BOC Work Session 8.15.23

August 15, 2023 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, August 15, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:41

  Call To Order

  
• 00:01:28

  Approval of Agenda

  
• 00:02:11

  2023-0698

  Approval to appoint Sharyl White to the Board of Tax Assessors. Term expires September 24, 2029. Incumbent Sharyl White. District 4/Holtkamp

  
• 00:02:39

  2023-0728

  Approval of a recommendation to appoint A. Keith Carnes, M.D. to the Hospital Authority of Gwinnett County, Georgia as the Gwinnett County Board of Commissioners – District 1/Carden Appointment. Term expires September 30, 2026. Incumbent A. Keith Carnes, M.D.

  
• 00:03:06

  2023-0729

  Approval of a recommendation to appoint J. Michael Levengood to the Hospital Authority of Gwinnett County, Georgia as the Gwinnett County Board of Commissioners – District 2/Ku Appointment. Term expires September 30, 2026. Incumbent J. Michael Levengood.

  
• 00:03:31

  2023-0730

  Approval of a recommendation to appoint Antonio Molina, Esquire to the Hospital Authority of Gwinnett County, Georgia as the Gwinnett County Board of Commissioners – District 2/Ku Appointment. Term expires September 30, 2026. Incumbent Antonio Molina, Esquire.

  
• 00:03:55

  2023-0726

  Approval to renew BL069-21, comprehensive materials and field testing and miscellaneous services on an annual contract (October 5, 2023 through October 4, 2024), Departments of Community Services, Support Services, Transportation and Water Resources, per the attached justification letters, base bid $5,183,000.00. This contract is funded 45% by various SPLOST programs. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 7, 2023, Vote 4-0.)

  
• 00:05:16

  2023-0739

  Approval/authorization to accept, if awarded, grant funds up to the amount of $167,429.93, from the Georgia Court Appointed Special Advocate (CASA) for the continuation of the CASA program. Approval/authorization for the Chairwoman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. This grant is funded through CASA with no match requirement.

  
• 00:06:31

  2023-0706

  Award BL038-23, removal, purchase and installation of file retrieval systems, to Kardex Remstar, LLC, in the amount of $194,883.32 and approval to dispose of four existing vertical carousel file retrieval systems.  (Staff Recommendation: Award)

  
• 00:07:50

  2023-0712

  Approval to renew BL079-20, purchase of seasonal mixed produce boxes on an annual contract (September 2, 2023 through September 1, 2024), with Royal Food Service, base bid $320,000.00. This contract is funded by the American Rescue Plan Act. (Staff Recommendation: Approval)

  
• 00:09:00

  2023-0742

  Approval/authorization of a Resolution amending the Fiscal Year 2023 Budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations.

  
• 00:10:55

  2023-0735

  Award RP011-23, provision of a dental program on an annual contract (January 1, 2024 through December 31, 2024), to Cigna Health and Life Insurance Company, base amount $4,644,557.76. Contract to follow award. Subject to approval as to form by the Law Department. This contract is entirely participant funded. (Staff Recommendation: Award)

  
• 00:12:28

  2023-0721

  Approval to renew BL063-22, purchase of Liferay DXP Enterprise subscription and support on an annual contract (October 4, 2023 through October 3, 2024), with Link Development North America, LLC, base bid $132,771.00 (negotiated cost savings of approximately $1,025.00). (Staff Recommendation: Approval)

  
• 00:13:26

  2023-0761

  Approval of a settlement in the matter of Gwinnett County v. DonRob Investments, LP, Civil Action File No. 18-A-07745-2, Superior Court of Gwinnett County. Subject to approval as to form by the Law Department.

  
• 00:14:54

  2023-0663

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Angelica Franco Soto and Yu Zhang, consisting of 1,476.27 square feet of fee simple right of way, 5,592.28 square feet of permanent drainage easement, and 65.02 square feet of 60-month temporary driveway easement, Tax Parcel No. R7264 019, 4335 Thompson Mill Road, amount $213,400.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST program.

  
• 00:16:48

  2023-0758

  Approval/authorization of a Resolution Designating an Open Records Officer, Alternate Open Records Officers, and for Other Purposes. Subject to approval as to form by the Law Department.

  
• 00:18:19

  2023-0740

  Approval of Time Lapse Requirements for Zoning of property located at 2905 Fence Road. The applicant, CasGwyn Construction, LLC c/o Andersen Tate & Carr, P.C., requests waiver of the 12-month time lapse requirement for zoning relating to prior case, RZR2022-00034. (Staff Recommendation: Approval)

  
• 00:19:30

  2023-0710

  Approval/authorization of a Resolution Making Findings in Support of Proposed Local Amendments to the State Minimum Plumbing Code and Authorizing the Execution and Submission of the Proposed Local Amendments to the Georgia Department of Community Affairs for Review and Recommendation. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:20:52

  2023-0727

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) revised FY 2021 Action Plan for the Emergency Solutions Grant (ESG) program; to implement programs as specified on the Action Plan; and to authorize the Chairwoman or designee to sign any necessary grant documents. Subject to approval as to form by the Law Department. This grant is 100% funded by HUD. (Staff Recommendation: Approval)

  
• 00:22:20

  2023-0653

  Approval to accept a donation from Gateway85 Gwinnett Community Improvement District (CID) of thirty (30) Axis Q6075 PTZ security cameras, valued at approximately $2,550.00 each, for the Gwinnett County Police Department to be placed within the Gateway85 CID.

  
• 00:24:11

  2023-0673

  Award BL064-23, Centerville Library carpet replacement project, to Vanguard Commercial Flooring LLC, amount not to exceed $109,359.36. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:25:02

  2023-0722

  Award BL079-23, 2023 general building stormwater pond recertification project, to The Dickerson Group, Inc., amount not to exceed $141,800.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:25:44

  2023-0723

  Award BL072-23, Gwinnett County Fire Station 19 HVAC replacement project, to United Maintenance, Inc., amount not to exceed $621,555.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:26:29

  2023-0724

  Award BL051-23, purchase of gasoline and diesel fuel on an annual contract (September 1, 2023 through August 31, 2024), to James River Solutions, LLC, as the primary supplier; Sunoco, LP, as the secondary supplier; and Boswell Oil Company, as the tertiary supplier, base bid $28,650,000.00. (Staff Recommendation: Award)

  
• 00:27:31

  2023-0731

  Approval to renew BL066-20, purchase of various public safety vehicles on an annual contract (September 2, 2023 through September 1, 2024), with Akins Ford, LLC; Family Ford, Inc.; Hardy Chevrolet Buick GMC, Inc., base bid $19,952,500.00. (Staff Recommendation: Approval)

  
• 00:28:26

  2023-0718

  Approval to renew BL036-20, sweeping of curbs and intersections on an annual contract (November 17, 2023 through November 16, 2024), with Pateco Services, LLC, base bid $130,000.00. (Staff Recommendation: Approval)

  
• 00:29:18

  2023-0719

  Approval to renew BL066-22, purchase of traffic signal electrical equipment, material, and line hardware on an annual contract (August 17, 2023 through August 16, 2024), with 360 Network Solutions, LLC; CDK Enterprises, Inc. dba Southern Lighting & Traffic Systems, LLC; Control Technologies, Inc.; Cubic ITS, Inc.; General Traffic Equipment Corp.; ITS Plus, Inc; Temple, Inc; Traffic Parts, Inc.; and Utilicom Supply Associates, LLC, base bid $600,000.00 (negotiated cost savings of approximately $40,700.00). (Staff Recommendation: Approval)

  
• 00:30:19

  2023-0733

  Approval of incorporation of the Timberloch subdivision into the Gwinnett County Streetlighting Program. The estimated installation cost is $14,580.00 and the estimated annual revenue and operating cost is $6,635.00. The installation of these streetlights is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:19

  2023-0734

  Approval/authorization for the Chairwoman to execute an updated agreement between Metropolitan Atlanta Rapid Transit Authority and Gwinnett County for the Breeze system participation. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:12

  2023-0738

  Approval/authorization to apply for, and accept if awarded, grant funding through the Multimodal Project Discretionary Grant Opportunity (MPDG) from the United States Department of Transportation (USDOT). This grant application includes a request for funding in an amount not to exceed $90,000,000.00 to aid in the construction of a new segment of Sugarloaf Parkway to extend from State Route 316 northward to Interstate 85. The County will provide matching funds of $60,000,000.00 from the 2017 & 2023 SPLOST Funds. Approval/authorization for the Chairwoman to execute any and all documents related to this application. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:36

  2023-0716

  Award BL068-23, purchase of closed-circuit television (CCTV) cameras and accessories, to Environmental Products Group, Inc., in the amount of $325,128.00. (Staff Recommendation: Award)

  
• 00:34:33

  2023-0725

  Award OS029-23, purchase of components, software, system maintenance and service for the Invensys-Foxboro control system on an annual contract (August 16, 2023 through August 15, 2024), to Schneider Electric Systems USA, Inc., base amount $400,000.00. (Staff Recommendation: Award)

  
• 00:35:27

  2023-0705

  Approval to renew BL089-22, inspection and exercising of water and sewer valves on an annual contract (September 21, 2023 through September 20, 2024), with Pure Technologies U.S., Inc. dba Wachs Water Services, base bid $1,800,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on August 7, 2023, Vote 5-0.)

  
• 00:36:24

  2023-0717

  Approval to increase BL014-20, provision of heat tracing and insulation of piping on an annual contract (April 22, 2023 through April 21, 2024), with Sinc Electrical Services, increase base bid from $90,000.00 to $175,000.00. (Staff Recommendation: Approval)

  
• 00:37:25

  2023-0713

  Approval/authorization for the Chairwoman to execute a Temporary Encroachment Agreement for Easement with Georgia Power Company, for work associated with the Y-15 Dam Outlet Control Structure Replacement Project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:38:26

  2023-0732

  Approval/authorization for the Chairwoman to execute a Right of Entry Agreement with the University System of Georgia, for work associated with the Y-15 Dam Outlet Control Structure Replacement Project. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:39:10

  2023-0714

  Approval/authorization for the Chairwoman to execute a Memorandum of Understanding (MOU) with Georgia Department of Transportation (GDOT), for water and sewer relocations associated with SR 316/University Parkway at Hi Hope Road Grade Separated Interchange Project, GDOT P.I. 0013893. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:40:15

  Adjournment