BOC Work Session 7.01.14

July 01, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 1, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:15:33

  Call To Order

  
• 00:16:49

  Approval of Agenda

  
• 00:17:26

  2014-0473

  Approval to re-award BL093-13, cutting and removal of trees and limbs and stump grinding on an annual contract (July 02, 2014 through January 07, 2015), Department of Community Services, Department of Support Services, Department of Transportation and Department of Water Resources, to second low bidder, All About Trees, Inc., base bid $104,600.00.

  
• 00:19:08

  2014-0488

  Award BL050-14, purchase only and purchase and installation of sod on a term contract, (July 01, 2014 through March 26, 2015), Section A to low bidders, ACS Landscape Management, Inc. and Kirkpatrick’s Turf and Landscape and Section B to low bidder, Tifton Turf, Inc., base bid $152,000.00. (Staff Recommendation: Award)

  
• 00:20:04

  2014-0511

  Approval of Lease Agreement between Gwinnett County and The Impact! Group, a Georgia non-profit corporation, for the purpose of providing for a housing program for United States military veterans and their families. The Impact! Group is solely responsible for administering the program and for all costs associated with the operation, maintenance, and repair of the five (5) houses located on County park property. (Staff Recommendation: Approval)

  
• 00:21:31

  2014-0505

  Approval/authorization of Change Order No. 2 - Final, BL081-11 Construction of Harbins Community Park Multipurpose Field Complex, with CRS Building Corporation, increasing the amount by $47,653.47 and extending the contract completion time by 303 days. The contract amount is adjusted from $6,297,434.66 to $6,345,088.13. This project is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:22:26

  2014-0507

  Ratification of work task authorizations No. 2011-71 through 2011-76 for Jacobs Project Management Company for program management services in the amount of $315,500.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:23:07

  2014-0519

  Approval/authorization for the Chairman to sign an agreement with the Georgia Department of Corrections for the purpose of housing up to 128 state inmates in the Gwinnett County Comprehensive Correctional Complex from July 1, 2014 to June 30, 2015. This agreement is subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:23:58

  2014-0509

  Approval of the May 31, 2014 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:25:37

  2014-0472

  Approval to renew BL056-13, purchase of fire fighter personal protection equipment on an annual contract (July 20, 2014 through July 19, 2015) with Bennett Fire Products Co., Inc., base bid $57,099.00. (Staff Recommendation: Approval)

  
• 00:26:36

  2014-0474

  Approval to increase BL098-13, purchase of power load cot systems on an annual contract, with Stryker Sales Corporation Medical Division, increase base bid from $143,640.00 to $287,280.00. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:27:42

  2014-0497

  Approval/authorization to accept, if awarded, grant funds awarded by the Criminal Justice Coordinating Council (CJCC) from the Juvenile Justice Incentive Grant up to the amount of $376,493.00 with a chance of additional funds being awarded for expansion up to the amount of $123,444.00. The grant will be used to fund treatment for high risk juvenile offenders. Approval/Authorization for the Chairman or designee to execute grant documents, enter into an agreement with CHRIS Kids to provide services on behalf of Gwinnett County, and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through CJCC with no match requirements. (Staff Recommendation: Approval)

  
• 00:28:44

  2014-0462

  Approval/authorization to accept a grant for the Citizen Corps providing equipment with an estimated value of $50,000.00 for the Office of Emergency Management. This equipment is funded through the Department of Homeland Security (DHS). Approval/Authorization for the Chairman or designee to sign a Memorandum of Understanding (MOU) with Metro Atlanta Urban Area Security Initiative (UASI) for acceptance of the equipment. The MOU is 100% funded through DHS no match requirements. Subject to review by the Law Department

  
• 00:29:34

  2014-0469

  Award BL035-14, Peachtree Corners Library re-roof project, to low bidder, Dusty Greer Roofing, Inc., amount not to exceed $156,850.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization to deem demolished roofing components surplus and dispose of per the Purchasing Ordinance. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:31:49

  2014-0476

  Award BL044-14, purchase of gasoline and diesel fuel on an annual contract, (August 31, 2014 through August 30, 2015), to overall low bidder, Petroleum Traders Corporation as primary supplier, to overall second low bidder, Mansfield Oil Company of Gainesville, Inc. as the secondary supplier, and to overall third low bidder, Boswell Oil Company as the tertiary supplier, base bid $22,000,000.00. (Staff Recommendation: Award)

  
• 00:33:14

  2014-0467

  Approval to renew BL036-12, purchase of public safety and pursuit vehicles on an annual contract (May 03, 2014 through May 02, 2015) with Hardy Chevrolet Buick GMC, base bid $10,841,884.00. (Staff Recommendation: Approval)

  
• 00:34:03

  2014-0501

  Approval/authorization for the Chairman to execute an Access Easement Agreement by and between Gwinnett County, Georgia, and Brian E. Fitzgerald for a purchase price of $12,700.00 to provide Mr. Fitzgerald with vehicular access to George Pierce Park Drive. Subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:35:58

  2014-0456

  Award BL041-14, provide bridge rehabilitation services, to low bidder, Sunbelt Structures, Inc., amount not to exceed $375,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks, District 2/Howard & District 4/Heard (Staff Recommendation: Award)

  
• 00:37:53

  2014-0446

  Approval for Chairman to execute a Force Account Agreement with Georgia Power Company on the SR 120-Duluth Highway at Bunten Road, F-0827-02 and the SR 120-Duluth Highway at Boggs Road, F-0827-03 Roadway Improvement Projects, for a total cost of $207,442.00. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. This agreement is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:38:53

  2014-0479

  Approval to amend the Code of Ordinances of Gwinnett County by deleting the current Chapter 110, Section 36 of Article II, Traffic and Vehicles, in its entirety and replacing with the new Section 110-36. (Staff Recommendation: Approval)

  
• 00:40:11

  2014-0485

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1 with E.R. Snell Contractor, Inc., on the Lilburn Main Street Relocation projects, F-0861 and F-0841-40, and the Lilburn Library Relocation project, F-0762, total increase $27,293.66, revised contract amount $3,534,569.32. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. The construction of this project is funded by the 2005 and the 2009 SPLOST Programs, the Water and Sewer R & E Fund, and the City of Lilburn. District 2/Howard (Staff Recommendation: Approval)

  
• 00:41:33

  2014-0486

  Approval/authorization for the Chairman to execute an Agreement with the Gwinnett Village Community Improvement District (GVCID) for the Norcross to Lilburn Multi Use Trail project, F-1083. The Agreement addresses Preliminary Engineering for Section 2, Willow Trail Parkway to Burns Road. The GVCID will provide $75,000.00 in matching funds to a Federal grant of $300,000.00. Any additional costs necessary to complete the design will be funded from the 2009 SPLOST program. District 1/Brooks & District 2/Howard (Staff Recommendation: Approval)

  
• 00:43:20

  2014-0502

  Approval/authorization for the Chairman to execute a Project Framework Agreement with the Georgia Department of Transportation for the Norcross to Lilburn Multi Use Trail, Section 2 (Willow Trail Parkway to Burns Road) project, F-1083, GaDOT Project No. 0012884. Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. The Gwinnett Village Community Improvement District (GVCID) will provide $75,000.00 in matching funds to a Federal grant of $300,000.00. Any additional costs necessary to complete the design will be funded from the 2009 SPLOST program. This item is funded 20% by the GVCID and 80% by the Georgia Department of Transportation. District 1/Brooks & District 2/Howard (Staff Recommendation: Approval)

  
• 00:44:24

  2014-0441

  Award BL036-14, Wolf Creek pump station rehabilitation project, to low bidder, Heavy Constructors, Inc., amount not to exceed $1,486,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:45:35

  2014-0465

  Award BL028-14, F. Wayne Hill Water Reclamation Facility primary clarifier monorails, to low bidder, Heavy Constructors, Inc., amount not to exceed $161,500.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:46:30

  2014-0466

  Award BL029-14, repair & replacement of water service lines & installation or replacement of new & existing water meters on an annual contract (July 04, 2014 through July 3, 2015), to low bidder, The Dickerson Group, Inc., base bid $1,098,100.00. (Staff Recommendation: Award)

  
• 00:48:53

  2014-0477

  Award BL031-14, Beaver Ruin Inert Landfill Clearing Project Phase 4, to low bidder, Gary's Grading and Pipeline Co., Inc., amount not to exceed $314,896.18. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:50:21

  2014-0478

  Award BL027-14, construction and rehabilitation of pressurized water and sewer pipes on an annual contract (July 16, 2014 through July 15, 2015), to low bidder, John D. Stephens, Inc., base bid $600,000.00 (this represents a 4.5% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:51:42

  2014-0481

  Award BL025-14, construction and rehabilitation of gravity sewer mains on an annual contract (July 16, 2014 through July 15, 2015), to low bidder, John D. Stephens, Inc., base bid $400,000.00 (this represents a 1% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:52:44

  Adjournment