BOC Work Session 5.02.23

May 02, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, May 2, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:06

  Call To Order

  
• 00:01:49

  Approval of Agenda

  
• 00:02:43

  2023-0415

  Approval to appoint L.C. Johnson to the Housing Authority of Gwinnett County. Term expires April 30, 2028. Incumbent L.C. Johnson. District 1/CardenApproval to appoint L.C. Johnson to the Housing Authority of Gwinnett County. Term expires April 30, 2028. Incumbent L.C. Johnson. District 1/Carden

  
• 00:03:04

  2023-0394

  Approval to renew BL040-20, preventive maintenance, repair and replacement services for uninterruptible power supplies and battery systems on an annual contract (July 1, 2023 through June 30, 2024), Departments of Fire and Emergency Services, Information Technology Services, Sheriff, Support Services and Water Resources, with Mssn Crtcl Pwr LLC dba Mission Critical Power, base bid $322,966.13. (Staff Recommendation: Approval)

  
• 00:04:15

  2023-0404

  Approval to renew BL015-21, purchase of body armor on an annual contract (May 4, 2023 through May 3, 2024), Departments of Police Services and Sheriff, with Dana Safety Supply, Inc. and Federal Eastern International, LLC (formerly SRT Supply, LLC), base bid $255,000.00 (negotiated cost savings of approximately $2,570.00). (Staff Recommendation: Approval)

  
• 00:05:00

  2023-0397

  Approval/authorization of the order appointing Keith Miles to serve as a Senior Magistrate of the Magistrate Court of Gwinnett County, for the term of office commencing the date approved by the Board of Commissioners through December 31, 2024.

  
• 00:06:35

  2023-0373

  Approval/authorization to accept a grant from the Atlanta Regional Commission (ARC). These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for seniors and disabled individuals. The grant contract is $363,384.00 with a required local match of $72,676.80. The match requirement will be partially funded by program user fees. Approval/authorization for the Chairwoman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:39

  2023-0396

  Approval to renew RP003-20, provision of inmate healthcare on an annual contract (July 1, 2023 through June 30, 2024) and approval of Change Order No. 2, with NaphCare, Inc., base amount $1,871,193.00. Change order to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:08

  2023-0456

  Ratification of Employment Agreement with Rebecca M. Shelton, Director of Water Resources.

  
• 00:15:02

  2023-0457

  Ratification of Employment Agreement with Matthew J. Dickison, Director of Planning and Development.

  
• 00:17:24

  2023-0406

  Award OS004-23, provision of vehicle damage recovery services on an annual contract (June 1, 2023 through May 31, 2024), to Alternative Claims Management, using a competitively procured City of Longwood, Florida cooperative contract, estimated revenue $150,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:46

  2023-0407

  Award OS005-23, provision of fixed property damage recovery services on an annual contract (June 1, 2023 through May 31, 2024), to Peachtree Recovery Services, using a competitively procured City of Columbus, Georgia cooperative contract, estimated revenue $110,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:19:49

  2023-0401

  Approval of tax digest corrections, including changes to the digest, additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors' and Tax Commissioner's offices. Adjustments amount to an increase of assessed value in the amount of $172,618,190.00, a decrease in assessed value of $14,332,620.00 for a net increase of $158,285,570.00 for tax years 2015 through 2022. (Staff Recommendation: Approval) (Board of Assessors Approved on April 5, 2023, Vote 5-0.)

  
• 00:21:00

  2023-0409

  Approval to renew RP011-22, provide information technology and other internal auditing services on an annual contract (May 4, 2023 through May 3, 2024), with Global Solutions Group, Inc., base amount $212,915.00. (Staff Recommendation: Approval)

  
• 00:21:50

  2023-0403

  Approval/authorization of the March 31, 2023 Monthly Financial Report and ratification of all budget amendments.

  
• 00:23:16

  2023-0385

  Approval to renew RP014-19, purchase of firefighter turnout gear on an annual contract (June 17, 2023 through June 16, 2024), with Bennett Fire Products Company, Inc., base amount $2,080,972.00. (Staff Recommendation: Approval)

  
• 00:24:31

  2023-0371

  Approval to renew BL040-19, installation and removal services for radios, mobile data terminals (MDTs) and affiliated equipment on an annual contract (June 5, 2023 through June 4, 2024), with Mobile Communications America, Inc., base bid $118,457.65. (Staff Recommendation: Approval)

  
• 00:25:52

  2023-0405

  Award OS014-23, purchase of a mobile command vehicle, to Ten-8 Fire & Safety, LLC, using a competitively procured Sourcewell contract, in the amount of $1,668,824.59. (Staff Recommendation: Award)

  
• 00:27:54

  2023-0395

  Approval to renew BL050-20, provision of helicopter inspection, maintenance and repair on an annual contract (May 23, 2023 through May 22, 2024), with Rotor Resources, LLC, base bid $692,890.00. (Staff Recommendation: Approval)

  
• 00:29:03

  2023-0414

  Award BL031-23, provision of cleaning and resealing precast concrete panels at One Justice Square, to Metro Waterproofing, Inc., amount not to exceed $352,047.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:30:08

  2023-0391

  Approval of Change Order No. 1 to BL037-21 Construction of a New Gwinnett County Police Fleet Maintenance Facility with Diversified Construction of Georgia, Inc., increasing the contract by a net amount of $107,657.78. The contract amount is adjusted from $1,698,000.00 to $1,805,657.78. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:15

  2023-0421

  Approval/authorization to accept grant funds from the Georgia Department of Natural Resources, Environmental Protection Division, in the amount of $175,110.00 with a County match of $135,000.00. The funds will be used to increase glass recycling opportunities within Gwinnett County. Approval/authorization for the Chairwoman or designee to execute grant documents or any other necessary documents. Subject to approval as to form by the Law Department. This grant is 56% funded through Georgia Department of Natural Resources with a 44% in-kind County match. (Staff Recommendation: Approval)

  
• 00:33:51

  2023-0408

  Award BL050-23, purchase, removal, and application of vehicle decals, to Bus Doctor of Atlanta, Inc., in the amount of $948,300.00. This contract is funded 75% by the Federal Transit Administration (FTA). (Staff Recommendation: Award) (Transit Advisory Board Approved on April 12, 2023, Vote 4-0.)

  
• 00:34:59

  2023-0358

  Approval/authorization for the Chairwoman to execute an agreement with Piedmont Healthcare, Inc. for the installation and maintenance of way-finding monuments on Ronald Reagan Parkway at Presidential Circle. Piedmont Healthcare, Inc. will be responsible for all costs associated with the installation and maintenance of these monuments. There is no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:59

  2023-0369

  Approval/authorization for the Chairwoman to execute a Purchase and Sale Agreement with Timothy Wayne Walker, as Administrator with Will Annexed of the Estate of Jettie Mae Walker, Deceased, to purchase 0.609 acres of fee simple right of way and 663.15 linear feet of limited access rights for the amount of $345,000.00, including authority to execute any and all related documents necessary to consummate the transaction. This purchase is for the Sugarloaf Parkway Extension Phase II Project. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program.

  
• 00:37:18

  2023-0413

  Approval/authorization of Change Order no. 1 to BL123-20 Thompson Mill Road (from US 23/SR 13/Buford Highway to Suwanee Creek) Roadway Improvement Project with Ohmshiv Construction, LLC, increasing the contract by $387,923.09. The contract amount is adjusted from $1,492,473.00 to $1,880,396.09. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program.  (Staff Recommendation: Approval)

  
• 00:39:15

  2023-0372

  Award BL026-23, purchase of copper tubing on an annual contract (June 22, 2023 through June 21, 2024), to Delta Municipal Supply Company, base bid $700,000.00 (this represents a 1% decrease from the previous contract). (Staff Recommendation: Award) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 00:40:28

  2023-0135

  Approval to renew BL015-20, utility easement maintenance program on an annual contract (May 19, 2023 through May 18, 2024), with Premier Tree & Shrub Care, LLC, base bid $1,500,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 00:41:13

  2023-0230

  Approval to renew BL057-22, purchase of water meter assembly repair parts, fittings, and meter boxes on an annual contract (June 21, 2023 through June 20, 2024), with Delta Municipal Supply Company and Ferguson Enterprises, LLC, base bid $1,600,000.00 (negotiated cost savings of approximately $80,000.00). (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 00:42:00

  2023-0309

  Approval to renew OS002-19, purchase of products and services for Xylem/Flygt submersible pumps on an annual contract (May 21, 2023 through May 20, 2024), with Xylem Water Solutions USA, Inc., base amount $1,700,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on April 10, 2023, Vote 5-0.)

  
• 00:42:47

  Adjournment