BOC Work Session March 06, 2012

March 06, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 6, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:07:07

  Call To Order

  
• 00:07:59

  2012-0219

  Approval to fill the unexpired term of John Heard from the Board of Directors of Gwinnett Convention and Visitors' Bureau, Inc. Term expires December 31, 2013.

  
• 00:08:19

  2012-0220

  Approval of appointment to the Region 3 MH/DD/AD Board. Community Services Recommendation - Jacobina (Jackie) McNair. Term expires July 31, 2013. Incumbent - Vacant Position.

  
• 00:08:42

  2012-0237

  Approval of a Resolution amending the Gwinnett County Animal Task Force Resolution adopted August 23, 2011 and amended December 13, 2011.

  
• 00:09:08

  2012-0139

  Approval/authorization to accept a grant from MARTA for the New Freedom Act program and approval to accept a donation from FRIENDS for Gwinnett County Senior Services. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a transportation assistance service for disabled adults. The grant award is $158,766.00 in federal funds, with a required local match of $98,754.00. The match requirement will be funded through FRIENDS for Gwinnett County Senior Services and program user fees. Approval/Authorization for the Chairman or the Director of Financial Services to execute grant documents and any other necessary documents subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:20

  2012-0180

  Approval/authorization for the Chairman to sign an agreement with Goodwill of North Georgia allowing Gwinnett County to accept participants of Goodwill's Good Transitions program. No cost to the County. (Staff Recommendation: Approval)

  
• 00:10:59

  2012-0189

  Ratification of work task authorizations No. 2011-23 through 2011-29 for Jacobs Project Management Company for program management services in the amount of $421,700.00. This project is funded 91% by the 2009 SPLOST program and 9% by the 2005 SPLOST program. (Staff Recommendation: Approval)

  
• 00:11:30

  2012-0171

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of value in the amount of $200,660.00, a decrease in value of $898,740.00, for a net decrease of $698,080.00 for tax years 2005 thru 2011. (Staff Recommendation: Approval)

  
• 00:12:02

  2012-0230

  Approval/authorization for the Chairman to execute an Agreement to Amend and Restate the Section 457(b) Eligible Deferred Compensation Plan for Governmental Employers with Great-West Retirement Services. Recent law changes for the Pension Protection Act, the Heroes Earnings Assistance and Relief Tax Act, and the Workers, Retiree and Employer Recovery Act requires this action. The Retirement Plans Management Committee (RPMC) approved this item at its meeting on February 23, 2012.

  
• 00:12:49

  2012-0231

  Approval/authorization for the Chairman to execute an Amendment to the Great-West Model 457(b) Plan Document for Governmental Employers allowing the addition of Roth contributions to our 457(b) Deferred Compensation Plan effective April 1, 2012. The Retirement Plans Management Committee (RPMC) approved this item at its meeting on February 23, 2012.

  
• 00:13:40

  2012-0164

  Award BL108-11, purchase handheld devices, all-in-one electronic citation devices, printers and all accessories used for issuing electronic citations on an annual contract, (March 07, 2012 through March 06, 2013), Department of Information Technology Services, to low bidders CDW Government, LLC and Upstate Wholesale Supply, dba Brite Computers, base amount $831,408.00. This project is funded by the 2009 SPLOST Fund. (Staff Recommendation: Award)

  
• 00:14:28

  2012-0093

  Approval to renew OS040, Syscon jail management system software maintenance on an annual contract, (May 01, 2012 through April 30, 2013), Department of Information Technology Services, with Syscon Justice Systems, Ltd., amount not to exceed $174,968.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administration Support Fund. (Staff Recommendation: Approval)

  
• 00:15:09

  2012-0159

  Award BL136-11, sale of seized firearms, Department of Police Services, to the highest bidder, Dana Safety Supply, total revenue $5,117.50. (Staff Recommendation: Award)

  
• 00:15:48

  2012-0176

  Approval/authorization for the Chairman or her designee to execute the Statewide Mutual Aid and Assistance Agreement and any other necessary documents between Gwinnett County and the Georgia Emergency Management Agency-Homeland Security. The Statewide Mutual Aid and Assistance Agreement provides for mutual assistance between participating parties in managing any emergency or disaster that is duly declared by the governing authority of any political subdivision. Subject to approval by the Law Department.

  
• 00:16:27

  2012-0162

  Award RP001-12, landscaping maintenance services at various Gwinnett County facilities on an annual contract, (March 07, 2012 through March 06, 2013), Department of Support Services, to the highest scoring firm, Ed Castro Landscape, Inc., amount not to exceed $193,740.00. (Staff Recommendation: Award)

  
• 00:17:19

  2012-0170

  Approval to exercise the third of fourteen lease options for the premises located at Market Place Shopping Center, 6135 Peachtree Parkway, Space 201B, Norcross, Georgia, for the Peachtree Corners Tag Office. Term of renewal to be April 1, 2012 to March 31, 2013 in the amount of $52,440.00 plus contractual fees. Subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:19:37

  2012-0169

  Approval/authorization for the Chairman to execute a Lease Agreement with Davis Broadcasting of Atlanta, LLC to co-locate on a County owned tower and locate site equipment on a portion of County owned property located at 3800 Tuggle Road, Buford known as Tuggle Road Tower. Subject to approval by Law Department. Contracts to follow approval. District 4/Heard (Staff Recommendation: Approval)

  
• 00:20:16

  2012-0160

  Award BL006-12, Johnson Road (Riverside Elementary School to Suwanee Dam Road) pedestrian safety project, project number F0794, Department of Transportation, to low bidder, Tri Scapes, Inc., amount not to exceed $219,457.35. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 4/Heard. (Staff Recommendation: Award)

  
• 00:21:12

  2012-0161

  Award BL005-12, Old Norcross Tucker Road (South Norcross Road to County line) pedestrian safety project, project number F0804 and Old Norcross Tucker Road (South Norcross Tucker Road to DeKalb County line) road safety and alignment projects, project number M0700, Department of Transportation, to low bidder, CMES, Inc., amount not to exceed $1,690,687.75. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 2/Howard. (Staff Recommendation: Award)

  
• 00:22:07

  2012-0163

  Award BL014-12, purchase of hot asphaltic patch mix on an annual contract, (March 06, 2012 through March 05, 2013), Department of Transportation, to low bidders, C.W. Matthews Contracting Co., Inc., E.R. Snell Contractor, Inc., and Metro Materials, Inc., total base bid $295,000.00. (Staff Recommendation: Award)

  
• 00:23:28

  2012-0172

  Award BL012-12, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract, (March 17, 2012 through March 16, 2013), Department of Transportation, to overall low bidder, Georgia Green Landscaping, base bid $235,119.04. (Staff Recommendation: Award)

  
• 00:24:21

  2012-0165

  Approval to renew BL013-10, (section C only) mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract, (March 17, 2012 through March 16, 2013), Department of Transportation, with Pebblestone Landscape Group, Inc., base bid $19,710.00 (negotiated cost savings of approximately $394.20). (Staff Recommendation: Approval)

  
• 00:25:03

  2012-0166

  Approval/authorization for Chairman to execute a Transportation Enhancement Memorandum of Understanding with Georgia Department of Transportation Satellite Boulevard (Pleasant Hill Road to Gwinnett County Transit Transfer Center) Transportation Enhancement project, project number to be determined, GADOT P.I. No. 0010662. Total revenue $450,000.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This project is funded 80% by the Georgia Department of Transportation and 20% by the Gwinnett Place Community Improvement District. District 1/Lasseter (Staff Recommendation: Approval)

  
• 00:26:01

  2012-0167

  Approval/authorization for Chairman to execute the Transportation Enhancement Memorandum of Understanding with Gwinnett Place Community Improvement District for the Satellite Boulevard (Pleasant Hill Road to Gwinnett County Transit Transfer Center) Transportation Enhancement project, project number to be determined, GADOT P.I. No. 0010662. No cost associated. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Lasseter (Staff Recommendation: Approval)

  
• 00:26:50

  2012-0202

  Approval/authorization for Chairman to execute a contract with the Georgia Department of Transportation (GADOT) for Sugarloaf Parkway Extension, Phase I, Section 3B (West Campbell Road to SR 316), C38846-12-000-00, PCN S013331-PR, F-0270-01. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Total obligations $2,499,999.94. This contract provides $2,499,999.94 in funding by GADOT for the construction of this section of the project. The construction of this section of the project is funded 83% by the 2009 SPLOST Program and 17% by GADOT. District 3/Beaudreau (Staff Recommendation: Approval)

  
• 00:28:05

  2012-0156

  Award BL139-11, pump station generators project-phase one, Department of Water Resources, to low bidder, Lanier Contracting Company, amount not to exceed $418,939.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the Water & Sewer Renewal & Extension Fund. District 1/Lasseter, District 3/Beaudreau and District 4/Heard (Staff Recommendation: Award)

  
• 00:28:54

  2012-0157

  Approval to renew BL005-10, provide calcium nitrate, related equipment, and maintenance on an annual contract, (March 03, 2012 through March 02, 2013), Department of Water Resources, to low bidder, Siemens Water Technologies Corp., base bid $967,500.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:29:32

  2012-0158

  Approval to renew BL032-10, sanitary sewer easement maintenance program on an annual contract, (May 19, 2012 through May 18, 2013), Department of Water Resources, to the low bidder, The Dickerson Group, Inc., base bid $1,500,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:30:04

  Adjournment