BOC Work Session 5.20.14

May 20, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, May 20, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:11

  Call To Order

  
• 00:00:59

  Approval of Agenda

  
• 00:02:04

  2014-0376

  Award BL030-14, purchase of crushed stone on an annual contract (June 3, 2014 through June 2, 2015), Department of Community Services, Department of Transportation, and the Department of Water Resources, to the low bidders as follows: Hanson Aggregates, Inc.; Martin Marietta Materials, Inc.; and Vulcan Materials Company; per the attached recommendation letters, base bid $380,000.00.  This contract is funded 60% by the Water & Sewer Operating Fund and 40% by various other funds.  (Staff Recommendation: Approval)

  
• 00:03:02

  2014-0333

  Approval/authorization to accept, if awarded, grant funds for the Drug Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $278,659.52 with a match up to the amount of $30,962.17.  This funding will be used for training, curriculum, treatment and drug testing supplies if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 90% funded through CJCC with a 10% county match. (Staff Recommendation: Approval)

  
• 00:05:24

  2014-0335

  0335 Approval/authorization to accept, if awarded, grant funds for the DUI Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $218,220.98 with a match up to the amount of $24,246.78.  This funding will be used for supplies, treatment curriculum, treatment services, and drug testing supplies, and a contract case manager to assist with participant in-take and participant supervision if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 90% funded through CJCC with a 10% county match. (Staff Recommendation: Approval)

  
• 00:06:24

  2014-0336

  Approval/authorization to accept, if awarded, grant funds for the Mental Health Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $180,349.51 with a match up to the amount of $20,038.83.  This funding will be used for treatment, a full time case manager, drug testing supplies, and training if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 90% funded through CJCC with a 10% county match. (Staff Recommendation: Approval)

  
• 00:07:16

  2014-0374

  Award RP001-14, demand professional services for parks and recreation on an annual contract, to the highest scoring firms, Foresite Group, Inc., McFarland-Dyer & Associates, Inc., Pond & Company, Stevens & Wilkinson GA, Inc., Tunnell-Spangler & Associates dba TSW, and Wolverton and Associates, Inc., base amount $1,100,000.00 (negotiated cost savings of approximately $31,173.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 50% by the 2009 SPLOST Fund and 50% by the 2014 SPLOST Fund.  (Staff Recommendation: Award)

  
• 00:08:31

  2014-0377

  Award RP005-14, Rock Springs Park, phase 2 construction document development, to McFarland-Dyer & Associates, Inc., amount not to exceed $242,000.00 (negotiated cost savings of approximately $2,264.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:09:18

  2014-0372

  Approval to renew BL022-12, commercial waste and recovered materials hauling on an annual contract (June 06, 2014 through June 05, 2015), with Advanced Disposal Services Atlanta, LLC, base bid $135,500.00 (negotiated cost savings of approximately $2,767.00). (Staff Recommendation: Approval)

  
• 00:09:57

  2014-0388

  Approval/authorization of Change Order No. 1 to contract BL030-13 Construction of Ivy Creek Greenway Phase 1, Section 3 with Astra Group, Inc., increasing the amount by $105,029.73.  The contract amount is adjusted from $2,165,000.00 to $2,270,029.73.  This project is funded by the 2009 SPLOST Program.  District 1/Brooks (Staff Recommendation: Approval)

  
• 00:10:50

  2014-0367

  Approval/authorization to accept a $20,000.00 grant from the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS).  These funds will be utilized to acquire and/or sustain equipment for the Hazardous Materials (HazMat) program.  Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department.  The grant is 100% funded through GEMA with no matching requirements.  (Staff Recommendation: Approval)

  
• 00:12:05

  2014-0391

  Approval/authorization to accept, if awarded, grant funds for the Juvenile Accountability Court from the Criminal Justice Coordinating Council (CJCC) up to the amount of $68,749.00 with a match up to the amount of $7,639.00.  The grant will be used to fund a program coordinator, a surveillance officer, and purchase drug testing kits for the Juvenile Drug Court Program if fully funded.  Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department.  The grant is 90% funded through CJCC with a 10% county match. (Staff Recommendation: Approval)

  
• 00:13:22

  2014-0368

  Award BL032-14, Gwinnett County Justice and Administration Center HVAC Update Project - Phase 2, to low bidder, Capital City Mechanical Services, Inc., amount not to exceed $225,000.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:15:01

  2014-0371

  Award BL024-14, purchase of police pursuit motorcycles, to low bidder, CWE Enterprises, Inc. dba Hellbender Harley Davidson, base bid $163,856.00. This procurement is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:15:55

  2014-0378

  Approval of the negotiated settlement of the condemnation action regarding Gladston Sudderth, CAFN 12-A-04814-3 on the SR 20, Peachtree Industrial Boulevard - Burnette Trail widening project, F-0019-01, Parcel 33, total cost $562,500.00, including funds already paid into the registry of the court. This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:17:12

  2014-0379

  0379 Approval of the negotiated settlement of the condemnation action regarding Oceain L. Wallis, CAFN 12-A-04722-10 on the SR 20, Peachtree Industrial Boulevard - Burnette Trail, widening project, F-0019-01, Parcel 138, total cost $625,000.00, including funds already paid into the registry of the court. This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:17:55

  2014-0380

  Approval of the mediated settlement of the condemnation action regarding Jackie D. Kinlaw, CAFN 12-A-07893-9 on the SR 20, Peachtree Industrial Boulevard - Burnette Trail, widening project, F-0019-01, Parcel 160, total cost $815,000.00, including funds already paid into the registry of the court. This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:18:37

  2014-0381

  Approval/authorization for Chairman to execute the Real Property Agreement with the Georgia Department of Transportation for the Buford Highway, Langford Road to Simpson Circle, project, F-0803-02, GADOT Project No. 0010664. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks & District 2/Howard (Staff Recommendation: Approval)

  
• 00:19:25

  2014-0382

  0382 Approval/authorization for Chairman to execute the Project Framework Agreement and the forthcoming Right of Way Agreement with the Georgia Department of Transportation for the Buford Highway, South Berkeley Lake Road to North Berkeley Lake Road, project, F-0803-03, GADOT Project No. 0012641. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Total obligations $363,000.00. This item is funded 77% by the Georgia Department of Transportation and 23% by the 2009 SPLOST Program. District 1/Brooks & District 2/Howard (Staff Recommendation: Approval)

  
• 00:20:50

  2014-0383

  Approval/authorization for Chairman to execute the Project Framework Agreement with the Georgia Department of Transportation for the Western Gwinnett Bikeway extension project on Peachtree Industrial Boulevard, from approximately 2,400 feet west of Rogers Bridge Road to McGinnis Ferry Road, O-0154-01, GADOT Project No. 0012883. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. Total obligations $1,125,000.00. This item is funded 80% by the Georgia Department of Transportation and 20% by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:24

  2014-0385

  0385 Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with G.P.s Enterprises, Inc. on the Rock Springs Road, north of Winslow Ridge Drive, project, M-0556-01 and F-0841-26, total increase $29,993.78, total reduction $145,736.24, revised contract amount $661,965.10. This is the final change order for this contract. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded 88.6% by the 2005 SPLOST Program and 11.4% by the Water and Sewer R&E fund. District 4/Heard (Staff Recommendation: Approval)

  
• 00:24:40

  2014-0362

  Award BL017-14, North Chattahoochee Interceptor Pumping Station Electrical Rehabilitation Project, to low bidder, Heavy Constructors, Inc., amount not to exceed $1,124,450.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:25:37

  2014-0365

  Award BL022-14, Suwanee Creek Pump Station Modifications, to low bidder, Lanier Contracting Company, amount not to exceed $1,136,548.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:26:25

  2014-0375

  Approval to renew BL034-13, purchase of water meter repair parts, fittings and meter boxes on an annual contract (June 05, 2014 through June 04, 2015), Department of Water Resources, to low bidders per the attached recommendation letter, base amount $505,000.00 (negotiated cost savings of approximately $54,995.67). This project is funded 75% by the Water & Sewer Renewal & Extension Fund and 25% by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:27:23

  Adjournment