BOC Work Session 6.03.14

June 03, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 3, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:06

  Call To Order

  
• 00:01:06

  Approval of Agenda

  
• 00:02:19

  2014-0404

  Approval to renew BL046-12, purchase of milk, milk products and frozen snacks on an annual contract (June 16, 2014 through June 15, 2015), Department of Community Services, Department of Corrections, and the Sheriff’s Department, to Borden Dairy Company of Kentucky, LLC d/b/a FlavORich Dairies, LLC, base bid $252,100.00. (Staff Recommendation: Approval)

  
• 00:03:52

  2014-0317

  Approval for the Chairman to accept from the Gwinnett Parks Foundation a donation in the amount of $25,000 to Gwinnett County to help fund construction of a playground at Little Mulberry Park during Phase III development of the park. The Gwinnett Parks Foundation hosted several events at the park over the past few years to raise funds for the playground, including One UnbeLEAFable Day and a 5K Race, with proceeds benefiting the playground. They would like to commemorate the playground with a sponsorship marker titled the Karina Miller UnbeLEAFable Playground in honor of Mrs. Miller, whose love for the preservation of the natural habitat inspired the Karina Miller Nature Preserve currently at the park. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:05:06

  2014-0397

  Approval to extend BL061-11, landscape maintenance on an annual contract (July 01, 2014 through September 30, 2014), with North Georgia Landscaping & Erosion Control Group, LLC, base bid $38,502.00. (Staff Recommendation: Approval)

  
• 00:05:50

  2014-0396

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement by and between Gwinnett County, Georgia and The Conservation Fund to acquire 140.39 acres of land (tax parcel 6011-002) in the amount of $100,000.00 for open space and a passive park, and authorization to execute all necessary documents to complete closing. This purchase will be funded from the 2009 SPLOST Program. Subject to approval by the Law Department. District 3/Hunter. (Staff Recommendation: Approval)

  
• 00:07:35

  2014-0411

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $97,000.00, a decrease in assessed value of $737,080.00, for a net decrease of $640,080.00 for tax years 2006 thru 2013. (Staff Recommendation: Approval )

  
• 00:08:38

  2014-0414

  Approval of the April 30, 2014 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:10:59

  2014-0415

  Approval/authorization to accept grant funds in the amount of $45,000.00 from the Georgia Department of Human Services (GADHS) on behalf of the Gwinnett Coalition. The Family Connection Grant award is designated for a children's community based initiative. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval by the Law Department. This grant is 100% funded through GADHS with no match required.

  
• 00:12:29

  2014-0393

  Award BL012-14, purchase of body armor, to low and low responsive bidders, Optics Planet, Inc., Federal Eastern International, Inc., Law Enforcement Supply, and Operational Wear Armor, LLC, per the attached recommendation letter, base amount $344,714.50. (Staff Recommendation: Award)

  
• 00:13:34

  2014-0399

  Approval to renew RP004-12, provide examination and testing for protective services on an annual contract (June 25, 2014 through June 24, 2015), with Industrial/Organizational Solutions, Inc., dba I/O Solutions, Inc., base amount $148,838.00. (Staff Recommendation: Approval)

  
• 00:14:36

  2014-0401

  Award OS134, Tivoli Storage Manager (TSM) and power system equipment and maintenance lease, (July 01, 2014 through June 30, 2015), with IBM Corporation, Lessor IBM Credit LLC, base amount $697,312.00 (negotiated cost savings of approximately $67,869.12). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:15:55

  2014-0332

  Approval/authorization to renew RP023-12, provision of voice & data network services on an annual contract (August 12, 2014 through August 11, 2015), with AT&T, Inc., base amount $1,800,000.00, and ratification of the original contract term from the start date of June 18, 2013 to August 12, 2013. This contract is funded 43% by the Administrative Support Fund and 57% by various other funds. (Staff Recommendation: Approval/authorization)

  
• 00:16:51

  2014-0417

  Approval to accept grant funds in the amount of $42,055.49 for the continuation of Gwinnett Juvenile Court CASA program. This grant is funded through the Georgia Court Appointed Special Advocates with no match requirement. (Staff Recommendation: Approval)

  
• 00:17:48

  2014-0403

  Approval to renew RP006-10, provision of transit system operation and maintenance on an annual contract (July 01, 2014 through June 30, 2015), with Veolia Transportation Services, Inc., base amount $14,760,302.00 (negotiated cost savings of approximately $220,000.00). This contract is funded 48% by the Local Transit Operating Fund and 52% by various Grant funds. (Staff Recommendation: Approve)

  
• 00:19:23

  2014-0407

  Approval to incorporate Valley Brook, Unit 2 into the Gwinnett County Street Lighting Program, F-0790-07. The estimated upfront capital installation cost for the street lights is $7,950.96 and the estimated annual revenue and operating costs are $1,935.00. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:20:36

  2014-0408

  Approval to incorporate Hidden River, Unit 2 into the Gwinnett County Street Lighting Program, F-0790-08. The estimated upfront capital installation cost for the street lights is $5,275.64 and the estimated annual revenue and operating costs are $1,212.27. Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:21:25

  2014-0390

  Approval/authorization for the Chairman to execute a Quit Claim Deed with Selig Enterprises, Inc. for Jimmy Carter Boulevard and Singleton Road Pedestrian Safety Improvements, M-0671. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. There is no additional cost associated with this item. This project is funded by the 2005 and 2009 SPLOST Programs, the Gwinnett Village Community Improvement District, the State Road and Tollway Authority and the Georgia Department of Transportation. District 2/Howard (Staff Recommendation: Approval)

  
• 00:22:20

  2014-0402

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with G.P.s Enterprises, Inc., on the Fence Road Safety and Alignment project, M-0549, 800 feet east of Wiley Lane, total increase $41,808.73, total reduction $73,395.61, revised contract amount $638,413.12. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This is the final change order for this contract. This contract is funded by the 2005 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:23:40

  2014-0409

  Approval/authorization for the Chairman to execute Change Order No. 4-Final to the F. Wayne Hill Water Resources Center Primary Clarifier Rehab project with Heavy Constructors, Inc., reducing the contract amount by $72,642.50. The contract amount is adjusted from $8,569,513.00 to $8,496,870.50 subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:24:43

  2014-0410

  Approval/authorization for the Chairman to execute Change Order No. 2-Final to the contract with Cleveland Electric Company for work associated with the Water Production Facilities Standby Generator project, reducing the contract amount by $398,516.00 and extending the contract by 36 days. The contract amount is adjusted from $15,730,377.00 to $15,331,861.00 subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:26:01

  Adjournment