BOC Work Session 6.06.23

June 06, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 6, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:36

  Call To Order

  
• 00:04:20

  Approval of Agenda

  
• 00:04:40

  2023-0370

  Approval to appoint Roman Dakare to Georgia's Innovation Corridor Joint Development Authority. Term expires May 19, 2027. Board of Commissioners Appointment

  
• 00:05:31

  2023-0514

  Approval to accept the resignation of Robert DeRoth from the Tree Advisory Committee. Term expires December 31, 2023. District 4/Holtkamp

   

  
• 00:05:50

  2023-0436

  Approval to renew BL065-22, purchase of safety shoes on an annual contract (July 21, 2023 through July 20, 2024), Departments of Community Services, Planning and Development, Transportation and Water Resources, with Saf-Gard Safety Shoe Co., base bid $136,030.00. (Staff Recommendation: Approval)

  
• 00:06:49

  2023-0508

  Approval to renew BL059-22, purchase of milk and milk products on an annual contract (June 16, 2023 through June 15, 2024), Departments of Community Services, Corrections, and Sheriff, with New Dairy Kentucky, LLC dba Borden Dairy, base bid $310,000.00. (Staff Recommendation: Approval)

  
• 00:07:33

  2023-0463

  Approval/authorization to accept, if awarded, grant funds for the Veteran’s Intervention Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $79,992.77 with an in-kind match up to $10,908.11. This funding will be used for treatment, drug tests, drug testing supplies, program materials and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:09:14

  2023-0470

  Approval/authorization to accept, if awarded, grant funds for the Veteran’s Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $75,011.58 with an in-kind match up to $10,228.85. This funding will be used for treatment, drug tests, drug testing supplies, program materials, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:10:15

  2023-0464

  Approval/authorization to accept, if awarded, grant funds for the Juvenile Drug Court Treatment Program and the Juvenile Behavioral Health Court Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $121,248.56 with an in-kind match up to $16,533.89. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:11:27

  2023-0465

  Approval/authorization to accept, if awarded, grant funds for the Juvenile Family Treatment Court Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $129,190.25 with an in-kind match up to $17,616.85. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:12:27

  2023-0466

  Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) for the Juvenile Justice Incentive Grant up to the amount of $552,960.00. The grant will be used to fund treatment for medium to high-risk juvenile offenders. Approval/authorization for the Chairwoman or designee to execute grant documents, enter into an agreement with CHRIS 180 to provide services on behalf of Gwinnett County, and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 100% funded through CJCC with no match requirements. Contract to follow award.

  
• 00:13:37

  2023-0467

  Approval/authorization to accept, if awarded, grant funds for the Drug Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $321,644.78 with an in-kind match up to $43,860.65. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:14:43

  2023-0468

  Approval/authorization to accept, if awarded, grant funds for the DUI Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $195,491.10 with an in-kind match up to $26,657.88. This funding will be used for treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:15:41

  2023-0469

  Approval/authorization to accept, if awarded, grant funds for the Mental Health Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $175,053.41 with an in-kind match up to $23,870.92. This funding will be used for personnel, treatment, drug tests, drug testing supplies, and training if fully funded. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 88% funded through CJCC with a 12% in-kind county match. Contract to follow award.

  
• 00:17:15

  2023-0513

  Award RP040-22, provision of on-demand consulting services for marketing, public relations, and communications on an annual contract (June 6, 2023 through June 5, 2024), to Jackson Spalding, Inc., base amount $780,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:18:46

  2023-0509

  Award BL053-23, Lenora Park synthetic turf and field improvements, to Precision Turf, LLC, amount not to exceed $1,724,835.70. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs. (Staff Recommendation: Award)

  
• 00:20:03

  2023-0510

  Award BL021-23, purchase and installation of sod on an annual contract (June 6, 2023 through June 5, 2024), to Pro Care Landscaping, LLC, base bid $250,000.00. (Staff Recommendation: Award)

  
• 00:20:55

  2023-0524

  Award RP005-23, construction manager (CM) at risk for the construction of the Lenora Park Community Recreation Center addition and gymnasium renovation project, to Reeves Young, LLC, amount not to exceed $10,000,000.00, inclusive of the construction services budget, $30,201.75 for preconstruction services, $907,571.88 for general conditions, and a 3.7% mark-up fee for profit (negotiated cost savings of approximately $15,000.00). Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:23:09

  2023-0536

  Award RP012-23, demand professional services for parks and recreation on an annual contract (June 7, 2023 through June 6, 2024), to Breedlove Land Planning, Inc.; CHA Consulting, Inc.; Foresite Group, LLC; Lose & Associates, Inc. dba Lose Design; Perkins & Will, Inc.; and the Collaborative, Inc., base amount $1,000,000.00 (negotiated cost savings of approximately $92,000.00). Contracts to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs. (Staff Recommendation: Award)

  
• 00:24:17

  2023-0515

  Approval to renew BL100-21, provision of respite care for Gwinnett County residents on an annual contract (June 22, 2023 through June 21, 2024), with Southern Home Care Services, Inc. dba All Ways Caring Homecare, as the primary service provider, and Aachele Home Nursing Services, LLC, as the secondary service provider, base bid $330,000.00. This contract is funded by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:25:55

  2023-0502

  Approval of tax digest corrections, including changes to the digest, additions, deletions, and errors discovered during the billing and collection process of the Tax Assessors' and Tax Commissioner's offices. Adjustments amount to an increase of assessed value in the amount of $149,651,550.00, a decrease in assessed value of $18,999,770.00 for a net increase of $130,651,780.00 for tax years 2015 through 2022. (Staff Recommendation: Approval) (Board of Assessors Approved on May 3, 2023, Vote 5-0)

  
• 00:27:16

  2023-0506

  Approval/authorization of the April 30, 2023 Monthly Financial Report and ratification of all budget amendments.

  
• 00:28:09

  2023-0529

  Approval/authorization to amend the 2023 Special Purpose Local Option Sales Tax fund budget for various categories by department and project category not otherwise already allocated for specific purposes, allocation of Tier I Transportation funds by project category based upon the recommendations of the Citizens Project Selection Committee and allocation of Recreational Facilities and Equipment funds by project category based upon the recommendations of the Recreation Authority. Approval/authorization to amend the revenue and expense budgets of the 2017 Special Purpose Local Option Sales Tax Program for additional sales tax proceeds collected above budgeted revenues. Subject to approval as to form by the Law Department.

  
• 00:30:27

  2023-0503

  Award OS018-23, purchase of mid-mount aerial platform ladder truck, to Sutphen Corporation, in the amount of $1,797,464.92. This contract is funded by the 2017 SPLOST Program.  (Staff Recommendation: Award)

  
• 00:31:53

  2023-0504

  Award OS019-23, purchase of triple combination rescue style pumper trucks, to Sutphen Corporation, using a competitively procured Sourcewell contract, in the amount of $3,986,064.84. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:33:05

  2023-0482

  Approval to renew RP004-21, identity theft protection on an annual contract (January 1, 2024 through December 31, 2024), with Identity Rehab Corporation dba ID Watchdog, base amount $89,508.00. This contract is entirely participant funded.  (Staff Recommendation: Approval)

  
• 00:34:22

  2023-0485

  Approval to renew RP009-22, provision of a vision program on an annual contract (January 1, 2024 through December 31, 2024), with Vision Service Plan Insurance Company, base amount $757,446.96. This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:35:31

  2023-0490

  Approval to renew RP032-21, provision of a family planning program on an annual contract (January 1, 2024 through December 31, 2024), with Maven Clinic, Co., base amount $103,850.00. (Staff Recommendation: Approval)

  
• 00:36:42

  2023-0440

  Approval to renew OS028-19, purchase of NetApp products and solutions on an annual contract (August 21, 2023 through August 20, 2024), with ProSys Information Systems, Inc., using a competitively procured State of Georgia contract, base amount $599,376.93. (Staff Recommendation: Approval)

  
• 00:37:34

  2023-0483

  Approval to extend BL040-18, purchase of Panasonic Toughbook and Toughpad computers on an annual contract (September 5, 2023 through May 21, 2024), with ProLogic ITS, LLC, base bid $2,127,590.35. This contract is funded 32% by the American Rescue Plan Act (ARPA). (Staff Recommendation: Approval)

  
• 00:38:35

  2023-0507

  Approval to renew RP019-21, provision and implementation of a digital automation solution on an annual contract (August 1, 2023 through July 31, 2024), with Carahsoft Technology Corporation, base amount $158,661.00 (negotiated cost savings of approximately $17,840.00). (Staff Recommendation: Approval)

  
• 00:39:30

  2023-0484

  Approval/authorization for the Chairwoman to execute any and all documents necessary to approve an expansion of the Gwinnett Place Community Improvement District by three (3) parcels. Subject to approval as to form by the Law Department.

  
• 00:41:08

  2023-0528

  Approval/authorization for the Chairwoman to execute any and all documents necessary to approve an expansion of the Sugarloaf Community Improvement District by five (5) parcels. Subject to approval as to form by the Law Department.

  
• 00:42:00

  2023-0492

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Lealand 180, LLC, consisting of 560 square feet of permanent utility easement and 850 square feet of 24-month temporary construction easement, from Tax Parcel No. R7039 801, 2945 Cruse Road, Lawrenceville, GA 30044, in the amount of $2,900.00. Subject to approval as to form by the Law Department.

  
• 00:43:22

  2023-0493

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Peachtree Place Homeowners Association, Inc., consisting of 2.13 acres in fee simple, .58 acres of permanent utility and public access easement, and .56 acres of 24-month temporary construction easement, from Tax Parcel No. R7131 656, Young America Drive Lawrenceville, GA 30043, in the amount $47,900.00. Subject to approval as to form by the Law Department.

  
• 00:45:08

  2023-0497

  Approval/authorization to amend the Code of Ordinances of Gwinnett County by deleting Article VII of Chapter 14, entitled "Property Maintenance," in its entirety and replacing it with a new Article VII of Chapter 14, entitled "Property Maintenance." Subject to approval as to form by the Law Department.

  
• 00:47:10

  2023-0499

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Lawrenceville for reviewing, inspecting, and permitting Gwinnett County construction projects located in the City of Lawrenceville. Subject to approval as to form by the Law Department.

  
• 00:48:47

  2023-0500

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Peachtree Corners for reviewing, inspecting, and permitting Gwinnett County construction projects located in the City of Peachtree Corners. Subject to approval as to form by the Law Department.

  
• 00:49:52

  2023-0550

  Approval/authorization for the Chairwoman to execute a Resolution Setting the Compensation of the Members of the Board of Construction Adjustments and Appeals, the Zoning Board of Appeals, the Merit Board, and the Board of Registrations and Elections. Subject to approval as to form by Law Department.

  
• 00:52:14

  2023-0487

  Award OS013-23, purchase of recording device systems for aviation equipment on a multi-year contract, to Axon Enterprise, Inc. The initial term of this contract shall be upon execution through December 31, 2023, base amount $14,233.66. This contract may be automatically renewed on an annual basis for four (4) additional one-year terms, total base amount $111,835.90. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:53:58

  2023-0489

  Approval/authorization for the Chairwoman, or designee, to execute a Memorandum of Understanding (MOU), and any other necessary related documents, with Atlanta Regional Commission (ARC) through the Atlanta Urban Area Security Initiative (UASI) related to the acceptance of grant funds to purchase CNC live yearly subscription/service support and training 4/2023-3/2024, yearly service support for Professional Services for WebEOC Alerts, Portable Deployable Pole-Mounted and Portable Deployable Security Camera System and Compact Rapid Deployable Unit (CRD); and Thermo Gemini S2 Chemical Analyzer for Fire and Emergency Services. ARC/UASI will purchase all items on behalf of Gwinnett County. The estimated value of the total award is not to exceed $279,295.00 to be funded 100% by ARC/UASI with no County match required. Subject to approval as to form by the Law Department.

  
• 00:56:14

  2023-0511

  Ratification of the emergency repair of the damaged Spartan robot, with Remotec, Inc., in the amount of $118,140.00. (Staff Recommendation: Ratification)

  
• 00:57:42

  2023-0505

  Approval to renew BL067-21, HVAC system maintenance services at various County facilities on an annual contract (October 1, 2023 through September 30, 2024), with United Maintenance, Inc., base bid $684,850.00. (Staff Recommendation: Approval)

  
• 00:58:56

  2023-0486

  Approval to renew OS032-22, printing and mailing of vehicle registration renewal notices on an annual contract (October 1, 2023 through September 30, 2024), with Datamatx, Inc., using a competitively procured State of Georgia contract, base amount $435,129.00. (Staff Recommendation: Approval)

  
• 01:00:56

  2023-0446

  Award BL040-23, McGinnis Ferry Road (at Old Peachtree Road) and McGinnis Ferry Road (at Satellite Boulevard) intersection improvement projects, and West Liddell Road (Satellite Boulevard to Venture Drive), Indian Trail-Lilburn Road and Sugarloaf Parkway (Kendall Park Drive to Five Forks Trickum Road) pedestrian improvement projects, to Smart Road Technology, LLC, amount not to exceed $1,323,523.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by various SPLOST Programs. (Staff Recommendation: Award)

  
• 01:02:25

  2023-0501

  Award BL052-23, Jimmy Carter Boulevard (Cash Court to West Peachtree Street) pedestrian improvement project, to CMC, Inc., amount not to exceed $517,410.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 01:03:19

  2023-0520

  Award BL047-23, classified and unclassified hauling on an annual contract (June 7, 2023 through June 6, 2024), to Printing Services, Inc. dba Contract Services Company, base bid $132,000.00. (Staff Recommendation: Award)

  
• 01:04:11

  2023-0474

  Approval of incorporation of Hill Street into the Gwinnett County Speed Hump Program. Total estimated cost is $12,600.00. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by Law Department. (Staff Recommendation: Approval)

  
• 01:04:58

  2023-0525

  Approval to renew RP001-22, transportation consultant demand professional services on an annual contract (July 1, 2023 through June 30, 2024), per the attached recommendation letter, base amount $15,000,000.00 (negotiated cost savings of approximately $75,800.00). This contract is funded by various SPLOST Programs. (Staff Recommendation: Approval)

  
• 01:05:54

  2023-0399

  Award BL034-23, Lanier Filter Plant pretreatment improvements, to Alberici Constructors, Inc., amount not to exceed $2,107,750.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on May 8, 2023, Vote 5-0.)

  
• 01:07:16

  2023-0439

  Award BL042-23, Fountain Glen pump station decommissioning, to Mid-South Builders, Inc., amount not to exceed $963,639.00. Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Award) (Water and Sewerage Authority Approved on May 8, 2023, Vote 5-0.)

  
• 01:08:18

  2023-0494

  Award OS017-23, purchase of products and services for Leopold media storage equipment on an annual contract (August 7, 2023 through August 6, 2024), to Xylem Water Solutions USA, Inc., base amount $280,000.00. (Staff Recommendation: Award)

  
• 01:09:16

  2023-0447

  Approval to renew OS004-19, purchase of Allen Bradley Rockwell Automation products on an annual contract (June 22, 2023 through June 21, 2024), with McNaughton-McKay, base amount $1,200,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on May 8, 2023, Vote 5-0.)

  
• 01:10:14

  Adjournment