BOC Work Session 7.15.14

July 15, 2014 - 10:00 AM

The Gwinnett County Board of Commissioners Work Session Tuesday, July 15, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:32

  Call To Order

  
• 00:05:41

  Approval of Agenda

  
• 00:06:34

  2014-0556

  Approval of appointment to the Family & Children Services Board. Term expires June 30, 2019. Incumbent - Debbie Heard. District 4/Heard

  
• 00:07:02

  2014-0557

  Approval of appointment to the Family & Children Services Board. Term expires June 30, 2019 - Incumbent Chris Rafanelli

  
• 00:07:28

  2014-0558

  Approval of appointment to the Family & Children Services Board. Term expires June 30, 2019 - Incumbent Catherine Garcia-Brake

  
• 00:08:15

  2014-0564

  Approval of appointment to the Arts Facility Authority. Term expires June 30, 2018. - Incumbent Lynn Thorndyke. Chairman's Appointment

  
• 00:08:30

  2014-0565

  Approval of appointment to the Arts Facility Authority. Term expires June 30, 2017. - Incumbent Caryn McGarity. District 1/Brooks

  
• 00:08:50

  2014-0566

  Approval of appointment to the Arts Facility Authority. Term expires June 30, 2017. - Incumbent Dave McMullen. District 3/Hunter

  
• 00:09:06

  2014-0563

  Award BL034-14, purchase of field service uniforms on an annual contract (July 15, 2014 through July 14, 2015), Department of Community Services, Department of Support Services, Department of Transportation and Department of Water Resources, to low and low responsive bidders per attached recommendation letters, base bid $125,308.06 (this represents a 3% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:10:16

  2014-0528

  Approval to renew BL040-13, purchase of safety shoes on an annual contract (July 21, 2014 through July 20, 2015), Department of Community Services, Department of Support Services, Department of Planning and Development, Department of Transportation, and Department of Water Resources, with Vulcan Safety Shoe Corporation, base bid $111,008.00. (Staff Recommendation: Approval)

  
• 00:10:59

  2014-0573

  Approval/authorization to accept funds from Eastside Medical Center in the amount of $19,273.00 for personnel services, renewable on an annual basis, to support Eastside Medical Centers partnership with Gwinnett County Parks and Recreation in the Live Healthy Gwinnett Program. This grant is in addition to the National Recreation and Parks Association (NRPA) Out of School grant, approved April 16, 2014. Also, request approval/authorization for one full-time position within Parks and Recreation, a Program Coordinator, C42(1). This requested position is entirely grant funded. (Staff Recommendation: Approval)

  
• 00:12:07

  2014-0579

  Approval/authorization for the Chairman to execute an amendment to the Gwinnett County Code of Ordinances, Chapter 78 (Parks and Recreation) by repealing Section 78-32 in its entirety and replacing it with a new Section 78-32, subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:45

  2014-0583

  Approval/authorization to accept an award from the Atlanta Regional Commission for Senior Services Title III, Community Based Services, Nutrition Services Incentive Program and Alzheimer's Programs. This contract represents the fourth year of a four year commitment to use federal and state funds for the provision of services for seniors in Gwinnett County. Funding is anticipated to be $850,286.00 Federal, $514,708.00 State and $94,021.00 Local Match for a total amount of $1,459,015.00 (58% Federal, 35% State and 7% Local Match). Approval and authorization for Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:13:49

  2014-0569

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to a decrease in assessed value of $937,930.00 for tax years 2010 thru 2013. (Staff Recommendation: Approval)

  
• 00:14:40

  2014-0570

  Approval/authorization of a resolution establishing the 2014 millage rates; authorizing the levy of taxes within Gwinnett County; levying the Gwinnett County Board of Educations recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rate and digest submission to the Georgia Department of Revenue.

  
• 00:15:45

  2014-0514

  Award BL045-14, purchase of Cisco hardware on an annual contract (July 16, 2014 through July 15, 2015), to overall low bidder, ProSys Information Systems, Inc., base bid $500,000.00. (Staff Recommendation: Award)

  
• 00:16:38

  2014-0554

  Approval to renew BL041-12, purchase of printers & all accessories used for issuing electronic citations on an annual contract (August 08, 2014 through August 07, 2015), with Howard Technology Solutions, a Division of Howard Industries, Inc., Barcodes, Inc., and Strategic Systems & Technology Corporation, base bid $52,500.00. (Staff Recommendation: Approval)

  
• 00:17:34

  2014-0512

  Award RP007-14, update to the Gwinnett County 2030 Unified Plan, to the sole proposer, Pond & Company, amount not to exceed $132,819.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:18:38

  2014-0506

  Approval/authorization to retire from service, Gwinnett County Police K-9 Draco. Also, approval/authorization for K-9 Draco to be permanently retired to his police handler, Cpl. S.A. Fransen for the remainder of his life. (Staff Recommendation: Approve)

  
• 00:19:39

  2014-0530

  Approval/authorization for the Chairman to execute an Agreement with Kids Triathlon, Inc. for the Atlanta Kids Triathlon event to be held on August 24, 2014, subject to approval by the Law Department. No cost associated. (Staff Recommendation: Approval)

  
• 00:20:28

  2014-0571

  Approval/authorization to accept a grant awarded by the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) in the amount of $3,000.00. These funds were awarded to the Gwinnett County Police Department Hazardous Devices Unit (HDU-CBRNE) and will be used to purchase equipment to support and enhance the unit. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through GEMA with no matching requirements. (Staff Recommendation: Approve)

  
• 00:21:07

  2014-0572

  Approval/authorization for the Chairman to sign a Memorandum of Understanding (MOU) Agreement between the Georgia Emergency Management Agency (GEMA) and Gwinnett County. This MOU is a renewal agreement for previous Agenda GCID 2012-1019 authorizing Gwinnett County to continue to utilize and store a cargo trailer, equipment and supplies which are to be used to improve Gwinnett Countys ability to shelter evacuees during disasters. No funding is involved in this agreement. Subject to review by the Law Department. (Staff Recommendation: Approve)

  
• 00:22:15

  2014-0534

  Approval to renew RP025-12, provision of inmate coinless and pay telephone equipment at the Gwinnett County Detention Center on an annual contract (July 15, 2014 through July 14, 2015), with Securus Technologies, Inc., estimated revenue $900,000.00. (Staff Recommendation: Approval)

  
• 00:22:55

  2014-0527

  Approval/authorization for the Chairman to execute an Amendment to a Tall Structure Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) so that they may modify their site equipment on the existing communications tower at 1850 North Brown Road, Lawrenceville, known as "North Brown Road Communications Tower". Subject to approval by the Law Department. Contracts to follow. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:23:47

  2014-0549

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.345 acres (15,026 square feet) of permanent sewer easement and 0.365 acres (15,905 square feet) of temporary construction easement to Gwinnett County Water and Sewerage Authority for the South Berkeley Lake Road Sewer Project on a Gwinnett County owned parcel (West District Aquatic Center, Tax Parcel 6-268-053). The property is located at 4488 Peachtree Industrial Boulevard in Berkeley Lake. Subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:44

  2014-0575

  Approval/authorization for the Director of Support Services to provide written consent for a lease assignment per the terms of the Tall Structure Lease Agreement by and between Gwinnett County and Xcell Towers, LLC, in regard to 1900 Five Forks Trickum Road, known as Fire Station No. 9. Subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:25:47

  2014-0551

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Johnson Landscapes, Inc., on the Pleasant Hill Road (Venture Drive - Satellite Boulevard), F-0609, the Pleasant Hill Road (Breckinridge Boulevard - Club Drive), F-0860 and the Satellite Boulevard Streetscapes (Transit Center - Tandy Key Lane), F-0862 projects, total increase $40,477.41, total reduction $217,685.61, revised contract amount $1,012,654.97. This is the final change order for this contract. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded by the 2009 SPLOST Program, the Gwinnett Place Community Improvement District, and the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:27:21

  2014-0552

  Approval/authorization for Chairman to execute an Agreement with the City of Peachtree Corners for pedestrian improvements along Crooked Creek Road (Jay Bird Alley to existing sidewalk), F-0588-20, total estimated cost of the project is $375,000.00. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. This project is funded 50% by the 2005 SPLOST Program and 50% by City of Peachtree Corners. District 2/Howard (Staff Recommendation: Approval)

  
• 00:28:41

  2014-0553

  Approval/authorization for the Chairman to execute agreements with Regions Bank for right of way and easements for the Sugarloaf Parkway at Five Forks Trickum Road project, M-0678-01, at no additional cost. Approval for the Chairman to execute any and all related documents, subject to approval by the Law Department. This project is funded by the 2005 and 2009 SPLOST programs. Districts 3/Hunter and 4/Heard (Staff Recommendation: Approval)

  
• 00:29:41

  2014-0524

  Award BL023-14, Rosestone Gravity Sewer Replacement Project, to low bidder, M.V.P Piping Company, Inc., amount not to exceed $175,150.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:30:24

  2014-0555

  Award BL043-14, water production coatings project, to low bidder, Llamas Coatings, Inc., amount not to exceed $446,728.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:31:12

  2014-0559

  Award RP002-14, engineering design and engineering support during construction for the Crooked Creek Water Reclamation Facility (WRF) improvement project construction package 4 (CP-4), to the highest scoring firm, CH2M Hill Engineers, Inc., amount not to exceed $8,864,214.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:32:47

  2014-0562

  Award OS138, parts, products and services for various equipment on an annual contract (July 16, 2014 through July 15, 2015), to GPM Environmental, base amount $750,000.00. (Staff Recommendation: Award)

  
• 00:33:38

  2014-0567

  Award BL040-14, purchase of no-lead water service saddles, couplings, clamps and valves on an annual contact (July 17, 2014 through July 16, 2015), to low and low responsive bidders, per attached recommendation letter, Consolidated Pipe and Supply Co., Inc., Delta Municipal Supply Co., Inc., Ferguson Enterprises, Inc., Fortiline Waterworks, J and S Valve, Inc., Kendall Supply, Inc., Southern Pipe and Supply, and Vellano Corporation, base bid $226,000.00 (this represents a 5% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:34:17

  2014-0521

  Approval to renew BL058-13, road patching and repair of utility cuts on an annual contract (October 07, 2014 through October 06, 2015), with A & S Paving, Inc., base bid $399,125.00 (negotiated cost savings of approximately $39,912.00). (Staff Recommendation: Approval)

  
• 00:34:48

  2014-0523

  Approval to increase BL006-14, emergency repair services for water and sewer mains on an annual contract, (March 03, 2014 through March 02, 2015), with John D. Stephens, Inc., increase base bid from $400,000.00 to $1,200,000.00. (Staff Recommendation: Approval)

  
• 00:36:18

  2014-0484

  Ratification of the emergency purchase of 48 inch ductile iron pipe for the emergency replacement of 48 inch pre-stressed concrete cylinder pipe, Utilities Supply Inc., $408,192.00. District 4/Heard

  
• 00:37:30

  Adjournment