BOC Work Session 6.20.23

June 20, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 20, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:29

  Call To Order

  
• 00:02:09

  Approval of Agenda

  
• 00:02:55

  2023-0537

  Approval of appointment to the Family and Children Services Board. Term expires June 30, 2028. Incumbent Ken Reed. District 1/Carden

  
• 00:03:23

  2023-0560

  Approval to accept the resignation of Kate Pittman from the Tree Advisory Committee. Term expires December 31, 2023. District 2/Ku

  
• 00:03:41

  2023-0587

  Approval to appoint Patrick Carey to the Tree Advisory Committee to fill the unexpired term of Susan Gamble. Term expires December 31, 2024. District 1/Carden

  
• 00:04:02

  2023-0617

  Approval to appoint Helen Ellis to the Upper Ocmulgee River Resource Conservation and Development Council, Inc. Term expires June 20, 2024. Incumbent Helen Ellis. Board of Commissioners Appointment

  
• 00:04:28

  2023-0618

  Approval to appoint Brandon Harris to the Upper Ocmulgee River Resource Conservation and Development Council, Inc. Term expires June 20, 2024. Incumbent Brandon Harris. Board of Commissioners Appointment

  
• 00:04:51

  2023-0619

  Approval to appoint Brandon Seay to the Upper Ocmulgee River Resource Conservation and Development Council, Inc. Term expires June 20, 2024. Incumbent Alex Velker. Board of Commissioners Appointment

  
• 00:05:14

  2023-0549

  Approval to renew BL045-20, purchase of groceries on an annual contract (June 21, 2023 through June 20, 2024), Departments of Community Services, Corrections, and Sheriff, with Performance Food Service and Sutherland's Foodservice, Inc., base bid $1,015,000.00. (Staff Recommendation: Approval)

  
• 00:06:12

  2023-0553

  Approval to renew OS027-22, purchase of Claris Companion software subscriptions on an annual contract (July 20, 2023 through July 19, 2024), with Claris Healthcare, Inc., base amount $175,572.00. This contract is funded by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:07:30

  2023-0565

  Approval to renew BL030-21, provision of homemaker services for Gwinnett County citizens on an annual contract (July 1, 2023 through June 30, 2024), with At Home Atlanta, base bid $100,000.00. This contract is funded by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:08:39

  2023-0561

  Approval/authorization for the Chairwoman to execute an indemnification and hold harmless agreement with the Georgia Department of Transportation as part of the construction of the Eastern Regional Greenway trail. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:48

  2023-0547

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the Georgia Department of Corrections related to housing up to 222 state inmates in the Gwinnett County Comprehensive Correctional Complex from July 1, 2023 to June 30, 2024. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:24

  2023-0543

  Award BL022-23, provision of epoxy floor replacement on an annual contract (June 21, 2023 through June 20, 2024), to Atlanta Tile and Masonry, base bid $131,655.00 (this represents a 20% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:12:27

  2023-0610

  Approval to renew RP001-19, provision of medical and pharmacy benefit administration on an annual contract (January 1, 2024 through December 31, 2024), with Aetna Life Insurance Company, base amount $53,966,702.33. (Staff Recommendation: Approval)

  
• 00:14:00

  2023-0611

  Approval to renew RP001-21, provision of an HMO program on an annual contract (January 1, 2024 through December 31, 2024), with Kaiser Foundation Health Plan of Georgia, Inc., base amount $27,169,854.57. (Staff Recommendation: Approval)

  
• 00:15:07

  2023-0545

  Approval to renew OS010-17, purchase of portable radios and accessories for the Gwinnett County 800 MHz radio system on an annual contract (August 15, 2023 through August 14, 2024), with Motorola Solutions, Inc., base amount $116,884.28. (Staff Recommendation: Approval)

  
• 00:16:08

  2023-0530

  Approval/authorization to execute an annual contract with View Point Health (VPH) for mental health services. Clinicians from View Point Health will provide mental health services through a Police-Mental Health Collaboration with Gwinnett County Police Department. The funding will be used to contract with View Point Health to provide licensed behavioral clinicians. The total amount of payments during the contract period shall not exceed the amount of $686,707.00. Approval/Authorization for the Chairwoman to sign any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:18:07

  2023-0527

  Approval for the Sheriff to execute a Memorandum of Understanding with the United Way of Greater Atlanta to provide homeless individuals released from the Gwinnett County jail with shelter, substance abuse treatment, job skills training, crime prevention education, and case management assistance as an overall collaborative effort to reduce recidivism. Funding provided to the United Way of Greater Atlanta in the amount of $225,000.00 for FY 2023. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:20:30

  2023-0578

  Award BL060-23, One Justice Square parking lot replacement project, to Magnum Paving, LLC, amount not to exceed $874,064.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:21:28

  2023-0535

  Approval  of Change Order No. 1 to RP016-22 Construction Manager (CM) at Risk for the Preconstruction and Construction of Gwinnett County OneStop Centerville Project with Hogan Construction Group, LLC, increasing the contract by $2,438,096.00. The contract amount is adjusted from $14,000,000.00 to $16,438,096.00. This change order is funded 58% by the 2017 SPLOST Program and 42% by American Rescue Plan Act of 2021 funds. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:22:40

  2023-0546

  Approval to renew OS007-20, provision of fuel cards and fuel management services on an annual contract (October 1, 2023 through September 30, 2024), with WEX Bank, using a competitively procured State of Georgia contract, base amount $206,510.00. This contract is funded 30.8% by the Office of National Drug Control Policy. (Staff Recommendation: Approval)

  
• 00:23:57

  2023-0580

  Approval of Change Order No. 1 to RP031-21—Construction Manager (CM) at Risk for Preconstruction and Construction of Hooper-Renwick Themed Library Project with Cooper & Company General Contractors, Inc., increasing the contract by $9,407,156.00. The contract amount is adjusted from $7,600,000.00 to $17,007,156.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:25:51

  2023-0542

  Approval/authorization for the Chairwoman to execute any and all documents necessary to grant 15,059 square feet of permanent power easement to Georgia Power for installation and maintenance of power utility infrastructure to serve the Apalachee River Pump Station at 2892 Harbins Road in Bethlehem. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:26:49

  2023-0544

  Approval/authorization for the Chairwoman to execute any and all documents necessary for a Right of Way Easement, an Agreement for Electrical Service, and an Agreement for Commercial or Industrial Underground Electrical Service with Walton Electric Membership Corporation for installation and maintenance of an underground power line to serve the Elizabeth H. Williams Branch of the Gwinnett County Public Library on Wisteria Drive in Snellville. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:43

  2023-0554

  Award BL055-23, provision of landscaping services, to Premier Maintenance, Inc., amount not to exceed $129,202.26. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:28:50

  2023-0568

  Award RP013-23, provision of microtransit technology package and support services on an annual contract (June 20, 2023 through June 19, 2024), to RideCo U.S. Inc., base amount $119,750.00 (negotiated cost savings of approximately $51,750.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:29:57

  2023-0572

  Award OS024-23, provision of Avail maintenance and support agreement on an annual contract (July 1, 2023 through June 30, 2024), to Avail Technologies, Inc., base amount $403,094.00. (Staff Recommendation: Award)

  
• 00:30:42

  2023-0531

  Approval of incorporation of Hollowstone Drive into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:33

  2023-0534

  Approval of incorporation of Westridge Drive into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by Law Department. (Staff Recommendation: Approval)

  
• 00:32:18

  2023-0552

  Approval to renew BL045-22, purchase of traffic control signs, street name signs and u-channel posts on an annual contract (July 20, 2023 through July 19, 2024), with Vulcan, Inc., dba Vulcan Signs, dba Vulcan Aluminum, base bid $250,000.00 (negotiated cost savings of approximately $62,500.00). (Staff Recommendation: Approval)

  
• 00:33:08

  2023-0548

  Approval/authorization of a Resolution adopting an updated Speed Zone List of Roadways. Approval/authorization for the Chairwoman to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:56

  2023-0551

  Approval/authorization for the Chairwoman to accept grant funds awarded by the Federal Transit Administration under the 2023 Community Project Funding Program for the Route 25 Bus Shelter Construction Project in the amount of $2,000,000.00 with a required local match of $500,000.00. Approval/authorization for the Chairwoman, or designee, to execute any and all related documents. Subject to approval as to form by the Law Department. Contract to follow award. (Staff Recommendation: Approval)

  
• 00:34:54

  2023-0558

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the Gateway85 Gwinnett Community Improvement District (CID) regarding the Button Gwinnett Drive at Crescent Drive intersection improvement project. The CID will contribute $30,000.00 toward the cost of this project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:53

  2023-0563

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Lilburn regarding the Pleasant Hill Road at Burns Road intersection improvement project. The City will contribute $15,000.00 toward the cost of this project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:36:50

  2023-0564

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the Lilburn Community Improvement District (CID) regarding the Pleasant Hill Road at Burns Road intersection improvement project. The CID will contribute $15,000.00 toward the cost of this project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:37:25

  2023-0570

  Approval/authorization for the Chairwoman to execute a Memorandum of Agreement (MOA) and any other necessary documents with the Georgia Department of Transportation (GDOT) regarding the Local Bridge Replacement project on CR 243/ Brooks Road at Alcovy River. The County will contribute $100,000.00 to the Right of Way phase and GDOT will be responsible for the remaining cost of the project. Subject to approval as to form by the Law Department. County contribution funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:38:34

  2023-0521

  Award BL045-23, Davis Road Pump Station improvements, to Reeves Young, LLC, amount not to exceed $4,810,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award ) (Water and Sewerage Authority Approved on June 12, 2023, Vote 5-0.)

  
• 00:40:08

  2023-0557

  Award BL059-23, purchase of water meters on an annual contract (June 21, 2023 through June 20, 2024), to Badger Meter, Inc.; Consolidated Pipe & Supply Company, Inc.; and Neptune Technology Group, Inc., base bid $3,200,000.00. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on June 12, 2023, Vote 5-0.)

  
• 00:40:56

  2023-0567

  Award OS016-23, purchase of products and services for Rotork valve actuators and associated control systems on an annual contract (June 21, 2023 through June 20, 2024), to Rotork Control, Inc., base amount $340,000.00. (Staff Recommendation: Award)

  
• 00:41:46

  2023-0569

  Award OS023-23, provision of products and services for Caterpillar generators on an annual contract (July 17, 2023 through July 16, 2024), to Yancey Power Systems, base amount $150,000.00.  (Staff Recommendation: Award)

  
• 00:42:32

  2023-0574

  Award BL049-23, construction and maintenance of water mains on an annual contract (July 16, 2023 through July 15, 2024), to JDS, Inc. and The Dickerson Group, Inc., base bid $5,000,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on June 12, 2023, Vote 5-0.)

  
• 00:43:18

  2023-0575

  Award BL048-23, construction and rehabilitation of gravity and sewer force mains on an annual contract (July 16, 2023 through July 15, 2024), to JDS, Inc., base bid $8,000,000.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on June 12, 2023, Vote 5-0.)

  
• 00:44:02

  2023-0498

  Approval to increase BL030-20, rental and laundering services of flame resistant (FR) and daily wear clothing on an annual contract (July 14, 2022 through July 13, 2023), with Cintas Corporation, increase base bid from $90,000.00 to $115,000.00, and renew (July 14, 2023 through July 13, 2024), base bid $125,000.00. (Staff Recommendation: Approval)

  
• 00:45:14

  2023-0566

  Approval to renew OS016-19, provision of products and services for Envirex equipment on an annual contract (August 7, 2023 through August 6, 2024), with Evoqua Water Technologies, LLC, base amount $325,000.00. (Staff Recommendation: Approval)

  
• 00:46:08

  2023-0541

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding (MOU) with Georgia Department of Transportation (GDOT), for water relocations associated with SR 140/Holcomb Bridge Road at Spalding Drive operational improvements project, GDOT P.I. 0016615. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:12

  Adjournment