00:06:27

  Approval of Agenda

  
• 00:07:24

  2015-1221

  Approval of appointments to the Board of Construction Adjustments & Appeals. Planning & Development Recommendations: Linda Priest, Georgia Accessibility (fka Barrier Free Gwinnett); Michael Clifford, Registered Architect; David Leonard, Civil Engineer; Ronald L. Bolden, Registered Electrical Engineer. Terms expire December 31, 2017; and Thomas W. Gardner, P.E., Fire Protection Engineer. Term expires December 31, 2016.

  
• 00:08:16

  2015-1222

  Approval of appointment to the Development Advisory Committee. Term expires December 31, 2017. District 1/Brooks - Incumbent John McHenry

  
• 00:08:35

  2015-1223

  Approval of appointment to the Development Advisory Committee. Term expires December 31, 2017. District 3/Hunter - Incumbent Glen Williams

  
• 00:08:52

  2015-1224

  Approval of appointments to the Development Advisory Committee. Planning & Development Recommendations: Jay Puckhaber, Industrial Developer; Walter Rekuc, Commercial Developer; Corbitt Woods, Single Family Developer; Iva Hoyle, Landscape Architect; Doug Stacks, Gwinnett Planning Committee; and Jim Nash, Zoning Board of Appeals. Terms expire December 31, 2017.

  
• 00:09:24

  2015-1225

  Approval of appointment to the Tree Advisory Committee. Term expires December 31, 2017. Chairman's Appointment - Incumbent Hilary Wilson

  
• 00:09:38

  2015-1226

  Approval of appointment to the Tree Advisory Committee. Term expires December 31, 2017. District 2/Howard - Incumbent Linda Edwards

  
• 00:09:56

  2015-1227

  Approval of appointment to the Tree Advisory Committee. Term expires December 31, 2017. District 4/Heard - Incumbent Keith Odom

  
• 00:10:15

  2015-1228

  Approval of appointment to the Tree Advisory Committee. Planning & Development Recommendation Chris Barneycastle, Registered Forester. Term expires December 31, 2017.

  
• 00:10:34

  2015-1193

  Award BL104-15, purchase of miscellaneous paper products on an annual contract (December 16, 2015 through December 15, 2016), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services and Water Resources, to low responsive bidders, Dade Paper Company; Gainesville Janitor Supply, Inc.; and Southeastern Paper Group, per attached recommendation letters, base bid $295,765.30 (this represents a 15% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:11:42

  2015-1197

  Award RP024-15, provide medical examiner services on a multi-year contract, to the highest scoring firm, Forensic Pathology Services, P.C. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $1,296,825.96. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $6,484,129.80. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:12:42

  2015-1170

  Award BL129-15, Lenora Park concession building and dugouts roof replacement, to low bidder, AMO Construction, LLC, amount not to exceed $155,319.00. Project meets the standards as specified in the County's Facility Construction Standards. This contract is funded by the 2009 SPLOST Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:13:28

  2015-1171

  Award BL123-15, construction of the Gwinnett Environmental and Heritage Center outdoor classroom, to low bidder, Bayne Development Group, LLC, amount not to exceed $99,499.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:14:07

  2015-1184

  Award BL118-15, construction of McDaniel Farm Park - phase II, to low bidder, Vertical Earth, Inc., amount not to exceed $3,421,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:14:58

  2015-1178

  Approval/authorization for the Chairman to sign a resolution to accept a grant of $100,000.00 with a County match of $150,000.00 from the 2009 SPLOST Fund, and to execute a contract with the Georgia Department of Natural Resources to construct the Tribble Mill Greenway Connections in Tribble Mill Park. Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review and approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:15:58

  2015-1203

  Approval/authorization for the Chairman to sign an amendment to the agreement between Gwinnett County and the Archer Athletic Association, Inc. for reimbursement to the County for total costs of design, construction administration, testing, demolition and construction of a press box at the multipurpose field at Harbins Park, subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:16:43

  2015-1216

  Approval/authorization to accept, if awarded, a grant from the Land and Water Conservation Fund in the amount of $100,000.00. This funding will be used to renovate and improve the Mountain Park Park athletic field complex, including the development of a multi-purpose synthetic turf field for football, lacrosse, and soccer. Authorization for the Chairman or designee to execute any and all documents subject to review and approval as to form by the Law Department. County funding of $900,000.00 is designated from 2014 SPLOST for this project. District 2/Howard (Staff Recommendation: Approval)

  
• 00:17:39

  2015-1176

  Ratification of work task authorizations No. 2011-95 through 2011-98 for Jacobs Project Management Company for program management services in the amount of $744,200.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:18:13

  2015-1200

  Approval of change order no. 1 to RP027-14, United States Housing and Urban Development (HUD) program management services on a multi-year contract, with W. Frank Newton, Inc., increasing the contract from $3,117,321.17 to $3,577,321.17. Authorization for Chairman to execute change order subject to approval as to form by the Law Department. Change order to follow award. This contract is 100% funded by CDBG, Neighborhood Stabilization and other HUD Grant Programs. (Staff Recommendation: Approval)

  
• 00:19:38

  2015-1187

  Approval/authorization to accept 700 Kidde smoke detectors, valued at $13,965.00 (retail price before tax) from Operation Save A Life, a joint partnership between WSB-TV Channel 2, Kidde, The Home Depot, and Attorney Ken Nugent. (Staff Recommendation: Approval)

  
• 00:20:45

  2015-1230

  Approval/authorization for the Chairman to execute a Second Amendment to the Gwinnett County Board of Commissioners Defined Contribution Pension Plan to add a new vesting schedule applicable to new hires on and after January 1, 2016. The Retirement Plans Management Committee approved this item at its meeting on December 3, 2015.

  
• 00:21:47

  2015-1194

  Award OS039-15, Systems, Applications, and Products (SAP) equipment for the Gwinnett Justice and Administration Center on a 48 month lease, to IBM Corporation, Lessor IBM Credit LLC. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $190,503.48. This contract may be automatically renewed on an annual basis for a total lifetime contract term of four (4) years, total base amount $1,333,524.36 (negotiated cost savings of approximately $772,859.64). Authorization to delegate authority to the County Administrator (or a designated representative) to execute any and all documents associated with the SAP equipment, provided adequate funding is available. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:22:59

  2015-1219

  Approval/authorization of a resolution designating 0.97 acres of land, more or less, said land being a portion of Tax Parcel Identification Number 7144 014, as part of the Gwinnett County public road system, in accordance with O.C.G.A. 32-4-40, being subject to review and approval as to form by the Law Department.

  
• 00:23:51

  2015-1218

  Approval/authorization to accept a conveyance of 2.28 acres of land, more or less, said land being a portion of Tax Parcel Identification Number 7144 012, from Georgia Power Company, including authority for the Chairman to execute any and all documents necessary to consummate the transaction, all documents being subject to review and approval as to form by the Law Department.

  
• 00:24:38

  2015-1189

  Approval/authorization for the Chairman to execute the PlanFirst Program Memorandum of Agreement between the Georgia Department of Community Affairs and Gwinnett County, subject to approval as to form by the Law Department.

  
• 00:25:15

  2015-1208

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security, in the amount of $115,000.00. These funds were awarded to the Gwinnett County Police Department Hazardous Devices Unit (HDU) and will be used to purchase equipment for the HDU Team. Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review and approval as to form by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:26:08

  2015-1169

  Award BL112-15, provision and installation of diesel exhaust fluid (DEF) dispensers at three fuel sites, to low bidder, Meco of Atlanta, amount not to exceed $126,925.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. This project is reimbursed 50% by the Gwinnett County Board of Education. (Staff Recommendation: Award)

  
• 00:26:59

  2015-1177

  Award RP025-15, purchase of a truck mounted paint striping apparatus, to the highest scoring firm, M-B Companies, Inc., $296,106.00. (Staff Recommendation: Award)

  
• 00:27:42

  2015-1182

  Award BL130-15, HVAC system maintenance services for various County facilities on an annual contract (January 01, 2016 through December 31, 2016), to low bidder, United Maintenance, Inc., base amount $414,038.20. Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff Recommendation: Award)

  
• 00:28:28

  2015-1160

  Approval to accept the donation of tax parcel 6091 185 (0.60 acre) located in the Cedar Creek Crossing subdivision. All documents necessary to consummate the transaction are subject to review and approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:29:01

  2015-1172

  Approval to renew RP001-15, provision of a turnkey on-site vehicle and equipment maintenance parts operation on an annual contract (April 01, 2016 through March 31, 2017), with Genuine Parts Company, base amount $4,300,000.00 (negotiated cost savings of approximately $58,364.00). (Staff Recommendation: Approval)

  
• 00:29:45

  2015-1175

  Approval of the Gwinnett County Appraiser List for 2016. (Staff Recommendation: Approval)

  
• 00:30:06

  2015-1174

  Approval/authorization for the Chairman to execute any and all documents necessary to grant and convey 0.024 acre (1,055 square feet) of permanent power easement to Georgia Power Company, along with necessary construction agreements, for installation and maintenance of power utility infrastructure on a Gwinnett County owned parcel (Tax Parcel 7030 015) for the Fire Station No. 31 construction project. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:30:49

  2015-1185

  Approval Allowance of the Gwinnett County Tax Commissioner's 2015 Insolvents List for tax years 2003-2014.

  
• 00:32:04

  2015-1188

  Award BL114-15, traffic signal and intelligent transportation system (ITS) demand services on an annual contract (January 01, 2016 through December 31, 2016) to low bidders, The ComTran Group, Inc.; North Cherokee Electrical Contractors, Inc.; and Over and Under General Contractors, Inc., per the attached recommendation letter, base bid $570,327.00. This contract is funded 55% by the General Fund and 45% by the 2009 SPLOST Fund. (Staff Recommendation: Award)

  
• 00:33:11

  2015-1162

  Approval/authorization for Chairman to execute an Intergovernmental Agreement with the City of Sugar Hill for an intersection improvement project at SR 13 (Buford Highway) at Westbrook Road. The total project cost is estimated to be $120,000.00 with the City of Sugar Hill contributing $60,000.00. Gwinnett County will manage the project and be responsible for all project cost in excess of the City's contribution. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:34:06

  2015-1183

  Award BL103-15, on-call services for the provision of lighting inspection and condition assessment, installation and repair on an annual contract (December 16, 2015 through December 15, 2016), to low bidder, LMI Systems, Inc., base bid $181,000.00. (Staff Recommendation: Award)

  
• 00:34:48

  2015-1192

  Award BL116-15, sewer and stormwater assessment program on an annual contract (January 01, 2016 through December 31, 2016), to low bidder, Woolpert, Inc., base bid $4,568,522.92. (Staff Recommendation: Award)

  
• 00:35:55

  2015-1202

  Award OS038-15, Foxboro upgrade at the F. Wayne Hill Water Resources Center, to Schneider Electric formerly known as Invensys, amount not to exceed $1,305,880.00. (Staff Recommendation: Award)

  
• 00:36:54

  2015-1186

  Approval to renew BL097-12, provision of meter reading services on an annual contract and approval of change order no. 1 (January 01, 2016 through December 31, 2016), with Corix Utilities (US), Inc., base bid $2,700,000.00. Authorization for Chairman to execute change order subject to approval as to form by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:38:19

  2015-1232

  Approval to extend BL108-12, long term flow monitoring and maintenance services on an annual contract (January 01, 2016 through June 30, 2016), with Woolpert, Inc., base bid $300,000.00. (Staff Recommendation: Approval)

  
• 00:39:07

  Adjournment