December 12, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, December 12, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:22

  Call To Order

  
• 00:02:06

  Approval of Agenda

  
• 00:02:21

  2023-1095

  Approval to appoint Incumbent Scott Haggard to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Chairwoman’s Appointment

  
• 00:03:17

  2023-1096

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent Imran Niazi. District 1/Carden

  
• 00:03:45

  2023-1097

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent Nick Nicolosi. District 1/Carden

  
• 00:04:13

  2023-1098

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent Anthony Crotser. District 2/Ku

  
• 00:04:39

  2023-1099

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent MB Strickland. District 2/Ku

  
• 00:05:04

  2023-1100

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent Ben Archer. District 3/Watkins

  
• 00:05:37

  2023-1101

  Approval of appointment to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. Incumbent Glen Williams. District 3/Watkins

  
• 00:06:03

  2023-1102

  Approval to appoint Incumbent Sandy Donatucci to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. District 4/Holtkamp

  
• 00:06:30

  2023-1103

  Approval to appoint Incumbent Chris Franklin to the Gwinnett County Planning Commission. Member serves a one-year term beginning January 1st of each year and member may be removed by a majority vote of the Board of Commissioners at any time. Term expires December 31, 2024. District 4/Holtkamp

  
• 00:06:56

  2023-1145

  Award BL081-23, provision of minor roof repairs, roof cleaning and inspection, and roof condition assessments on an annual contract (January 1, 2024 through December 31, 2024), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services and Water Resources, to Core Roofing Systems, LLC, base bid $441,695.00. (Staff Recommendation: Award)

  
• 00:07:58

  2023-1146

  Approval to renew BL106-22, purchase of duty and training ammunition on an annual contract (January 3, 2024 through January 2, 2025), Departments of Corrections, Police Services and Sheriff, with Gulf States Distributors, Inc. and Precision Delta Corporation, base bid $615,000.00 (negotiated cost savings of approximately $12,510.00). (Staff Recommendation: Approval)

  
• 00:08:51

  2023-1142

  Award OS003-23, repair and replacement of playground parts on an annual contract (December 13, 2023 through December 12, 2024), to Landscape Structures, Inc.; Miracle Recreation Equipment Co.; PlayCore Wisconsin, Inc. dba GameTime; Playworld Preferred; and Playworx Playsets LLC, base amount $100,000.00. (Staff Recommendation: Award)

  
• 00:09:57

  2023-1144

  Award RP026-23, provision of on-demand fabrication and installation of Gwinnett trails signage on an annual contract (December 13, 2023 through December 12, 2024) to Waybaytay Holdings, Inc. dba Signs Etc., base amount $343,031.00 (negotiated cost savings of approximately $4,000.00). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by various SPLOST Programs. (Staff Recommendation: Award)

  
• 00:10:59

  2023-1124

  Approval/authorization for the Chairwoman to execute an easement between Gwinnett County and Georgia Transmission Corporation for the installation of a multi-use paved trail at Singleton Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:55

  2023-1125

  Approval/authorization for the Chairwoman to execute an encroachment agreement between Gwinnett County and Atlanta Gas Light Company for the installation of a multi-use paved trail at Singleton Park. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:25

  2023-1134

  Approval/authorization for the Chairwoman to execute a Resolution adopting the Human Services Needs Assessment and Five-Year Strategic Plan. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:16:20

  2023-1176

  Approval/authorization for the Chairwoman to execute a Resolution establishing the Gwinnett County Human Services Advisory Board under the Department of Community Services. Approval for the Chairwoman to execute all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:18:54

  2023-1174

  Award RP001-23, provision of Enterprise Resource Planning (ERP) System Integrator services for the Oracle ERP Cloud System, to Applications Software Technology, LLC, amount not to exceed $11,065,183.00, and authorization to delegate authority to the County Administrator (or his designee) to execute any and all documents related to this agreement, including Change Orders individually or cumulatively up to a value of twenty-five percent of the original award amount. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:16

  2023-1132

  Approval to set qualifying fees for county and judicial offices to be filled through the election process in 2024 as required by O.C.G.A § 21-2-131. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:22:51

  2023-1081

  Approval/authorization of the October 31, 2023 Monthly Financial Status Report and ratification of all budget amendments. Approval/authorization of a Resolution amending the FY2023 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:26:18

  2023-1141

  Award OS058-23, Environmental Systems Research Institute geographical information system software license, maintenance and support on a multi-year contract, to Environmental System Research Institute, Inc. The initial term of this contract shall be January 1, 2024 through December 31, 2024, amount not to exceed $565,000.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of three (3) years, total amount not to exceed $1,695,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:27:55

  2023-1143

  Award OS059-23, purchase of Bi-Directional Amplifier and MACH alert maintenance and support, to Motorola Solutions, amount not to exceed $108,264.70. (Staff Recommendation: Award)

  
• 00:28:38

  2023-1148

  Award BL151-23, purchase of VMware vCenter, vSphere, Virtual Machine Site Recovery Manager on an annual contract (December 19, 2023 through December 18, 2024), to Tommy TQL, LLC, base bid $182,355.00 (this represents a 3.1% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:29:19

  2023-1135

  Approval to extend RP022-18, ITS professional staffing resources on an annual contract (January 1, 2024 through March 31, 2024), per the attached recommendation letter, base amount $2,925,076.00. (Staff Recommendation: Approval)

  
• 00:30:11

  2023-1171

  Award RP025-23, ITS professional staffing resources on a multi-year contract, per the attached justification letter. The initial term of this contract shall be April 1, 2024 through December 31, 2024, base amount $8,775,230.00. This contract may be automatically renewed on annual basis for a total lifetime contract term of five (5) years, total base amount $52,510,390.00 (negotiated cost savings of approximately $700,360.00). Contracts to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:31:23

  2023-1139

  Approval to renew OS018, support and maintenance for Manatron tax system on an annual contract (January 1, 2024 through December 31, 2024), with Manatron, Inc., base amount $1,062,788.27. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:03

  2023-1175

  Approval of Change Order No. 1 to RP006-21(a), provision of Enterprise Resource Planning (ERP) Software on a multi-year contract, with Mythics, Inc., a reseller of Oracle America, Inc., increasing the contract by $4,105,364.92. The contract base amount is adjusted from $11,125,010.04 to $15,230,374.96. Change order to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:34

  2023-1050

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the Gwinnett County School District to facilitate the ongoing operation of an automated video recording enforcement program pursuant to the provisions of Official Code of Georgia Annotated Section 40-6-163. Subject to approval as to form by the Law Department.

  
• 00:35:02

  2023-1150

  Approval/authorization to execute a ground lease agreement with the Development Authority of Gwinnett County to facilitate the construction of a medical office building at the Gas South District, together with an approval of an assignment of the ground lease from the Development Authority of Gwinnett County to the Gwinnett Convention and Visitors Bureau and approval of a ground sublease from the Gwinnett Convention and Visitors Bureau to Northside Hospital, Inc., and to authorize the Chairwoman to execute any other associated documents. Subject to approval as to form by the Law Department.

  
• 00:37:18

  2023-1152

  Approval/authorization for consent to the assignment of the Intergovernmental Lease Agreement between Gwinnett County and the City of Snellville, dated October 10, 2023, to the Downtown Development Authority of the City of Snellville, Georgia, including authorization for the Chairwoman to execute any and all documents necessary to effectuate the assignment. Subject to approval as to form by the Law Department.

  
• 00:38:28

  2023-1137

  Approval/authorization for the Chairwoman to execute a Modification of the Intergovernmental Agreement between the City of Lawrenceville and the Gwinnett County Board of Commissioners concerning Gwinnett County’s participation in the City of Lawrenceville Tax Allocation District #1 – Commercial Corridors. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:39:43

  2023-1149

  Approval/authorization of the Chairwoman to execute a resolution of support for the creation of a Park Place Master Plan and to execute any and all other necessary documents in furtherance thereof. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:41:29

  2023-1006

  Award OS052-23, maintenance of Trane HVAC Control Systems on a multi-year contract, to Trane Georgia/Alabama. The initial term of this contract shall be January 1, 2024 through December 31, 2024, base amount $55,401.62. This contract may be automatically renewed on an annual basis for a total lifetime contract term of three (3) years, total base amount $172,477.74. (Staff Recommendation: Award)

  
• 00:42:49

  2023-1170

  Award OS051-23, maintenance of Honeywell detention area control systems on a multi-year contract, to Honeywell International, Inc. dba Honeywell Building Solutions. The initial term of this contract shall be January 1, 2024 through December 31, 2024, base amount $48,224.76. This contract may be automatically renewed on an annual basis for a total lifetime term of three (3) years, total base amount $149,741.06. (Staff Recommendation: Award)

  
• 00:43:54

  2023-1042

  Approval to renew RP021-20, provision of custodial services at various County facilities on an annual contract (February 1, 2024 through January 31, 2025), with Intercontinental Commercial Services, Inc., base amount $1,285,000.00. (Staff Recommendation: Approval)

  
• 00:44:42

  2023-1115

  Award BL126-23, pavement marking services on an annual contract (January 1, 2024 through December 31, 2024), to Peek Pavement Marking, LLC, base bid $495,100.00 (this represents a 36% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:45:36

  2023-1153

  Award BL158-23, resurfacing of major county roads on a term contract, to Magnum Paving, LLC; Stewart Brothers, Inc.; and Sunbelt Asphalt Surfaces, Inc., per the attached tabulation, base bid $21,227,827.00 (this represents a 4.6% decrease from the previous contract). Contracts to follow award. Subject to approval as to form by the Law Department. This contract is funded 64% by the 2017 SPLOST Program and 36% by the Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 00:46:47

  2023-1070

  Approval to renew BL117-22, purchase and installation of guardrail and fencing on an annual contract (February 16, 2024 through February 15, 2025), with Martin-Robbins Fence Company, base bid $500,000.00 (negotiated cost savings of approximately $35,000.00). (Staff Recommendation: Approval)

  
• 00:47:23

  2023-1072

  Approval/authorization for the Chairwoman to execute a contract between the Georgia Department of Transportation and Gwinnett County for the construction of Taxiway Z Lighting and Retrofit Project, to provide Federal Aviation Administration funds in the amount of $761,467.28 and State funds in the amount of $39,209.39. The County will provide a local match of $45,398.08. Approval/authorization for the Chairwoman, or designee, to sign all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Airport Authority Approved on October 12, 2023, Vote 4-0.)

  
• 00:48:43

  2023-1133

  Award BL090-23, Gwinnett County Taxiway Z lighting and airport sign retrofit project, to RG Tenney Electric, Inc., amount not to exceed $723,788.75. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 90% by the Federal Aviation Administration (FAA) and 5% by the Georgia Department of Transportation.  (Staff Recommendation: Award) (Airport Authority Approved on October 12, 2023, Vote 4-0.)

  
• 00:49:31

  2023-1076

  Approval/authorization for the Chairwoman to execute a fifth amendment to the lease agreement among Gwinnett County Airport Authority, Gwinnett County and Gwinnett Experimental Aircraft Association, Chapter 690, Inc. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Airport Authority Approved on October 12, 2023, Vote 4-0.)

  
• 00:50:47

  2023-1077

  Approval/authorization for the Chairwoman to execute a fourth amendment to the lease agreement among Gwinnett County Airport Authority, Gwinnett County, and Civil Air Patrol, Inc. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Airport Authority Approved on October 12, 2023, Vote 4-0.)

  
• 00:51:51

  2023-1031

  Award OS040-23, provision of products and services for DeZURIK valves on an annual contract (December 19, 2023 through December 18, 2024), to Eco-Tech, Inc., base amount $600,000.00. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on December 4, 2023, Vote 4-0.)

  
• 00:52:48

  2023-1062

  Award OS046-23, provision of products and services for the Siemens fire alarm system on an annual contract (December 12, 2023 through December 11, 2024), to Siemens Industry, Inc., base amount $250,000.00. (Staff Recommendation: Award)

  
• 00:53:26

  2023-1063

  Award OS048-23, provision of products and services for Boerger equipment on an annual contract (December 12, 2023 through December 11, 2024), to Templeton and Associates Engineering Sales, Inc., base amount $150,000.00. (Staff Recommendation: Award)

  
• 00:54:09

  2023-1026

  Approval to renew BL083-20, provision of inspection and repair services for fire hydrants on an annual contract (January 1, 2024 through December 31, 2024), with American Flow Services, LLC and Georgia Hydrant Services, Inc., base bid $585,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 00:54:57

  2023-1061

  Approval to renew OS034-22, provision of products and services for JWC Environmental equipment on an annual contract (January 1, 2024 through December 31, 2024), with JWC Environmental, Inc., base amount $450,000.00. (Staff Recommendation: Approval)

  
• 00:55:46

  2023-1065

  Approval to increase BL002-22, emergency repair services for water and sewer mains on an annual contract (March 3, 2023 through March 2, 2024), with JDS, Inc., increase base bid from $450,000.00 to $1,500,000.00 and ratification of $269,581.47. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 00:57:04

  2023-1066

  Approval to renew BL080-22, purchase of liquid magnesium hydroxide slurry on an annual contract (December 13, 2023 through December 12, 2024), with Polytec, Inc., base bid $925,000.00 (negotiated cost savings of approximately $46,000.00). (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 00:57:44

  2023-1067

  Approval to renew BL095-21, provision of meter reading services on an annual contract (January 1, 2024 through December 31, 2024), with Bermex, Inc., base bid $5,900,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 00:58:32

  2023-1128

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County, the Gwinnett County Water and Sewerage Authority, and Dekalb County to outline the responsibilities of the parties as it pertains to sewer services. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 00:59:06

  2023-1129

  Approval/authorization for the Chairwoman to execute a Development Participation Agreement (DPA) between Gwinnett County, Gwinnett County Water and Sewerage Authority and Lake Blue Ridge Land Company, LLC, to outline the responsibilities of the parties as it pertains to the installation of a sewerage pump station for a proposed development located at the intersection of North Bogan Road and Hamilton Mill Road in the City of Buford. Lake Blue Ridge Land Company, LLC will pay Gwinnett County two hundred thousand dollars ($200,000.00) for future operations and maintenance charge of the pump station. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on December 4, 2023, Vote 5-0.)

  
• 01:00:55

  Adjournment