BOC Work Session 4.16.14

April 16, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Wednesday, April 16, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:54

  Call To Order

  
• 00:02:00

  Approval of Agenda

  
• 00:02:53

  2014-0313

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement and any and all documents necessary for the City of Buford to provide sewer service to parcels 1-004-028, 1-004-029, and 1-004-878 in Gwinnett County, subject to review and approval by the Law Department.

  
• 00:03:51

  2014-0262

  Approval to renew BL021-12, purchase of fertilizer, herbicides, and insecticides on an annual contract (May 04, 2014 through May 03, 2015), Department of Community Services and Department of Transportation, with Ewing Irrigation & Industrial, Howard Fertilizer & Chemical Company, and Pennington Seed, Inc., base bid $131,500.00. This contract is funded 95% by the Recreation Fund and 5% by the General Fund. (Staff Recommendation: Approval)

  
• 00:04:46

  2014-0252

  Award BL010-14, purchase and installation of sod, sprigs and specialty sod projects on an annual contract (April 20, 2014 through April 19, 2015), to overall low bidder, Smith Sod Contracting, base bid $120,000.00. This represents a 9.4% decrease over the previous contract. This contract is funded by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:05:39

  2014-0282

  Award BL019-14, provision of aquatic dehumidification systems maintenance and repair on an annual contract, (April 16, 2014 through April 15, 2015), to sole bidder, Bardi Heating & Air, Inc., base bid $200,000.00 (negotiated cost savings of approximately $9,798.00). This contract is funded 87% by the Recreation Fund and 13% by the Capital Project Fund. (Staff Recommendation: Award)

  
• 00:06:37

  2014-0314

  Approval to accept a grant from the National Recreation and Park Association in the amount of $26,200.00 and in-kind training materials valued at $10,000.00. The grant funds will be used to implement the nutrition education program and support out-of-school time programming. Approval/Authorization for the Chairman or the Director of Financial Services to execute grant documents and any other necessary documents subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:28

  2014-0259

  Approval/authorization to amend the 2014 Special Purpose Local Option Sales Tax fund budget for Public Safety by department and project category not otherwise already allocated for specific purposes; allocation of Tier I Transportation funds by project category based upon the recommendations of the Citizens Project Selection Committee; allocation of Recreational Facilities and Equipment funds by project category based upon the recommendations of the Recreation Authority; allocation of Senior Service Facilities and Equipment; and allocation of Library Relocation, Existing Facility Renovation and Related Equipment.

  
• 00:11:44

  2014-0305

  Approval/authorization to execute updated Certificates of Incumbencies, Resolutions, Signature Cards and Deposit Authorization Agreements for Banks, Brokers, and the State of Georgia Office of Treasury and Fiscal Services. (Staff Recommendation: Approval)

  
• 00:12:29

  2014-0310

  Approval/authorization to accept $2,524.51 additional emergency shelter grant funding from the U.S. Department of Housing and Urban Development to be used within the scope of the approved Action Plans and Consolidated Plan 2010-2014 and award to Rainbow Village, Inc. Authorization for the Chairman or designee to sign all necessary grant documents and to implement as specified on the attached action list subject to Law Department approval.

  
• 00:13:45

  2014-0263

  Approval/request to increase RP035-10, purchase of Type 1-Ad, Class 1 Ambulances on an annual contract (June 07, 2013 through June 06, 2014), with Life Line Emergency Vehicles, base amount from $1,626,635.92 to $3,253,271.84. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval/request)

  
• 00:14:51

  2014-0276

  Award OS131, Microsoft Enterprise agreement on an annual contract utilizing the State of Georgia contract, (May 01, 2014 through April 30, 2015), to the low bidder, SHI International Corp., amount not to exceed $773,286.63. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contract to follow award. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Award)

  
• 00:16:31

  2014-0255

  Approval to renew OS049, Oracle software licenses and support on an annual contract (May 31, 2014 through May 30, 2015), with Oracle Corporation, $272,178.70. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:17:29

  2014-0275

  Approval of OS039, Microsoft Enterprise true-up licenses, with Dell Marketing, L.P., base amount $95,795.00. This contract is funded 78% by the Information Tech Capital Fund and 22% by various other funds. (Staff Recommendation: Approval)

  
• 00:18:17

  2014-0327

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Agreement between Gwinnett Clean & Beautiful Services, Inc. and Gwinnett County for the administration of the Adopt-A-Stream Program and the Storm Drainage Stenciling Program, and to administer educational programs to assist with water stewardship incentives, subject to review and approval by the Law Department.

  
• 00:19:48

  2014-0264

  Award OS130, purchase and installation of a 600 ton centrifugal chiller, to Trane Building Services, utilizing The Cooperative Purchasing Network contract, a competitively procured agreement, base amount $255,739.00. Authorization to deem existing chiller surplus and dispose of per the Purchasing Ordinance. Replacement meets the standards as specified in the County's Facility Construction Standards. This project is funded by the Capital Project Fund. Terms and conditions subject to approval of the Law Department. (Staff Recommendation: Award)

  
• 00:20:45

  2014-0284

  Approval to accept revenue from the District Attorney's Federal Asset Forfeiture Fund in the amount of $47,998.77 to reimburse the Capital Projects Fund for costs associated with the build-out of the District Attorney's office space on the first floor, west side of GJAC. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:22:06

  2014-0296

  Award BL021-14, Crooked Creek Road (Peachtree Elementary School), project number F-0772-01 and Crooked Creek queuing lane (Peachtree Elementary School), project number F-0740-05 pedestrian safety improvements project to low bidder, Gregory Bridge Company, amount not to exceed $260,028.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:23:16

  2014-0070

  Approval/authorization for the Chairman to execute a Contract for Maintenance of Highways and Local State Route Acceptance Resolution with the Georgia Department of Transportation for right of way activities for the proposed new road from Hewatt Road to Britt Drive and a portion of Westside Court, no cost associated. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:24:11

  2014-0295

  Approval/authorization for Chairman to execute a Resolution to apply for and accept, if awarded, a Georgia Department of Transportation GATEway Grant on behalf of the Gwinnett Convention and Visitors Bureau/Gwinnett Center for roadside enhancement and beautification projects along State Routes. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. There are no County funds associated. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:25:12

  2014-0246

  Approval to renew BL012-13, purchase of water meters on an annual contract (April 03, 2014 through April 02, 2015) with Badger Meter, Inc., Mueller Systems, LLC, and Neptune Technology Group, Inc., per attached recommendation letter, base bid $1,100,000.00. This contract is funded 68% by the Water & Sewer Renewal & Extension Fund and 32% by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:26:09

  2014-0287

  Approval to extend BL041-09, purchase of magnesium hydroxide (MgO) slurry on an annual contract, (April 21, 2014 through May 20, 2014), with Premier Magnesia, LLC, base bid $122,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approve)

  
• 00:27:47

  2014-0244

  Approval/authorization for the Chairman to execute a Memorandum of Understanding (MOU) with the Georgia Department of Transportation (GDOT) for utility relocations associated with the SR 316 at Walther Boulevard Grade Separation Design-Build project. Gwinnett County Department of Water Resources does not incur a cost for utility adjustments associated with GDOT project PI0010425. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:28:43

  2014-0245

  Approval/authorization for the Chairman to approve Supplemental Agreement No. 3-Final to the One Time Consultant Contract for Engineering Design and Engineering Support during construction with Jordan, Jones and Goulding, Inc., for work associated with the Yellow River WRF Improvements project, reducing the contract amount by $49,318.49. The contract is adjusted from $23,000,000.00 to $22,950,681.51 subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:29:35

  Adjournment