BOC Work Session 9.05.23

September 05, 2023 - 10:00 AM

Gwinnett County Commissioners Work Session Tuesday, September 5, 2023 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:22

  Call To Order

  
• 00:02:04

  Approval of Agenda

  
• 00:02:20

  2023-0800

  Award BL024-23, purchase of law enforcement duty gear on an annual contract (September 5, 2023 through September 4, 2024), Departments of Corrections, Police Services and Sheriff, to Body Armor Outlet; Clyde Armory, Inc; Dana Safety Supply, Inc.; Federal Eastern International, LLC; Galls, LLC; GT Distributors, Inc.; Helgen Industries, Inc. dba Desantis Holster and Leather Goods; Lawmen’s & Shooters’ Supply, Inc.; Primary Arms, LLC; Smyrna Police Distributors; and USIQ, Inc., base bid $295,000.00. (Staff Recommendation: Award)

  
• 00:04:03

  2023-0747

  Approval to renew BL010-23, purchase of meat, cheese, fish, and poultry on a six-month contract (September 22, 2023 through March 21, 2024), Departments of Community Services, Corrections, and Sheriff, with Sutherland's Foodservice, Inc., base bid $820,000.00. (Staff Recommendation: Approval)

  
• 00:04:54

  2023-0779

  Approval to renew BL064-22, purchase of paper, plastic and miscellaneous kitchen items on a six-month contract (October 18, 2023 through April 17, 2024), Departments of Community Services, Corrections, Fire and Emergency Services, Police Services, Sheriff, Support Services, Transportation, and Water Resources, with AASDEL Corporation; Diamond Distributors, Inc.; Oliver Packaging & Equipment, Co.; SmithConn Supply, Inc.; and Southeastern Paper Group, LLC, base bid $343,400.00 (negotiated cost savings of approximately $4,810.00). (Staff Recommendation: Approval)

  
• 00:05:56

  2023-0788

  Approval to renew BL078-19, provision of inspection, maintenance, and repair of elevators, escalators, and lifts on an annual contract (October 2, 2023 through October 1, 2024), Departments of Community Services, Fire and Emergency Services, Police Services, Sheriff, Support Services, and Water Resources, with Oracle Elevator Holdco, Inc. dba Premier Elevator, base bid $164,566.00. (Staff Recommendation: Approval)

  
• 00:06:50

  2023-0785

  Approval to renew RP033-22, provision of interpreter services for the Gwinnett Judicial Circuit on an annual contract (January 1, 2024 through December 31, 2024), with Latin American Translators Network (LATN), Inc., base amount $416,200.00. (Staff Recommendation: Approval)

  
• 00:07:53

  2023-0786

  Approval to renew RP008-20, provision of misdemeanor probation services for the Superior Court of Gwinnett County on an annual contract (January 1, 2024 through December 31, 2024), with Professional Probation Services, Inc., base amount $145,000.00. This contract is funded by a Gwinnett County Court imposed fee to be paid by probationers. (Staff Recommendation: Approval)

  
• 00:08:54

  2023-0787

  Approval to renew BL058-21, provision of scanning and indexing historical court documents on an annual contract (October 6, 2023 through October 5, 2024), with MEI Mail Services, Inc., base bid $643,153.61. (Staff Recommendation: Approval)

  
• 00:09:42

  2023-0777

  Approval/authorization of the July 31, 2023 Monthly Financial Report and ratification of all budget amendments.

  
• 00:11:30

  2023-0803

  Approval/authorization for the Chairwoman to execute a letter to the Georgia Department of Audits & Accounts appealing the results of the Sales Ratio Study dated August 9, 2023 and to appoint the Board of Assessors as the County’s representative for this matter. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) (Board of Assessors Approved on August 16, 2023, Vote 5-0.)

  
• 00:12:50

  2023-0756

  Approval to renew RP033-21, provision of emergency medical patient billing services on an annual contract (January 1, 2024 through December 31, 2024), with Digitech Computer, LLC, base amount $729,500.00. (Staff Recommendation: Approval)

  
• 00:15:13

  2023-0755

  Award OS037-23 purchase of Proofpoint products and services on an annual contract (October 1, 2023 through September 30, 2024), to Carahsoft Technology Corporation, using a competitively procured State of Georgia contract, base amount $327,641.77. (Staff Recommendation: Award)

  
• 00:16:14

  2023-0760

  Award OS033-23, purchase of ePermit Hub Digital Plan Room software on an annual contract (November 22, 2023 through November 21, 2024), to PermitRocket Software, LLC, base amount $134,568.18. (Staff Recommendation: Award)

  
• 00:16:52

  2023-0801

  Award BL071-23, provision of Nutanix hardware, software, support and maintenance on an annual contract (September 6, 2023 through September 5, 2024), to ProSys Information Systems, Inc., base bid $530,836.00. (Staff Recommendation: Award)

  
• 00:17:34

  2023-0815

  Award OS039-23, provision of maintenance and support for the Public Safety Solution on an annual contract (February 18, 2023 through February 17, 2024), to TriTech Software Systems, a CentralSquare Company, base amount $385,284.75. (Staff Recommendation: Award)

  
• 00:18:17

  2023-0720

  Approval to renew OS054-20, provision of maintenance and support for the data encryption solution on an annual contract (September 24, 2023 through June 30, 2024), with Dell Marketing L.P., using a competitively procured State of Georgia contract, base amount $100,000.53. (Staff Recommendation: Approval)

  
• 00:19:05

  2023-0754

  Approval to renew OS025-16, FileNet support and maintenance on an annual contract (October 1, 2023 through September 30, 2024), with IBM Corporation, using a competitively procured State of Georgia contract, base amount $169,993.04. (Staff Recommendation: Approval)

  
• 00:19:48

  2023-0783

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Lilburn for the Bryson Park/Hood Road realignment at Lawrenceville Highway. Approval for the Chairwoman to execute any and all related documents. Subject to approval as to form by the Law Department.

  
• 00:21:36

  2023-0774

  Award BL084-23, Fire Station No. 1 HVAC replacement project, to John F. Pennebaker Company, Inc., amount not to exceed $538,625.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:37

  2023-0775

  Award BL095-23, Gwinnett County public library restroom modifications project, to K-Team Engineering & Construction, Inc., amount not to exceed $447,509.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:23:23

  2023-0794

  Award BL101-23, Grayson Library roof replacement project, to CGS, LLC, amount not to exceed $270,329.21. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:24:07

  2023-0748

  Approval to renew BL088-19, purchase of various automobiles, vans, trucks and accessories on an annual contract (November 6, 2023 through November 5, 2024), with Akins Ford, LLC; RHCB, LLC dba Rick Hendrick Chevrolet of Buford; and Wade Ford, Inc., base bid $2,357,000.00. (Staff Recommendation: Approval)

  
• 00:25:09

  2023-0792

  Award BL094-23, Indian Shoals Road (Jones Phillips Road to Bold Springs Road) Archer Cluster Middle School roadway improvement project, to Ohmshiv Construction, LLC, amount not to exceed $7,598,144.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 82% by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:26:20

  2023-0793

  Award BL093-23, Peachtree Industrial Boulevard at Suwanee Dam Road roadway improvement project, to Backbone Infrastructure, LLC, amount not to exceed $2,708,596.02. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:27:17

  2023-0784

  Approval/authorization of Change Order No. 3 to BL011-19, Dacula Road at SR 8/Winder Highway, with G.P.’s Enterprises, Inc., increasing the contract by $111,950.00. The contract amount is adjusted from $9,617,650.00 to $9,729,600.00. Subject to approval as to form by the Law Department. This change order is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:28:18

  2023-0736

  Approval of incorporation of Hudson Drive into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:07

  2023-0762

  Approval of incorporation of Lake Carlton Road (Old Loganville Road to west of Weeping Willow Lane) into the Gwinnett County Speed Hump Program. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

   

  
• 00:29:54

  2023-0778

  Approval for a determination by the Board of Commissioners that special conditions exist within the area of Danbury Lane, as to the health, safety and welfare of the persons or properties within said area, that may justify the creation of a Special Assessment District to provide speed humps. Approval for direction to the Department of Transportation to prepare a recommendation and proceed with a public hearing for the incorporation of Danbury Lane into the Gwinnett County Speed Hump Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:31:03

  2023-0780

  Approval for a determination by the Board of Commissioners that special conditions exist within the area of Danbury Drive/Jennings Way, as to the health, safety and welfare of the persons or properties within said area, that may justify the creation of a Special Assessment District to provide speed humps. Approval for direction to the Department of Transportation to prepare a recommendation and proceed with a public hearing for the incorporation of Danbury Drive/Jennings Way into the Gwinnett County Speed Hump Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:32:09

  2023-0781

  Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement between the City of Grayson and Gwinnett County regarding the Gwinnett County Speed Hump Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:02

  2023-0802

  Approval/authorization for the Chairwoman to execute an Amended and Restated Intergovernmental Agreement with Metropolitan Atlanta Rapid Transit Authority (MARTA) regarding a reciprocal transfer and coordination agreement. There is no additional cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:33:50

  2023-0744

  Award RP003-23, engineering design and support during preconstruction and construction of the F. Wayne Hill Water Resources Center biosolids dryer project, to Jacobs Engineering Group, Inc., amount not to exceed $11,275,604.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 97.3% by the American Rescue Plan Act. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on August 7, 2023, Vote 5-0.)

  
• 00:35:04

  2023-0704

  Approval to renew BL065-21, provision of pressure washing services on an annual contract (September 16, 2023 through September 15, 2024), with Jetstar Group, LLC, base bid $150,000.00. (Staff Recommendation: Approval)

  
• 00:35:43

  2023-0715

  Approval to increase BL025-23, purchase of magnesium chloride solution on a six-month contract (June 4, 2023 through December 3, 2023), with Premier Magnesia, LLC, increase base bid from $90,000.00 to $300,000.00 and ratification of $103,998.75. (Staff Recommendation: Approval)

  
• 00:36:33

  2023-0743

  Approval to renew BL060-21, bypass pumping services on an annual contract (September 20, 2023 through September 19, 2024), with Xylem Dewatering Solutions, Inc., base bid $1,000,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved August 7, 2023, Vote 5-0.)

  
• 00:37:22

  Adjournment