BOC Work Session April 17, 2012

April 17, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, April 17, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:42

  Call To Order

  
• 00:01:48

  2012-0277

  Approval of appointment to the Housing Authority. Term expires April 21, 2017. Chairman's Appointment - Incumbent Abby Wilkerson

  
• 00:02:12

  2012-0347

  Approval of appointments to the Region 3 MH/DD/AD Board. Community Services Recommendations - Dianah S. Gerone and Sharon Capers. Term expires July 31, 2014. Incumbent - Vacant Positions

  
• 00:02:45

  2012-0316

  Award BL026-12, video surveillance repair and installation services on an annual contract (April 18, 2012 through April 17, 2013), Department of Community Services and Department of Support Services, to overall low bidder, GC&E Systems Group, Inc., base amount $240,000.00. This project is funded 56% by the 2009 SPLOST Program, 24% by the Administrative Support Fund, 15% by the 2005 SPLOST Program, and 5% by other funds. (Staff Recommendation: Award)

  
• 00:03:28

  2012-0322

  Approval to renew BL052-10, purchase of safety shoes on an annual contract (July 21, 2012 through July 20, 2013), Department of Community Services, Department of Support Services, Department of Water Resources, Department of Transportation, and Department of Planning and Development, to the low bidder, Vulcan Safety Shoes Service, Inc., base bid $102,429.00. This contract is funded 57.29% by the Water and Sewer Operating Fund, 13.26% by the General Fund, 16.11% by the Recreation Fund, 8.98% by the Administration Support Fund, and 4.36% by the Stormwater Operating Fund. (Staff Recommendation: Approval)

  
• 00:04:12

  2012-0289

  Award BL020-12, poured in place concrete & associated miscellaneous site work on an annual contract (April 18, 2012 through April 17, 2013), Department of Community Services, to low bidder, DAF Concrete, Inc., base bid $215,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 73% by the Capital Project Fund, 23% by the 2005 SPLOST Program and 4% by the Recreation Fund. (Staff Recommendation: Award)

  
• 00:04:48

  2012-0293

  Approval to renew BL039-11, purchase and installation of sod, sprigs and specialty sod projects on an annual contract (April 20, 2012 through April 19, 2013), Department of Community Services, to low bidders as follows: Kirkpatrick's Turf & Landscape Management and Tifton Turf Farms, Inc., base amount $190,000.00. This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:05:24

  2012-0273

  Approval/authorization for the Chairman to sign Agreement for Commercial or Industrial Underground Electric Service, Agreements for Electric Service, and Right of Way Easement with Walton Electric Membership Corporation for providing power services to the new Harbins Park Multi-Purpose Field Complex. Subject to approval by the Law Department. No costs for construction. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:06:10

  2012-0274

  Approval/authorization for Chairman to sign change order no. 1 with CRS Building Corporation, reducing the Bryson Park project by $2,094.66 and amending the contract from $8,485,174.00 to $8,483,079.34, subject to approval by the Law Department. This project is funded 72% by the 2005 SPLOST program and 28% by the 2009 SPLOST program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:06:50

  2012-0330

  Approval to amend contract amount for RP027-09, commercial/industrial property assessment and administration programs on a multi-year contract, section A only (January 01, 2010 through December 31, 2014), Department of Financial Services, with Tyler Technologies, Inc., base amount from $3,192,225.00 to $5,592,225.00. (Staff Recommendation: Approval)

  
• 00:09:23

  2012-0331

  Approval/authorization to adopt amendments to the Investment Policy as recommended by the Investment Committee. Authorization for the Chairman to execute the updated Investment Policy subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:58

  2012-0317

  Award RP031-11, purchase of squad support vehicles on an annual contract (April 18, 2012 through April 17, 2013), Department of Fire and Emergency Services, to the highest scoring firm, Southeastern Specialty Vehicles, base amount $445,343.00 (negotiated cost savings of approximately $1,339.00). This project is funded 89% by the 2009 SPLOST Program and 11% by the 2005 SPLOST Program. (Staff Recommendation: Award)

  
• 00:12:54

  2012-0253

  Approval to declare as surplus/salvage and unserviceable the bunker gear purchased from 2004 through a portion of 2009 to be disposed of in accordance with Gwinnett County Code of Ordinances. The means of disposal could include, but is not limited to, Internet Auction, Public Auction, 3rd Party Auction Company, Sealed Bid, and other Governmental Entities. (Staff Recommendation: Approval)

  
• 00:15:26

  2012-0315

  Approval/authorization to accept a donation of 25 Model Pi9000 dual sensor smoke alarms from Friends of Gwinnett County Senior Services valued in the amount of $500.00. (Staff Recommendation: Approval)

  
• 00:16:26

  2012-0321

  Award OS096, systems, applications, and products (SAP) equipment on a 48 & 60 month lease, Department of Information Technology Services, with IBM Corporation, Lessor IBM Credit LLC, The initial term of this lease shall be July 01, 2012 through June 30, 2013, base amount $1,184,868.00. This lease shall terminate absolutely and without further obligation on the part of the County on June 30, 2016 for the equipment at the Gwinnett County Justice and Administration (GJAC) Building on a 48-month lease and on June 30, 2017 for the equipment at the Police Annex Facility on a 60-month lease, total base amount $5,084,652.00. Contracts to follow award. This project is funded by the Administrative Support Fund. (Staff Recommendation: Award)

  
• 00:17:20

  2012-0336

  Award BL017-12, purchase of semi-ruggedized and fullyruggedized notebook computers on an annual contract (April 18, 2012 through April 17, 2013), Department of Information Technology Services, to low responsive bidder, CDW Government LLC, base amount $2,600,000.00. This project is funded by the 2009 SPLOST Fund. (Staff Recommendation: Award)

  
• 00:18:43

  2012-0313

  Approval to renew RP003-11, maintenance of computers, printers, scanners and peripheral devices on an annual contract (June 22, 2012 through June 21, 2013), Department of Information Technology Services, with PC Specialists, Inc., dba Technology Integration Group (TIG), base amount $129,000.00. This project is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:19:30

  2012-0333

  Approval/authorization for Project SR 20/Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, Project No. F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the list of properties set forth on Exhibit "A", attached hereto. This Project is funded in the 2005 SPLOST Grant Fund via the Georgia Department of Transportation.District 4/Heard (Staff Recommendation: Approval)

  
• 00:20:25

  2012-0292

  Approval/authorization of ABO2012-00001 to amend the Gwinnett County Alcoholic Beverage Ordinance sections 6-11 and 6-236 to establish fees for Sunday Sales. Authorization for the Chairman to execute the resolution subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:15

  2012-0290

  Approval/authorization to execute updated Signature Cards for Police bank accounts at Wells Fargo. (Staff Recommendation: Approval)

  
• 00:21:41

  2012-0278

  Approval to declare as surplus/salvage the attached list of equipment and vehicles to be disposed of in accordance with Gwinnett County Code of Ordinances. The means of disposal could include but is not limited to Internet Auction, Public Auction, 3rd Party Auction Company and Sealed Bid. (Staff Recommendation: Approval)

  
• 00:22:32

  2012-0262

  Approval/authorization for Chairman to execute an Intergovernmental Maintenance and Repair Agreement between Gwinnett County and the City of Auburn. This agreement will allow Gwinnett County to charge the City of Auburn for maintenance and repair of their vehicles and equipment that are owned, leased or rented. Subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:23:34

  2012-0280

  Approval/authorization for Chairman to execute any and all documents necessary to purchase a permanent easement and a temporary easement related to Dacula Park, Tax Parcel 5302A050, to allow for the construction of a gravity sewer line as part of the project to phase out the Dacula High School Pump Station. Documents to follow. Subject to approval by the Law Department. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:24:40

  2012-0338

  Approval/authorization for the Chairman to execute an amendment to a Lease Agreement with Xcell Towers, LLC, establishing an effective date of October 1, 2012. Contract to follow. Subject to approval by Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:25:01

  2012-0341

  Approval/authorization for the Chairman to execute any and all documents necessary to grant the City of Lawrenceville temporary construction easements, permanent water line easements, and a fee simple area on two Gwinnett County owned parcels. Subject to approval by the Law Department. Contracts to follow approval. District 4/Heard (Staff Recommendation: Approval)

  
• 00:26:06

  2012-0319

  Approval to renew BL003-11, provide merchant services for a credit card convenience fee program on an annual contract, (June 12, 2012 through June 11, 2013), Department of Tax Commissioner, to low bidder Value Payment Systems, LLC, base bid $212,000.00 (no cost to the County). (Staff Recommendation: Approval)

  
• 00:26:44

  2012-0291

  Award BL028-12, Grayson New Hope Road at Chandler Road intersection improvement, project number M0664 and New Hope Road North (Archer High School to Tribble Walk Drive) pedestrian safety project, project number F0850, Department of Transportation, to low bidder, ISC, Inc., amount not to exceed $769,361.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 3/Beaudreau (Staff Recommendation: Award)

  
• 00:27:48

  2012-0318

  Award BL023-12, automated traffic management systems/intelligent transportation systems (ATMS/ITS) S.R. 124 (U.S. 78 to DeKalb County Line) installation project, project number M068508, Department of Transportation, to low responsive bidder, Midasco, LLC, amount not to exceed $677,377.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 3/Beaudreau (Staff Recommendation: Award)

  
• 00:28:58

  2012-0298

  Approval to apply for and accept a Federal Transit Administration (FTA) Section 5307 formula grant in a total amount not to exceed $12,000,000.00 and to negotiate an Agreement with GDOT for State FY2013 Transit Assistance funding. The FTA funds are $9,600,000.00 (80%) and matched with $1,128,000.00 (9.4%) from the Georgia Department of Transportation Transit Assistance funds and $1,272,000.00 (10.6%) in local funds. Approval for Chairman or designee to execute any and all related documents, subject to approval by the Law Department. Approval to increase the estimated obligation level of the Georgia Regional Transportation Authority funded portion of the transit operating budget from $11,167,655.00 to $15,313,343.00. No new County funds are required. (Staff Recommendation: Approval)

  
• 00:30:59

  2012-0294

  Approval/authorization for Chairman to execute a supplemental agreement no. 1-final with Simpson Trucking & Grading, Inc. for New Hope Road at Luke Edwards Road project, M-0577 and New Hope Road at Bowman Road drainage project, M-0600-02, total reduction $79,917.78, total increase $2,756.00, revised contract amount $782,737.22. Subject to approval by the Law Department. The New Hope Road and Luke Edwards Road project is funded by the 2005 SPLOST Program. The New Hope Road at Bowman Road project is funded by the 2009 SPLOST Program. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:32:06

  2012-0295

  Approval/authorization for Chairman to execute supplemental agreement no. 1 with Gwinnett Place Community Improvement District for Pleasant Hill Road at I-85 Interchange Modification project, F-0781, M-0674, F-0829 and F-0791, total revenue $1,209,375.34. Approval for Chairman to execute any and all related documents. Subject to approval by Law Department. District 1/Lasseter (Staff Recommendation: Approval)

  
• 00:32:55

  2012-0340

  Approval/authorization for the Chairman to execute change order no. 4 with Skanska Infrastructure Development, Inc. to extend the time for the public private partnership to pre-develop the Ronald Reagan Pkwy Extension, no additional cost associated. Contract to follow. Subject to approval by Law Department. Districts 1/Lasseter and 2/Howard (Staff Recommendation: Approval)

  
• 00:34:04

  2012-0297

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,175,448.54. These projects are funded 64% by the 2009 SPLOST Program, 29% by the 2005 SPLOST Program and 7% by the Gwinnett Place Community Improvement District. (Staff Recommendation: Approval)

  
• 00:34:40

  2012-0310

  Award BL019-12, pump station electrical grounding repair on an annual contract (April 18, 2012 through April 17, 2013), Department of Water Resources, to low bidder, Excel Electric Technologies, Inc., base amount $929,470.00. This contract is funded by the Water and Sewer Renewal and Extension Fund. (Staff Recommendation: Award)

  
• 00:35:14

  2012-0312

  Approval to renew BL041-09, purchase of magnesium hydroxide slurry (MgO) on an annual contract (April 21, 2012 through April 20, 2013), Department of Water Resources, with the low bidder, Premier Chemicals, LLC, base bid $1,711,400.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:36:00

  2012-0325

  Approval/authorization for the Chairman to execute change order no. 2-final to the contract with John D. Stephens, Inc., reducing the amount by $4,569.00 for work associated with the Fox Hill Petition Sewer and East Jones Bridge Road Water Main Replacement project. The contract amount is adjusted from $1,689,488.60 to $1,684,919.60. This project is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:36:50

  2012-0326

  Approval/authorization for the Chairman to execute supplemental agreement no. 1 to the One-Time Construction Manager at Risk Contract with Pizzagalli Construction Company reducing the amount by $5,000,000.00 for work associated with the Yellow River WRF Improvements project. The agreement price is adjusted from $250,000,000.00 to $245,000,000.00. This project is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:37:58

  2012-0327

  Approval/authorization for the Chairman to execute change order no. 2 to the contract with PC Construction Company for work associated with the Crooked Creek Water Reclamation Facility Improvements project in the amount of $369,357.22, and extend contract completion time by 28 days. The contract amount is adjusted from $21,587,877.95 to $21,957,235.17. The contract is funded by the Water and Sewer Renewal and Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:39:13

  2012-0328

  Approval/authorization for the Chairman to execute change order no. 2-final to the contract with Allsouth Constructors, Inc. reducing the amount by $54,915.74 and extending contract completion time by 165 calendar days for work associated with the Beaver Ruin Pump Station Upgrade-Phase 2. The contract amount is adjusted from $2,932,250.92 to $2,877,335.18. This project is funded by the Water and Sewer Renewal and Extension Fund. District 1/Lasseter (Staff Recommendation: Approval)

  
• 00:40:14

  2012-0329

  Approval/authorization for the Chairman to execute change order no. 1 to the contract with Heavy Constructors, Inc., in the amount of $153,728.00 for work associated with the F. Wayne Hill Water Resources Center Thickener Rehab project. The contract amount is adjusted from $8,869,357.00 to $9,023,085.00. This project is funded by the Water and Sewer Renewal and Extension Fund. District: 1/Lasseter (Staff Recommendation: Approval)

  
• 00:41:40

  Adjournment