October 02, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 
Tuesday, October 2, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:06:25

  Call To Order

  
• 00:07:28

  Approval of Agenda

  
• 00:08:31

  2018-1420

  Approval to accept the resignation of Craig Newton from the Transit Advisory Board. Term expires December 31, 2018. District 2/Howard

  
• 00:08:57

  2018-1421

  Approval to fill the unexpired term of Craig Newton from the Transit Advisory Board. Term expires December 31, 2018. District 2/Howard

  
• 00:09:32

  2018-1302

  Approval to renew BL095-16, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2018 through December 16, 2019), Departments of Community Services, Corrections, and Sheriff, with Performance Foodservice; S&S Institutional Foods dba Samples Foods; and Sutherland's Foodservice, Inc., base bid $1,387,425.00 (negotiated cost savings of approximately $27,034.00). This contract is funded 8% by a grant from the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:10:36

  2018-1411

  Approval to renew BL068-16, purchase of duty and training ammunition on an annual contract (September 05, 2018 through September 04, 2019), Departments of Corrections, Police Services and Sheriff, with GT Distributors of Georgia, Inc.; Gulf States Distributors, Inc.; Precision Delta Corp.; and Smyrna Police Distributors, Inc., base bid $369,500.00 (negotiated cost savings of approximately $11,263.00). (Staff Recommendation: Approval)

  
• 00:11:22

  2018-1392

  Award RP016-18, provision of online and toll-free court payment services on an annual contract (November 04, 2018 through November 03, 2019), to Value Payment Systems, LLC, base amount $142,443.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 100% by user transaction fees. (Staff Recommendation: Award)

  
• 00:13:12

  2018-1294

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $125,113,700.00, a decrease in assessed value of $14,141,190.00 for a net increase of $110,972,510.00 for tax years 2011 thru 2018. (Staff Recommendation: Approval)

  
• 00:15:45

  2018-1333

  Approval/authorization of the August 31, 2018 Monthly Financial Status Report and ratification of all budget amendments. Approval/authorization of a Resolution amending the FY2018 budget to reflect adjustments based on anticipated appropriations in the Automobile Liability and Workers' Compensation Funds. (Staff Recommendation: Approval)

  
• 00:16:53

  2018-1314

  1314 Approval to renew BL056-15, purchase of medical supplies on an annual contract (November 04, 2018 through November 03, 2019), per the attached recommendation letter, base bid $350,000.00.  (Staff Recommendation: Approval)

  
• 00:17:49

  2018-1306

  Approval/authorization for the Chairman to execute a Fifth Amendment to the Gwinnett County Defined Benefit Plan Master Trust Agreement defining additional Gwinnett County positions that are eligible to serve on the Investment Committee. The Retirement Plans Management Committee approved this item at its meeting on August 23, 2018.

  
• 00:18:59

  2018-1315

  Approval to renew RP004-15, purchase of video surveillance and physical security systems, services, and maintenance on an annual contract (October 14, 2018 through October 13, 2019), with Comtech Communications of Georgia, Inc., base amount $3,460,566.00 (negotiated cost savings of approximately $17,300.00). (Staff Recommendation: Approval)

  
• 00:20:12

  2018-1303

  1303 Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) Victims of Crime Act (VOCA) up to the amount of $53,722.00 with an in-kind match up to the amount of $13,431.00. The in-kind match consists of volunteer hours. The grant funds a Volunteer Coordinator which allows staff to supervise more volunteers resulting in more children served through Gwinnett’s CASA program. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 80% funded through CJCC with a 20% in-kind match.

   

  
• 00:20:58

  2018-1312

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Brixmor Operating Partnership 2, LLC, as successor by name change to Centro Watt Operating Partnership 2, LLC, a Delaware limited liability company, Goldman Sachs Specialty Lending Group, L.P., Gwinnett Paving, Inc., Movie Grill Concepts, XIV, LLC., De Bao Construction, 517.20 square feet of Fee Simple Required Right of Way, 2,840.30 square feet of Permanent Easement for Construction and Maintenance of Wall, 478.62 square feet of 36-Month Temporary Easement for Construction of Drive, Tax Map No. 6208 081, Venture Drive at Steve Reynolds Boulevard/ Venture Drive at Day Drive Intersection Improvements, Parcel 1, Zoning C-2, amount $21,100.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/Brooks

  
• 00:22:45

  2018-1311

  Approval/authorization for the Chairman to execute a First Amendment to the Tall Structure Lease Agreement with T-Mobile South LLC to allow modification of equipment located on the communication tower at 1850 North Brown Road, Lawrenceville, Tax Parcel No. R7115 008A. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:23:37

  2018-1444

  Approval/authorization for the Chairman to execute an Underground Easement Agreement, Underground Distribution Construction Agreement, and any and all documents necessary to convey an easement to Georgia Power Company across Gwinnett County Tax Parcel Number R7115 008A for the purpose of relocating the power lines serving the County's communication tower located at 1850 North Brown Road, Lawrenceville. Subject to approval as to form by the Law Department. District 1/Brooks

  
• 00:24:26

  2018-1324

  Award BL079-18, Club Drive turn lane (Meadowcreek Cluster Theme High School) roadway improvement project, to low bidder, CMES, Inc., amount not to exceed $923,239.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:25:18

  2018-1327

  Approval/authorization for the Chairman to execute a Quit Claim Deed for right of way dedication on one parcel with the Georgia Department of Transportation for the S.R. 13/Buford Highway sidewalk project. No costs associated. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:26:03

  2018-1382

  Approval/authorization for the Chairman to execute a construction agreement with Georgia Department of Transportation for grant funding for the construction of sidewalks along SR 13/Buford Highway(South Berkeley Lake Road to North Berkeley Lake Road). The maximum federal contribution will be $879,576.40 with a local match of $219,894.10. The total construction budget for this project is $1,099,470.50. Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. This item is funded by the 2014 SPLOST Program and the Georgia Department of Transportation. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:27:04

  2018-1394

  Award BL067-18, SR 13/Buford Highway (South Berkeley Lake Road to North Berkeley Lake Road) sidewalk project, to low bidder, CMEC, LLC, amount not to exceed $1,099,470.50. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Georgia Department of Transportation and 20% by the 2014 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Award)

  
• 00:27:53

  2018-1296

  Approval to renew RP021-15, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2019 through December 31, 2019), with Moreland Altobelli Associates, Inc., base amount $6,000,000.00. This contract is funded 93% by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 00:28:46

  2018-1325

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lawrenceville to incorporate the City’s water main replacement at US 29/SR 8 at Village Way. The project is estimated to cost $114,700.00. The City will reimburse the County 100% of the cost of the water main replacement. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:29:37

  2018-1326

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Tony M. Elia and Josephine Maalouf on the Dacula Road at S.R. 8 project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 0.449 acres, more or less, of fee simple right of way at a total cost of $492,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:30:34

  2018-1332

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Lim Family GA LLC for property that is part of the Venture Drive at Day Drive project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of 0.045 acres, more or less, of fee simple right of way, .023 acres, more or less, of permanent easement, 0.04 acres, more or less, of temporary easement and 0.01 acres, more or less of driveway easement at a total cost of $433,000.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2009 SPLOST Program. District 1/Brooks.  (Staff Recommendation: Approval)

  
• 00:31:43

  2018-1291

  Award BL061-18, Lanier Filter Plant polymer storage improvements, to low bidder, Lanier Contracting Company, amount not to exceed $618,525.00. Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Award)

  
• 00:32:31

  2018-1265

  Approval to renew RP019-17, control system integration services for the Supervisory Control and Data Acquisition (SCADA) conversion program on an annual contract (November 29, 2018 through November 28, 2019), with MR Systems, Inc., base amount $6,700,000.00. (Staff Recommendation: Approval)

  
• 00:33:19

  2018-1292

  Approval to renew OS034-15, purchase of products and services for Hach equipment on an annual contract (January 01, 2019 through December 31, 2019), with Hach Company, base amount $500,000.00.  (Staff Recommendation: Approval)

  
• 00:33:57

  2018-1318

  Approval to renew OS033-16, provision of products and services for the SUEZ ozone generator systems on an annual contract (January 18, 2019 through January 17, 2020), with SUEZ Treatment Solutions, Inc., base amount $300,000.00. (Staff Recommendation: Approval)

  
• 00:34:39

  2018-1319

  Approval to renew OS029-17, provision of products and services for NETZSCH equipment on an annual contract (November 12, 2018 through November 11, 2019), with Pump and Process Equipment, Inc., base amount $150,000.00. (Staff Recommendation: Approval)

  
• 00:35:14

  2018-1321

  Approval to renew BL103-15, provision of lighting inspection, installation and repair on an annual contract (December 16, 2018 through December 15, 2019), with LMI Systems, Inc., base bid $300,000.00. (Staff Recommendation: Approval)

  
• 00:35:49

  2018-1322

  Approval to renew BL092-15, repair and replacement of electric motors on an annual contract (January 01, 2019 through December 31, 2019), with Smith Gray Electrical Co., Inc. base bid $250,000.00 (negotiated cost savings of approximately $1,875.00). (Staff Recommendation: Approval)

  
• 00:36:27

  Adjournment