BOC Work Session 3.21.23

March 21, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 21, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:23

  Call To Order

  
• 00:01:03

  Approval of Agenda

  
• 00:01:19

  2023-0269

  Award BL010-23, purchase of meat, cheese, fish and poultry on a six-month contract (March 22, 2023 through September 21, 2023), Departments of Community Services, Corrections, and Sheriff, to Sutherland's Foodservice, Inc., base bid $1,431,000.00. (Staff Recommendation: Award)

  
• 00:02:48

  2023-0255

  Approval to renew BL022-20, preventive maintenance and repair of emergency generators on an annual contract (May 18, 2023 through May 17, 2024), Departments of Fire and Emergency Services, Police Services, Sheriff, Support Services and Water Resources, with Power and Energy Services, Inc., base bid $430,517.00. (Staff Recommendation: Approval)

  
• 00:03:44

  2023-0264

  Approval to renew BL104-22, purchase of eggs and egg patties on a six-month contract (April 4, 2023 through October 3, 2023), Departments of Community Services, Corrections, and Sheriff, with Sutherland's Foodservice, Inc., base bid $157,500.00. (Staff Recommendation: Approval)

   

  
• 00:04:25

  2023-0259

  Award RP038-22, Small Business Assistance Program (SBAP) utilizing Gwinnett County American Rescue Plan Act (ARPA) and CARES Act Community Development Block Grant (CDBG-CV) funding on an annual contract (March 21, 2023 through March 20, 2024), to Geocko, Inc. dba FORWARD, base amount $588,933.00 (negotiated cost savings of approximately $25,000.00). This contract is funded 84% by the American Rescue Plan Act and 16% by the U.S. Department of Housing and Urban Development. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:06:39

  2023-0305

  Approval/authorization for the Chairwoman to execute a Resolution to approve the Jimmy Carter Boulevard Livable Centers Initiative 10 Year Update and the Progress and Accomplishments Appendix to the Jimmy Carter Boulevard Livable Centers Initiative 10 Year Update. Subject to approval as to form by the Law Department.

  
• 00:08:07

  2023-0180

  Approval to renew BL108-19, purchase of medical supplies on an annual contract (April 22, 2023 through April 21, 2024), with Bound Tree Medical, LLC; Henry Schein, Inc.; Life-Assist, Inc.; Medline Industries, Inc.; Nashville Medical & EMS Products, Inc.; Quadmed, Inc.; and SZY Holdings, LLC dba Ever Ready First Aid, Inc., base bid $175,000.00 (negotiated cost savings of approximately $9,170.00). (Staff Recommendation: Approval)

  
• 00:09:38

  2023-0263

  Approval to renew BL008-22, provision of landscaping maintenance services on an annual contract (April 19, 2023 through April 18, 2024), with ACS Landscape Management, Inc. and Visionscapes, Inc., base bid $138,268.00. (Staff Recommendation: Approval)

  
• 00:10:54

  2023-0265

  Approval to renew OS002-17, Microsoft Enterprise agreement and true-up on an annual contract (May 1, 2023 through April 30, 2024), with Dell Marketing, L.P., using a competitively procured State of Georgia contract, base amount $5,932,696.56. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 4.92% by the American Rescue Plan Act (ARPA). (Staff Recommendation: Approval)

  
• 00:13:18

  2023-0272

  Approval to renew OS014-21, provision of Oracle products, services, licenses and support on an annual contract (May 31, 2023 through May 30, 2024), with Mythics, Inc., using a competitively procured Region 4 National Intergovernmental Purchasing Alliance contract, base amount $504,902.76. (Staff Recommendation: Approval)

  
• 00:14:45

  2023-0257

  Approval of a settlement in the matter of Gwinnett County v. VHewatt Investments, LLLP, Civil Action File No. 21-A-07711-9, Superior Court of Gwinnett County. Subject to approval as form by the Law Department.

  
• 00:16:35

  2023-0247

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Nancy G. Lail and Stephanie G. Humphrey, consisting of 8,033.78 square feet of fee simple right of way and 401.64 linear feet of limited access rights, Tax Parcel No. R7152 007, 2891 McGinnis Ferry Road, amount $455,400.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST program.

  
• 00:18:04

  2023-0267

  Approval/authorization for the Chairwoman to execute any and all documents necessary to approve an expansion of the Lilburn Community Improvement District by one parcel. Subject to approval as to form by the Law Department.

  
• 00:19:03

  2023-0260

  Approval of Time Lapse Requirements for Zoning of property located at 1400 Grayson Highway. The applicant, D.R. Horton, Inc., requests waiver of the 12-month time lapse requirement for zoning relating to prior case, RZC2022-00041. District 3/Watkins

  
• 00:20:05

  2023-0271

  Award OS012-23, purchase and installation of license plate reader cameras on an annual contract (March 22, 2023 through March 21, 2024), to Flock Safety, base amount $279,600.00.  (Staff Recommendation: Award)

  
• 00:21:31

  2023-0254

  Approval to renew RP011-20, automated speed detection school zone safety program on an annual contract (June 1, 2023 through May 31, 2024), with RedSpeed Georgia, LLC, estimated revenue $7,484,400.00. (Staff Recommendation: Approval)

  
• 00:23:17

  2023-0285

  Approval to renew OS018-18, provision of 911 call handling system maintenance on an annual contract (February 20, 2023 through February 19, 2024), with AT&T Georgia, in the amount of $188,580.00. (Staff Recommendation: Approval)

  
• 00:24:42

  2023-0275

  Award BL005-23, office space buildout at the Gwinnett County Courts Annex facility, to Beatty Construction, Inc., amount not to exceed $264,431.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:25:37

  2023-0262

  Approval to renew OS010-22, provision of a turnkey on-site vehicle and equipment maintenance parts operation on an annual contract (April 1, 2023 through March 31, 2024), with Genuine Parts Company d/b/a NAPA Auto Parts, using a competitively procured State of Georgia contract, base amount $6,900,000.00. (Staff Recommendation: Approval)

  
• 00:26:36

  2023-0280

  Approval of Change Order No. 1 to OS039-21, purchase of ten (10) transit buses, with Gillig, LLC, decreasing the contract by $199,820.00. The contract amount is adjusted from $5,799,080.00 to $5,599,260.00. This project is funded 80% by the Federal Transit Administration (FTA).  (Staff Recommendation: Approval)

  
• 00:28:14

  2023-0286

  Approval/authorization for the Chairwoman to request the Federal Transit Administration to transfer the federal interest in ten new fareboxes from the Atlanta-Region Transit Link Authority to Gwinnett County. Approval/authorization for the Chairwoman, or designee, to execute any and all documents related to this application. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:35

  2023-0079

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between Gwinnett County and the Sugarloaf Community Improvement District regarding the I-85 at Sugarloaf Parkway Underpass Lighting Project. The Sugarloaf CID will contribute $30,000.00 toward the project and the County will contribute $165,000.00 for a total cost of $195,000.00. The Project will be managed by the County and funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:30:49

  2023-0258

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Blanca Denis Portillo, to purchase 2.847 acres of fee simple right of way and 1,765.97 linear feet of limited access rights for the amount of four hundred twelve thousand and no/100 ($412,000.00) dollars, including authority to execute any and all related documents necessary to consummate the transaction. This purchase is for the Sugarloaf Parkway Extension Phase II project. Subject to approval as to form by the Law Department. This agreement is funded by the 2017 SPLOST Program.

  
• 00:31:44

  2023-0253

  Award BL028-23, inspection, maintenance, and repair of hoists and cranes on an annual contract (March 22, 2023 through March 21, 2024), to Material Handling Systems, Inc., base bid $150,000.00 (this represents a 15% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:32:34

  2023-0282

  Award BL025-23, purchase of magnesium chloride solution on a six (6) month contract (March 21, 2023 through June 3, 2023), to Premier Magnesia, LLC, base bid $279,630.00. (Staff Recommendation: Award)

  
• 00:33:17

  2023-0225

  Approval to renew BL017-19, provision of variable frequency drive (VFD) maintenance services on an annual contract (May 7, 2023 through May 6, 2024), with Electronic Maintenance Associates, Inc., base bid $250,000.00. (Staff Recommendation: Approval)

  
• 00:34:02

  Adjournment