BOC Work Session March 20, 2012

March 20, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 20, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:07:36

  Call To Order

  
• 00:08:46

  2012-0264

  Approval to accept the resignation of Terry Britt from the Gwinnett County Airport Privatization Citizen Review Committee. District 1/Lasseter

  
• 00:09:04

  2012-0265

  Approval to fill the unexpired term of Terry Britt from the Gwinnett County Airport Privatization Citizen Review Committee. District 1/Lasseter

  
• 00:09:21

  2012-0266

  Approval to accept the resignation of Jeff Timler from the Gwinnett County Airport Privatization Citizen Review Committee. District 3/Beaudreau

  
• 00:09:38

  2012-0267

  Approval to fill the unexpired term of Jeff Timler from the Gwinnett County Airport Privatization Citizen Review Committee. District 3/Beaudreau

  
• 00:09:54

  2012-0268

  Approval to appoint a member to the Gwinnett Place Community Improvement District Board. Member serves at the pleasure of the Board.

  
• 00:10:27

  2012-0214

  Award BL024-12, purchase of law enforcement uniforms on an annual contract, (March 21, 2012 through March 20, 2013), Department of Police Services, Department of Corrections, and Sheriff's Department, to low bidders, Command Uniforms, Red the Uniform Tailor, Inc., Uniform Sales of America, Inc., and Keeprs, per attached recommendation letters, base bid $193,744.62. (Staff Recommendation: Award)

  
• 00:11:10

  2012-0226

  Award OS094, purchase of can liners on an annual contract utilizing the State of Georgia contract, (March 21, 2012 through December 31, 2012), Department of Community Services, Department of Fire and Emergency Services, Sheriff's Department, Department of Support Services, and Department of Water Resources, to Dade Paper, base amount $159,000.00 (this represents a 10.25% decrease over the previous contract). This contract is funded 32.08% by the General Fund, 54.09% by the Recreation Fund, 11.95% by the Administration Support Fund and 1.88% by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:11:47

  2012-0229

  Award BL010-12, purchase of groceries on an annual contract, (March 21, 2012 through March 20, 2013), Department of Corrections, Department of Community Services, and Sheriff's Department, to low responsive bidders as follows, Good Source Solutions, Majestic Intl. Spice Corp., S&S Institutional Foods dba Samples Institutional Foods, Southeastern Paper Group, Sutherlands Foodservice, Inc., Sysco Atlanta, US Foods, and Wholesale Liquidations, LLC per attached recommendation letters, base bid $2,171,569.80 (this represents a 5.36% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:12:45

  2012-0216

  Approval to renew BL026-10, provision of swimming pool maintenance and repair on an annual contract, (April 06, 2012 through April 05, 2013), Department of Community Services, to the low bidder, Poolside, Inc., base bid $494,000.00 (negotiated cost savings of approximately $10,200.00). This project is funded 65% by the Capital Project Fund, 22% by the 2005 SPLOST Program, and 13% by the Recreation Fund. (Staff Recommendation: Approval)

  
• 00:13:39

  2012-0233

  Approval to declare as surplus two (2) sets of bleachers from Lions Club Park and transfer ownership to the Gwinnett County Board of Education as requested by Gwinnett County Public Schools. Commission District 2/Howard (Staff Recommendation: Approval)

  
• 00:14:33

  2012-0235

  Approval to accept a donation from the Dacula Athletic Association for the renovation of the baseball infield at field #3 at Dacula Park. The association will complete and pay for the project. Commission District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:15:12

  2012-0114

  Approval/authorization to adopt a resolution to amend Code of Ordinances of Gwinnett County, Chapter 78, Parks & Recreation by repealing Chapter 78 in its entirety and replacing it with a new Chapter 78. (Staff Recommendation: Approval)

  
• 00:16:13

  2012-0263

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and the Mountain View Athletic Association, Inc. for the purpose of the installation and maintenance of a new scoreboard at Rabbit Hill Park football field at no cost to the County. District 4/Heard (Staff Recommendation: Approval)

  
• 00:17:50

  2012-0208

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) amended Action Plans for FY2005-12. The amendments will reallocate $282,243.68 within the FY2005-10 grant programs; and allocate $2,997,565 in supplemental funding received from HUD for the FY2011-12 awards, as described on the attached budget sheet. These grant programs are 100% funded by HUD. Approval and Authorization to implement the programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant document subject to approval of the Law Department.

  
• 00:19:16

  2012-0211

  Approval to renew, BL107-10, purchase of medical supplies on an annual contract, (March 16, 2012 through March 15, 2013), Department of Fire and Emergency Services, to low bidders, Alliance Medical Inc., dba All Med, Bound Tree Medical, LLC, Ever Ready First Aid & Medical, Henry Schein Matrix Medical, Kentron Health Care, Inc., Midwest Medical Supply Co., LLC, Moore Medical, LLC, Prime Source Services, LLC, QuadMed, Inc., Southeastern Emergency Equipment, and Trimedco, Inc., per attached recommendation letter, base bid $385,000.00. (Staff Recommendation: Approval)

  
• 00:20:12

  2012-0151

  Approval/authorization to amend the Code of Ordinances of Gwinnett County to repeal Chapter 46 - Fire Prevention and Protection in its entirety and replace it with a new Chapter 46 - Fire Prevention and Protection. (Staff Recommendation: Approval)

  
• 00:21:40

  2012-0213

  Approval/authorization for the Department of Fire and Emergency Services to participate in the Georgia Firefighters Burn Foundation "Give Burns the Boot" campaign. The dates the program will be held are May 5, 12, and 19, 2012. Again this year, the Burn Foundation will rebate a 10% credit to participating departments to be used for fire safety and education materials. Finally, and most importantly, the funds collected benefit our citizens, firefighters and their families who have been touched by the tragedy of severe burns. Our Department collected over $51,000.00 last year for the Burn Foundation. (Staff Recommendation: Approval)

  
• 00:22:48

  2012-0228

  Award RP040-11, desktop computer hardware leasing for the Department of Information Technology Services on a lease agreement, (March 31, 2012 through March 30, 2013), Department of Information Technology Services, to the highest scoring firm, Dell Marketing L.P., base amount $250,197.60 (negotiated cost savings of approximately $118,292.00 over the term of the lease). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:23:31

  2012-0234

  Award OS095, purchase of SAP Business Objects upgrade, Department of Information Technology Services, with SAP Public Services, Inc., amount not to exceed $160,382.00. This Business Objects upgrade will provide reporting and analysis tools to the existing system. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Projects Fund. (Staff Recommendation: Award)

  
• 00:24:23

  2012-0206

  Approval/authorization for Project SR 20 Bridge Replacement over the Chattahoochee River, project number F-0019-02 for Declaration of Taking procedures for condemnation proceedings regarding the property of Thomas B. Garner, Jr., a/k/a Thomas Bagby Garner, Jr., and Bank of America, N.A., as successor by merger to BAC Home Loan Servicing, LP f/k/a Countrywide Home Loan Servicing, LP, located in Land Lot 346 of the 7th District of Gwinnett County, Georgia, consisting of 0.106 acres of required right of way, 0.475 acres of permanent construction easement, and 0.474 acres of permanent drainage easement, Parcels 10/11, Zoning RA-200, Amount $50,775.00. This Project is funded by Georgia Department of Transportation. District 4/Heard

  
• 00:25:49

  2012-0207

  Approval/authorization for Project SR 20, Cumming Highway, East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Charles David Sudderth and James Daniel Sudderth, located in Land Lot 307 of the 7th District of Gwinnett County, Georgia, consisting of 0.327 acres of required right of way and 0.288 acres of 24-month temporary demolition easement, Parcel 105, Zoning BG, Amount $415,004.00.This Project is funded by Georgia Department of Transportation. District 4/Heard

  
• 00:26:50

  2012-0209

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of J.W. Truck Sales, Inc., Columbus Bank and Trust Company, as successor by merger to AFB&T, FIFA Styled Hartramph Outdoor LLLP and McCurdy Outdoor LLLP, located in Land Lot 292 of the 7th District of Gwinnett County, Georgia, consisting of 0.243 acres of required right of way, 0.059 acres of permanent easement for construction and maintenance of wall, and 0.054 acres of 72-month temporary driveway easement, Parcel 158, Zoning BG, Amount $232,155.00. This Project is funded by Georgia Department of Transportation. District 4/Heard

  
• 00:27:56

  2012-0238

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Joyce Higgins Dodd, Jaddie Joseph Dodd a/k/a Jadie Joseph Dodd, Jennifer Joy Dodd Scott a/k/a Jenifer Scott, a/k/a Jennifer Scott Dodd a/k/a Jenifer Scott Dodd, Gwinnett County Probate Court, consisting of 0.012 acres of permanent construction easement, Parcel 167, Tax ID 7-292-204, Zoning BGGeneral Business, Amount $2,550.00. This project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:28:54

  2012-0240

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Mansour Mazraekeshani and JPMorgan Chase Bank, as successor by merger to Washington Mutual Bank, located in Land Lot 339 of the 7th District of Gwinnett County, Georgia, consisting of 0.092 acres of required right of way, 0.110 acres of permanent construction easement, and 0.043 acres of 24-month temporary demolition easement, Parcel 24, Zoning R-100, Amount $42,665.00. This Project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:29:51

  2012-0241

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of SHD Investments, LLC and Richard Steele, Gwinnett County Tax Commissioner, located in Land Lots 305 and 306 of the 7th District of Gwinnett County, Georgia, consisting of 0.079 acres of required right of way, 0.055 acres of permanent construction easement, and 0.035 acres of 72-month temporary driveway easement, Parcel 148, Zoning BG, Amount $29,625.00. This Project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:30:39

  2012-0242

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Donald E. Humphries located in Land Lot 339 of the 7th District, consisting of 0.033 acres of permanent construction easement (slopes), Parcel 23, Tax ID 7-339-017, Zoning R-100, Amount $4,950.00. This project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:31:21

  2012-0243

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of Donald E. Humphries and (tenant) David Treadwell located in Land Lot 339 of the 7th District, consisting of 0.053 acres of permanent construction easement (slopes) and 0.157 acres of temporary demolition easement (24 months), Parcel 23A, Tax ID 7-339-016, Zoning R-100, Amount $74,570.00. This project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:32:03

  2012-0244

  Approval/authorization for Project SR 20, Cumming Highway East of Burnette Trail to Peachtree Industrial Boulevard, project number F-0019-01, for Declaration of Taking procedures for condemnation proceedings regarding the property of 5082 HWY 20, LLC a Georgia limited liability company, located in Land Lot 292 of the 7th District consisting of 0.305 acres of required right of way, 0.123 acres of permanent construction easement (slopes and curb), and 0.016 acres of temporary driveway easement (72 months), Parcel 152, Tax ID 7-292- 184, Zoning BG General Business, Amount $223,560.00. This Project is funded by the Georgia Department of Transportation. District 4/Heard

  
• 00:33:47

  2012-0247

  Approval/authorization to accept a warranty deed from William L. Widmayer and Susan B. Widmayer to Gwinnett County conveying a fee simple interest in property known as 744 Hickory Ridge Road SW, Lilburn, Georgia (Parcel Number 6103-032), subject to review and approval by the Law Department.

  
• 00:34:40

  2012-0217

  Award BL003-12, Gwinnett County public safety communications tower UPS upgrades, Department of Support Services, to the low bidder, DPS-Infrastructure Monitoring Systems, Inc., dba Data Power Source, base bid $234,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2005 SPLOST Program.

  
• 00:35:35

  2012-0212

  Approval to renew RP003-10, provide a turnkey on-site vehicle and equipment maintenance parts operation on an annual contract, (April 01, 2012 through March 31, 2013), Department of Support Services, to Genuine Parts Company, base amount $3,200,000.00. This contract is funded by the Fleet Management Fund. (Staff Recommendation: Approval)

  
• 00:36:18

  2012-0257

  Approval/authorization for the Chairman to execute a Lease Agreement with Xcell Towers, LLC to locate a cell tower and site equipment on a portion of County owned property located at 1900 Five Forks Trickum Road, Lawrenceville, known as Fire Station 9 and to declare the site unserviceable for County purposes. Contract to follow. Subject to approval by Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:37:20

  2012-0210

  Award BL015-12, provide, install, mark, repair, and remove speed humps on an annual contract, (April 22, 2012 through April 21, 2013), Department of Transportation, to low bidder, DAF Concrete, Inc., base bid $98,150.00 (this represents a 15.4% decrease from the previous contract). This contract is funded 55% by the 2009 SPLOST Program and 45% by the Speed Hump Program. (Staff Recommendation: Award)

  
• 00:38:12

  2012-0221

  Award BL009-12, Pleasant Hill Road (Venture Drive to Satellite Boulevard) project number F0609, Satellite Boulevard Streetscape (Gwinnett County Transit Center to Tandy Key) project number F0862, Pleasant Hill Road North Streetscapes (Breckinridge Boulevard to Club Drive) project number F0860 pedestrian improvement projects, Department of Transportation, to low bidder, Johnson Landscapes, Inc., dba Vertical Earth, amount not to exceed $1,189,863.17. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 57% by the Georgia Department of Transportation, 29% by Gwinnett County and 14% by the Gwinnett Place Community Improvement District. District 1/Lasseter (Staff Recommendation: Award)

  
• 00:39:26

  2012-0261

  Award BL031-12, resurfacing of County roads on a term contract, project number M066312, Department of Transportation, to low bidder, E.R. Snell Contractor, Inc., base bid $13,271,456.45. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 54.2% by the 2009 SPLOST Program and 45.8% by Georgia Department of Transportation. (Staff Recommendation: Award)

  
• 00:40:45

  2012-0223

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 1-Final with CMES, Inc. for Bush Road (Lou Ivy Road to Summertree Court) project, F-0808. Total reduction $120,200.30, Revised Contract Amount $424,614.70. Subject to approval by Law Department. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:41:29

  2012-0224

  Approval/authorization for Chairman to execute a Purchase and Sale Agreement with Larry R. Bailey for 0.336, more or less, acres fee simple right of way, 0.088 acres, more or less, permanent construction easement and 235.50 square feet, more or less temporary driveway easement, on the SR 20 (Peachtree Industrial Boulevard to Chattahoochee River), F-0019-01, Parcel 134, total cost $291,000.00. Approval for Chairman to execute any and all related documents. Contract to follow approval. Subject to Approval by Law Department. This purchase is funded by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:42:20

  2012-0225

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 2-Final with E.R. Snell Contractor, Inc. for Pleasant Hill Road (Old Norcross Road to Buford Highway) project, F- 0546 and Old Norcross Road at Shetley Creek project, F-0045. Total Increase $26,363.00, Total Reduction -$823,465.62, Revised Contract Amount $7,990,765.48. Subject to approval by Law Department. The Pleasant Hill Road project, F-0546, is funded 100% by the 2005 SPLOST Program. The Old Norcross Road at Shetley Creek project, F-0045, is funded 100% by the 2009 SPLOST Program. Districts 1/Lasseter and 2/Howard (Staff Recommendation: Approval)

  
• 00:43:24

  2012-0272

  Approval/authorization for the Chairman to execute an Agreement with Bonanza Productions, Inc. for the use and closure of Sugarloaf Parkway between Martins Chapel Road and West Campbell Road from 4:00pm on March 28, 2012 until 8:00am on March 29, 2012, subject to approval by the Law Department. Districts 3/Beaudreau & 4/Heard (Staff Recommendation: Approval)

  
• 00:44:23

  2012-0222

  Award BL016-12, purchase of fire hydrants and fire hydrant repair parts on an annual contract, (March 21, 2012 through March 20, 2013), Department of Water Resources, to low responsive bidders as follows: Consolidated Pipe & Supply Company, Inc., Delta Municipal Supply Company, Inc., Ferguson Enterprises, Inc., H.D. Supply Waterworks, Hydraflo, Inc., Kendall Supply, Inc., Vellano Brothers, Inc., per attached recommendation letter, base bid $203,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:45:08

  2012-0135

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement (IGA) between Gwinnett County, GA and the City of Berkeley Lake in which Gwinnett County shall provide new pipe and appurtenances for the replacement and relocation of the existing water main at an estimated value not to exceed $17,765.00. This agreement is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Approval)

  
• 00:46:17

  2012-0254

  Approval/authorization for the Chairman to execute any and all documents necessary, including a Purchase and Sale Agreement, with the Lilburn Downtown Development Authority to acquire three parcels on Indian Trail Road formerly known as the Jackson Creek Water Reclamation Facility. Subject to approval by the Law Department. Contracts to follow award. District 2/Howard (Staff Recommendation: Approval)

  
• 00:48:18

  2012-0255

  Approval/authorization to accept an award from Georgia Department of Homeland Security (Georgia Emergency Management Agency) for the Hazardous Mitigation Grant Program. The mitigation grant program will provide assistance to acquire interests in eleven residential properties, including the purchase of structures in the floodplain, to demolish and/or remove the structures, and to maintain the use of the property as open space in perpetuity. The total award amount is $2,125,457.00 with a federal share of $1,594,093.00 (75%), a state share of $212,546.00 (10%) and a local share from the property owners of $318,818.00 (15%). Approval/authorization to delegate authority as described in the attached action list subject to legal review. (Staff Recommendation: Approval)

  
• 00:50:33

  Adjournment