November 06, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, November 6, 2018 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:53

  Call To Order

  
• 00:04:06

  Approval of Agenda

  
• 00:04:52

  2018-1457

  Approval to renew BL104-17, cutting and removal of trees and limbs and stump grinding on an annual contract (January 08, 2019 through January 07, 2020), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, Transportation, and Water Resources, with All About Trees, Inc. as the primary contractor; and Premier Tree & Shrub Care, LLC as the secondary contractor, base bid $246,500.00. (Staff Recommendation: Approval)

  
• 00:05:51

  2018-1476

  Approval to renew BL002-17, on-call electrical repair, maintenance and installation services on an annual contract (January 04, 2019 through January 03, 2020), Departments of Community Services, Fire and Emergency Services, Police, Sheriff and Support Services, with Cleveland Electric Company and Penco Electrical Contractors, Inc., base bid $380,355.00 (negotiated cost savings of approximately $1,902.00). (Staff Recommendation: Approval)

  
• 00:06:36

  2018-1512

  Award BL088-18, Ivy Room interior renovation at the Gwinnett Environmental and Heritage Center, to low bidder, Prime Contractors, Inc., amount not to exceed $176,491.00. This project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/ Brooks (Staff Recommendation: Award)

  
• 00:07:38

  2018-1472

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $64,752,250.00, a decrease in assessed value of $3,419,050.00 for a net increase of $61,333,200.00 for tax years 2010 thru 2018. (Staff Recommendation: Approval)

  
• 00:09:05

  2018-1510

  Approval/authorization of the September 30, 2018 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:10:14

  2018-1522

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) the proposed 2019 Action Plan. Approval/authorization to implement HUD grant programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:40

  2018-1220

  Approval to renew OS019-17, IBM Storage Virtualization Data Center hardware, software and maintenance items on a forty eight (48) month lease (January 01, 2019 through December 31, 2019), with IBM Corporation, Lessor IBM Credit, LLC, base amount $330,296.16. (Staff Recommendation: Approval)

  
• 00:12:47

  2018-1477

  Approval to renew OS014, SAP enterprise resource planning and customer relationship management applications software and maintenance support on an annual contract (January 01, 2019 through December 31, 2019) with SAP Public Services, Inc., base amount $996,559.57. (Staff Recommendation: Approval)

  
• 00:13:42

  2018-1479

  Approval to renew RP020-15, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2019 through January 09, 2020), with The Sanborn Map Company, Inc., base amount $200,683.90 (negotiated cost savings of $3,056.10). (Staff Recommendation: Approval)

  
• 00:14:36

  2018-1488

  Approval to renew RP012-14, provision of oblique aerial photographic imagery and viewing software on an annual contract (January 01, 2019 through December 31, 2019), with Pictometry International Corporation, base amount $185,229.00 (negotiated cost savings of $14,202.50). (Staff Recommendation: Approval)

  
• 00:15:47

  2018-1335

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Neamat H. Allex, 3,155.98 square feet of Permanent Easement for Construction and Maintenance of Slopes and 397.93 square feet of 36-Month Temporary Easement for Construction of Drives, Tax Map No. R5022 011, Dogwood Road at Holly Brook Road (Brookwood High School), Parcel 3, Zoning R-100, amount $5,200.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. District 2/Howard

  
• 00:17:06

  2018-1470

  Approval/authorization for approval of Declaration of Taking condemnation proceedings for the property of Joyce Chaney Carroll, to acquire 3,170 square feet of Permanent Utility Easement and 4,445 square feet of Twenty-Four (24) Month Temporary Construction Easement, Tax Map No. R7326A061, located at 6596 Garrett Road, Buford, Georgia for a water main facility to supply drinking water to the public. Subject to approval as to form by the Law Department. District 4/Heard

  
• 00:18:08

  2018-1553

  Approval/authorization for the Chairman to execute the PlanFirst Program Memorandum of Agreement between the Georgia Department of Community Affairs and Gwinnett County. Subject to approval as to form by the Law Department.

  
• 00:19:07

  2018-1486

  Award RP017-18, provision of probation services for Recorder's Court of Gwinnett County on a multi-year contract, to the highest scoring firm, Southeast Corrections, LLC. The initial term of this contract shall be January 01, 2019 through December 31, 2019, base amount $2,643,934.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $13,219,670.00. Contracts to follow award. Subject to approval as to form by the Law Department. This program is funded by a Gwinnett County Court imposed fee to be paid by each participant. (Staff Recommendation: Award)

  
• 00:20:26

  2018-1465

  Approval to renew PA027-14, provision of a fuel card program on an annual contract (January 01, 2019 through December 31, 2019), with QuikTrip Corporation, base amount $195,044.00. This contract is funded 74% through grants awarded by the Office of National Drug Control Policy. (Staff Recommendation: Approval)

  
• 00:21:27

  2018-1474

  Approval/authorization for the Chairman to execute a Third Amendment to the Tall Structure Lease Agreement with New Cingular Wireless PCS, LLC to allow modification of equipment located on the communication tower at 1850 North Brown Road, Lawrenceville, Tax Parcel No. R7115 008A. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:15

  2018-1508

  Approval to renew OS025-17, printing and mailing of vehicle registration renewal notices on an annual contract (November 28, 2018 through November 27, 2019), with Datamatx, Inc., utilizing a State of Georgia competitively procured contract, base amount $296,750.00. (Staff Recommendation: Approval)

  
• 00:23:03

  2018-1489

  Award BL091-18, Whitehead Road at Level Creek Tributary Bridge replacement project, to low bidder, Georgia Bridge & Concrete, LLC, amount not to exceed $2,214,922.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:24:04

  2018-1487

  Approval to renew BL115-15, traffic counting services on an annual contract (January 01, 2019 through December 31, 2019), with Quality Traffic Data, LLC, base bid $125,000.00. This contract is funded 17% by various SPLOST programs. (Staff Recommendation: Approval)

  
• 00:24:41

  2018-1509

  Approval/authorization for the Chairman to execute a Project Framework Agreement with the Georgia Department of Transportation for preliminary engineering for the S.R. 124/ Scenic Highway (US 78/ Main Street to Sugarloaf Parkway) project. The County will contribute $1,200,000.00 and GDOT will provide $4,800,000.00 in Federal funding. Approval/authorization for the Chairman or designee to sign any and all related documents. Subject to approval as to form by Law Department. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2017 SPLOST Program. District 3/Hunter and District 4/Heard (Staff Recommendation: Approval)

  
• 00:25:55

  2018-1450

  Award RP018-18, landfill disposal of bio-solids and grit and screenings on an annual contract (January 01, 2019 through December 31, 2019), base amount $5,430,000.00, to the highest scoring firm, Waste Eliminator, Inc.; and ratification of a purchase order for landfill disposal of bio-solids and grit and screenings (October 8, 2018 through December 31, 2018), base amount $1,000,000.00 with Waste Eliminator, Inc. (Staff Recommendation: Award)

  
• 00:27:38

  2018-1484

  Award OS036-18, provision of products and services for Cleaver Brooks boilers on an annual contract (November 07, 2018 through November 06, 2019), to Boiler Supply Company, base amount $200,000.00. (Staff Recommendation: Award)

  
• 00:28:14

  2018-1456

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement between Gwinnett County, Gwinnett County Water and Sewerage Authority and Gwinnett County Board of Education, to outline the responsibilities of the parties as it pertains to the implementation of the Mountain Park Elementary School Gravity Sewer Project. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:29:23

  Adjournment