BOC Work Session January 03, 2012

January 03, 2012 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, January 3, 2012 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:44

  Call To Order

  
• 00:03:39

  2012-0007

  Approval/authorization of a Resolution creating the Gwinnett County Policy Advisory Committee for the I-85 Alternative Analysis Study. (Staff Recommendation: Approval)

  
• 00:04:31

  2012-0039

  Approval of appointment to the Gwinnett County Policy Advisory Committee for the I-85 Alternatives Analysis Study. Chairman's Appointment

  
• 00:04:48

  2012-0040

  Approval of appointment to the Gwinnett County Policy Advisory Committee for the I-85 Alternatives Analysis Study. District 1/Lasseter Appointment

  
• 00:05:01

  2012-0041

  Approval of appointment to the Gwinnett County Policy Advisory Committee for the I-85 Alternatives Analysis Study. District 2/Howard Appointment

  
• 00:05:11

  2012-0042

  Approval of appointment to the Gwinnett County Policy Advisory Committee for the I-85 Alternatives Analysis Study. District 3/Beaudreau Appointment

  
• 00:05:34

  2012-0043

  Approval of appointment to the Gwinnett County Policy Advisory Committee for the I-85 Alternatives Analysis Study. District 4/Heard Appointment

  
• 00:05:53

  2012-0045

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2012. Chairman's Appointment

  
• 00:06:04

  2012-0046

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2012. District 1/Lasseter

  
• 00:06:11

  2012-0047

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2012. District 2/Howard

  
• 00:06:30

  2012-0048

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2012. District 3/Beaudreau

  
• 00:06:48

  2012-0049

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2012. District 4/Heard

  
• 00:07:08

  2012-0050

  Approval of appointment of Vice Chairman for the Board of Commissioners for 2012.

  
• 00:07:43

  2012-0005

  Award BL125-11, on-call electrical repair, maintenance, and installation services on an annual contract, (January 04, 2012 through January 03, 2013), Department of Community Services, Department of Fire & Emergency Services, Sheriff's Department and Department of Support Services, to low bidders, LMI Systems, Inc. and Cleveland Electric Company, base bid $200,507.50 (this represents a .01% decrease over the previous contract). This contract is funded 34% by the General Fund, 25% by the 2009 SPLOST Program, 24% by the Administration Support Fund, 10% by the Recreation Fund, 5% by the Fleet Management Fund and 2% by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:08:28

  2012-0011

  Award BL120-11, construction and repairs of natural surface trails, multi-use trails and greenway trails on an annual contract, (January 04, 2012 through January 03, 2013), Department of Community Services, to low bidder, Steele & Associates, Inc., base bid $160,000.00 (this represents a 3.5% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 97% by the 2005 SPLOST Program and 3% by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:09:06

  2012-0027

  Award RP034-11, provision of inmate coinless phone equipment at the Gwinnett County Comprehensive Correctional Complex on an annual contract, (January 12, 2012 through January 11, 2013), Department of Corrections, to the highest scoring firm Global Tel Link, Inc., estimated revenue $110,340.00 (this represents a 9.5% increase in commission rate over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:09:52

  2012-0036

  Approval of the November 30, 2011 financial status report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:11:09

  2012-0059

  Approval to increase the Fiscal Year 2011 Group Self Insurance Fund budget by $1.8 million to recognize and appropriate employee contributions for the self-insured dental program. (Staff Recommendation: Approval)

  
• 00:12:14

  2012-0026

  Approval and adoption of the fiscal year 2012 Operating, Capital and Grant budgets, and preliminary approval of the 2013 - 2017 Capital Improvement Plan. (Staff Recommendation: Approval)

  
• 00:15:13

  2012-0025

  Award RP041-11, printing and mailing of various tax forms on an annual contract, (January 03, 2012 through January 02, 2013), Department of Financial Services, to highest scoring firm, Manatron, Inc., base amount $181,429.25 (negotiated cost savings of approximately $2,743.25). (Staff Recommendation: Award)

  
• 00:15:51

  2012-0028

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in value of $13 million for tax years 2005 thru 2011 (Staff Recommendation: Approval)

  
• 00:16:57

  2012-0004

  Approval/authorization of an Intergovernmental Agreement with The Development Authority of Gwinnett County in the amount of $350,000.00 for the purpose of economic development and job creation through enhancing, updating and modernizing the County's water and sewer infrastructure. This request is funded by the Water & Sewer Renewal & Extension fund. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:41

  2012-0006

  Award BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various County buildings on an annual contract, (January 04, 2012 through January 03, 2013), Department of Support Services, to low responsive bidders, Entec Systems, Inc., Century Fire Protection, LLC, and Major & Associates dba Canna Communications, per attached recommendation letter, base bid $113,020.20 (this represents a 15% decrease over the previous contract). This contract is funded 57% by the Administration Support Fund, 33% by the General Fund, 6% by the Recreation Fund, 2% by the Fleet Management Fund, 1% by the Water & Sewer Operating Fund, and 1% from the Airport Operating Fund. (Staff Recommendation: Award)

  
• 00:18:46

  2012-0008

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1 with Gwinnett Place Community Improvement District for Pleasant Hill Road at Venture Drive, M-0676, total cost $50,000.00. Subject to approval by Law Department. This project is funded by the 2009 SPLOST Program. District 1/Lasseter (Staff Recommendation: Approval)

  
• 00:19:25

  2012-0051

  Approval/authorization for the Chairman to execute a Sub- Grant Agreement with MARTA for software changes and upgrades to the MARTA Breeze Smartcard Fare Collection System for the Transit fare increase implementation on January 30, 2012. No cost associated to the County. Subject to approval by Law Department. All Commission Districts (Staff Recommendation: Approval)

  
• 00:22:44

  2012-0010

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,468,300.81. These projects are funded by the 2005 and 2009 SPLOST Programs. All Commission Districts (Staff Recommendation: Approval)

  
• 00:23:35

  2012-0020

  Award OS093, rebuild of two ozone generators, Department of Water Resources, to Ozonia North America, LLC, amount not to exceed $168,991.88. This project is funded by the Water & Sewer Renewal & Extension Fund. District 1/Lasseter (Staff Recommendation: Award)

  
• 00:24:24

  Adjournment