BOC Work Session 5.06.14

May 06, 2014 - 12:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, May 6, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:09

  Call To Order

  
• 00:02:50

  Approval of Agenda

  
• 00:03:44

  2014-0344

  Approval of appointment to the Georgia BioScience Joint Development Authority. Term Expires May 19, 2018.

  
• 00:04:08

  2014-0389

  Approval of appointment of William J. Linkous as County Attorney and authorization for Chairman to execute employment agreement with him, subject to legal review.

  
• 00:04:38

  2014-0279

  Approval to renew BL013-12, janitorial supplies on an annual contract (May 15, 2014 through May 14, 2015), Department of Community Services, Department of Corrections, Department of Support Services, Department of Police Services, Sheriff's Department, Department of Fire and Emergency Services, and Department of Water Resources, with Acuity Specialty Products, Inc., d/b/a Zep Sales and Service, Gainesville Janitor Supply, Inc., Georgia Correctional Industries, Interline Brands, Inc., d/b/a AMSAN, Kaco Supply Company, Pyramid School Products, Reliable Paper, Inc. and Southeastern Paper Group, base bid $155,000.00 (negotiated cost savings of approximately $4,303.11). This contract is funded 34% by the Fire/EMS Fund, 20% by the Recreation Fund and 46% by other various funds. (Staff Recommendation: Approval)

  
• 00:06:02

  2014-0334

  Approval to renew BL020-13, purchase of public safety uniforms on an annual contract (May 10, 2014 through May 09, 2015), Department of Corrections, Department of Fire and Emergency Services, Department of Police Services and Sheriff's Department, to Koppel Advertising, NAFECO, Red the Uniform Tailor, Inc., T&T Uniforms South, Inc. and Uniform Sales of America, Inc., base amount $405,947.70 (cost savings of approximately $3,378.68). This contract is funded 46% by the Fire/EMS Fund, 38% by the Police Fund and 16% by the General Fund. (Staff Recommendation: Approval)

  
• 00:06:56

  2014-0254

  Approval of Change Order No. 1 to extend RP013-09, residential real property asset management on an annual contract for the County’s Neighborhood Stabilization Program (NSP) (July 13, 2014 through December 31, 2014), with DMD Engineering & Construction, Inc., Gwinnett Window & Door, Inc., and The Macallan Group, LLC, base amount $930,000.00. Base amount includes acquisition, rehabilitation and sale of properties. Authorization for Chairman to execute change orders subject to approval by the Law Department. Change orders to follow award. This contract is funded by the Neighborhood Stabilization Program (NSP). (Staff Recommendation: Approval)

  
• 00:08:06

  2014-0302

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $4,440.00, a decrease in assessed value of $655,520.00, for a net decrease of $651,080.00 for tax years 2006 thru 2013. (Staff Recommendation: Approval)

  
• 00:09:08

  2014-0331

  Approval to renew BL071-11, provision of armored carrier services on an annual contract (August 28, 2014 through August 27, 2015), with Dunbar Armored, Inc., base bid $101,836.76. This contract is funded 38% by the General Fund, 37% by the Recreation Fund, and 25% by various other funds. (Staff Recommendation: Approval)

  
• 00:09:57

  2014-0343

  Approval of the March 31, 2014 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:11:30

  2014-0309

  Approval/authorization to accept a $15,000.00 grant from the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS). These funds will be utilized to purchase replacement equipment for the Georgia Search and Rescue (GSAR) truck. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approval)

  
• 00:12:18

  2014-0330

  Approval/authorization to accept a donation of 20 software licenses, valued at $7,531.22, from Gwinnett Medical Center Foundation for the Physio-Controls LIFENET software to be installed on Fire & Emergency Services response units. (Staff Recommendation: Approval)

  
• 00:13:04

  2014-0338

  Approval of Change Order No. 1 to extend OS126, phone system assessment and upgrade for Cisco voice over internet protocol (VOIP) phone system (May 6, 2014 through October 31, 2014), with Prosys Information Systems, Inc. Authorization for Chairman to execute contract documents subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:14:05

  2014-0328

  Approval/authorization for the Chairman to execute any and all documents necessary for Gwinnett County to approve an expansion of the boundaries of the Gwinnett Village Community Improvement District by twenty-nine parcels, subject to review and approval by the Law Department.

  
• 00:15:29

  2014-0348

  Approval/authorization for the Chairman to execute any and all documents necessary for Gwinnett County to approve an expansion of the boundaries of the Gwinnett Place Community Improvement District by ten parcels, subject to review and approval by the Law Department.

  
• 00:16:08

  2014-0360

  Approval/authorization of the 2014 Participation Agreement with Partnership Gwinnett PFE, Inc. for the Partnership Gwinnett 2.0 Initiative and authorization for the Chairman to execute any and all documents necessary to enter into the 2014 Participation Agreement subject to approval of the Law Department.

  
• 00:17:27

  2014-0311

  Approval to accept donations of $4,638.29 made to Gwinnett Animal Welfare and Enforcement Shelter from September to December 2013. (Staff Recommendation: Approval)

  
• 00:18:16

  2014-0312

  Approval to accept and appropriate year-to-date donations of $1,514.66 made to Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approval)

  
• 00:18:39

  2014-0320

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $6,000.00. These funds were awarded to the Gwinnett County Police Departments Hazardous Devices Unit (HDU) and will be used to purchase supplies and equipment for the HDU K-9. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:19:30

  2014-0321

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $59,000.00. These funds were awarded to the Gwinnett County Police Department Hazardous Devices Unit (HDU-CBRNE) and will be used to purchase explosive detection equipment. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:20:27

  2014-0369

  Approval/authorization to retire from service, Gwinnett County Police K-9 Cody. Approval/authorization for K-9 Cody to be permanently retired to his police handler, Cpl. J. C. Bailey for the remainder of his life. (Staff Recommendation: Approve)

  
• 00:21:23

  2014-0363

  Award RP004-14, transportation consultant demand professional services on an annual contract (July 01, 2014 through June 30, 2015), to the highest scoring firms (per attachment A), base amount $6,000,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 75% by the 2014 SPLOST Program and 25% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:22:59

  2014-0322

  Approval to incorporate The Moorings, Unit 3 into the Gwinnett County Street Lighting Program, F-0790-05. The estimated upfront capital installation cost for the street lights is $3,093.83 and the estimated annual revenue and operating costs are $1,199.00. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:23:58

  2014-0323

  Approval to incorporate Luxomni Place into the Gwinnett County Street Lighting Program, F-0790-06. The estimated upfront capital installation cost for the street lights is $16,232.07 and the estimated annual revenue and operating costs are $2,457.50. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:49

  2014-0324

  Approval/authorization to apply for and accept, if awarded, a Federal Transit Administration Section 5307 Formula Grant for the purchase of replacement CNG Local Buses, construction of sidewalks and Federal assistance for operating expenses, in an amount not to exceed $14,807,128.75. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. FTA will provide $11,845,703, 80%. The required twenty percent matching funds will be provided 16.1% by the Transit Capital Fund, 2.2% by the Transit General Operating Fund and 1.7% by the Georgia Department of Transportation Transit Assistance Grant. (Staff Recommendation: Approval)

  
• 00:26:45

  2014-0326

  Approval/authorization for Chairman to execute a Real Property Agreement with the Georgia Department of Transportation for a Transportation Enhancement project for the Southeastern Railway Museum Phase III, G-0051, P.I. No. 0010663. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. There are no County funds associated. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:27:42

  2014-0339

  Approval/authorization for Chairman to execute an Intergovernmental Agreement to Provide Road Resurfacing for the City of Peachtree Corners on City streets. The City will be responsible for and will reimburse the County for all expenses, including completion of all resurfacing work, inspection and administrative work. The estimated cost of $1,500,000.00 will be funded by the City at no additional cost to the County. District 2/Howard (Staff Recommendation: Approval)

  
• 00:28:44

  2014-0325

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,263,935.68. These projects are funded by 93.6% by the 2009 SPLOST Program and 6.4% by the 2005 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:29:38

  2014-0315

  Award OS132, maintenance agreement for the control system at the Yellow River Water Reclamation Facility on a multi-year contract, to Invensys Systems, Inc. The initial term of this contract shall be May 06, 2014 through December 31, 2014, base amount $51,340.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for three additional twelve-month terms, for a total lifetime contract term of four years, total base amount $291,958.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:31:03

  2014-0318

  Award BL011-14, purchase of magnesium hydroxide slurry (MgOH) on an annual contract (May 21, 2014 through May 20, 2015), to sole responsive bidder, Premier Magnesia, LLC, base bid $1,720,000.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:32:46

  2014-0329

  Award OS133, service agreement for Supervisory Control and Data Acquisition (SCADA) programming, design, and integration services on an annual contract (May 06, 2014 through May 05, 2015), to Transdyn, Inc., base amount $750,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 87% by Water & Sewer Renewal & Extension Fund and 13% by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:33:43

  2014-0316

  Approval to renew BL048-12, purchase of liquid oxygen and liquid nitrogen on an annual contract (July 20, 2014 through July 19, 2015), with Airgas USA LLC, base bid $279,196.71 (negotiated cost savings of approximately $5,000.00). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:34:47

  2014-0308

  Approval/authorization for the Chairman to execute Change Order No. 1-Final to the Sandalwood Circle Gravity Sewer Renewal project with Site Engineering, Inc., reducing the contract amount by $118,369.60. The contract amount is adjusted from $365,140.00 to $246,770.40, subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:35:43

  Adjournment