BOC Work Session 9.16.14

September 16, 2014 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, September 16, 2014 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:28

  Call To Order

  
• 00:02:21

  Approval of Agenda

  
• 00:02:42

  2014-0882

  Approval of appointment to the Hospital Authority. Term Expires September 30, 2017. Incumbent Keith Carnes, MD. District 1/Brooks

  
• 00:03:40

  2014-0883

  Approval of appointment to the Hospital Authority. Term Expires September 30, 2017. Incumbent Scott Batterton. District 2/Howard

  
• 00:03:57

  2014-0884

  Approval of appointment to the Hospital Authority. Term Expires September 30, 2017. Incumbent Gay Wiley Shook. District 2/Howard

  
• 00:04:12

  2014-0953

  Approval to appoint Elizabeth Wells to the Partnership for Community Action. Term Expires September 16, 2019.

  
• 00:04:30

  2014-0862

  Approval to renew BL076-12, purchase of concealable soft body armor on an annual contract (December 12, 2014 through December 11, 2015), Department of Corrections, Department of Police Services and Sheriff's Department, with Law Enforcement Supply, base bid $152,612.24. (Staff Recommendation: Approval)

  
• 00:05:31

  2014-0887

  Award OS142, online case filings and court payment services on an annual contract utilizing the Clayton County Contract for electronic filing solutions (RFP #13-72), a competitively procured agreement, to Tyler Technologies, Inc., estimated revenue $320,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:06:05

  2014-0860

  Award BL071-14, landscape maintenance on an annual contract (October 01, 2014 through September 30, 2015), to overall low bidder, Pebblestone Landscape Group, Inc., base bid $140,000.00 (this represents a 10.6% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:06:51

  2014-0858

  Approval for the Chairman to execute the Coast2Coast Rx Card County Participation Agreement. The prescription discount program is free for all residents and there is no cost to Gwinnett County. This program is endorsed by Association County Commissioners of Georgia (ACCG) with approximately 40 Georgia counties participating. (Staff Recommendation: Approval)

  
• 00:07:42

  2014-0918

  Approval/authorization of a resolution consenting to the issuance of Gwinnett Water and Sewerage Authority Revenue Refunding Bonds, Series 2015; authorizing the execution and delivery of the 2014 Supplemental Lease Contract, and authorization for the Chairman to execute any and all documents related to the issuance of the 2015 Water and Sewerage Revenue Refunding bonds and the redemption of the 2005 Water and Sewerage bonds, subject to approval of the Law Department. (Staff Recommendation: Approval)

  
• 00:08:59

  2014-0888

  Approval for the Department of Fire and Emergency Services to accept the donation of twenty (20) large DuPont Tychem Garments (Suits) from Airgas to be used for training purposes only. These suits are valued at $1,115.12 each for a total donation value of $22,302.40. (Staff Recommendation: Approval)

  
• 00:09:54

  2014-0863

  Approval to renew RP025-11, Medicare Advantage and Part D prescription drug plans on an annual contract (January 01, 2015 through December 31, 2015), with Humana Insurance Company and Kaiser Foundation Health Plan of Georgia, Inc., base amount $3,088,027.00. (Staff Recommendation: Approval)

  
• 00:10:49

  2014-0857

  Award OS143, purchase of fully-ruggedized notebook computers (CF19) utilizing the State Contract for PC hardware, related equipment and services (#99999-SPD-T20120702-004), a competitively procured agreement, to CDW-G, base amount $359,565.00. (Staff Recommendation: Award)

  
• 00:11:46

  2014-0841

  Approval to renew OS016, support and maintenance contract for FileNet on an annual contract (October 01, 2014 through September 30, 2015), with IBM Corporation, base amount $19,190.70. (Staff Recommendation: Approval)

  
• 00:12:27

  2014-0859

  Approval to renew RP015-12, Business Objects Business Intelligence (BI) on-demand professional services on an annual contract (October 03, 2014 through October 02, 2015), to Sierra Infosys, Inc., Dickinson & Associates, Inc., EPI-USE America, Inc., and GyanSys, Inc., base amount $100,000.00 (negotiated cost savings of approximately $1,940.00). (Staff Recommendation: Approval)

  
• 00:13:23

  2014-0951

  Approval/authorization to execute a Performance Partnership Grant Agreement (PPA) between Gwinnett County, the Gwinnett County Office of Emergency Management (OEM) and the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) and acceptance of funding in the amount of $100,000.00. The award will be utilized to develop Emergency Management plans, train Emergency Management personnel, and purchase Emergency Management supplies and equipment. A county match of $100,000.00 is required and will be covered through in-kind personnel salaries. Approval/authorization to delegate authority as described in the attached action list subject to legal review. (Staff Recommendation: Approve)

  
• 00:14:51

  2014-0852

  Award BL061-14, Automated Traffic Management Systems/Intelligent Transportation Systems (ATMS/ITS) along Suwanee Dam Road (Peachtree Industrial Boulevard to SR 20) installation project, project number M-0685-33, to low bidder, The ComTran Group, Inc., amount not to exceed $599,005.45. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:16:02

  2014-0853

  Award BL062-14, Automated Traffic Management Systems/Intelligent Transportation Systems (ATMS/ITS) Indian Trail-Lilburn Road (SR 378/Beaver Ruin Road to US 29/SR 8/Lawrenceville Highway) installation project, project number M-0685-25, to low bidder, The ComTran Group, Inc., amount not to exceed $817,684.15. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Award)

  
• 00:16:53

  2014-0900

  Approval of the negotiated settlement of the condemnation action regarding J.W. Truck Sales, CAFN 12-A-04076-9, SR 20, Peachtree Industrial Boulevard to Burnette Trail, widening project, F-0019-01, Parcel 158, total cost $4,500,000.00, including funds already paid into the registry of the court. This settlement is funded by the Georgia Department of Transportation. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:17:53

  2014-0867

  Approval/authorization for the Chairman to execute a Project Framework Agreement with the Georgia Department of Transportation for McGinnis Ferry Road at I-85 interchange project, F-0783 and F-1054, GDOT PI No. 0013104, total obligations $2,079,000.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This item is funded 70% by the 2014 SPLOST Program and 30% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:19:03

  2014-0879

  Approval/authorization for Chairman to execute Supplemental Agreement No. 2 with Johnson Landscapes, Inc., d.b.a Vertical Earth on the Western Gwinnett Bikeway, Pleasant Hill Road to 2,400 feet south of Rogers Bridge Road, project, F-0341, total increase $40,953.36, revised contract amount $1,482,969.66. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded by Georgia Department of Transportation, the City of Duluth and the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:20:25

  2014-0668

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Town of Braselton regarding jointly funded 2014 SPLOST pedestrian and roadway rehabilitation improvements, F-1075-01. The city will manage this project. The County will reimburse the city for 81% of total project cost up to a maximum county contribution of $503,237.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:21:27

  2014-0881

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Suwanee regarding jointly funded 2014 SPLOST pedestrian improvements, F-1072-01. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum county contribution of $1,486,689.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:27

  2014-0886

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lilburn regarding jointly funded 2014 SPLOST roadway realignment and pedestrian improvements, F-1067-01. The County will manage this project. The City will reimburse the County in the amount of $177,568.00, 19% of total project cost. The total County contribution is $757,000.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:23:33

  2014-0855

  Award BL053-14, Beaver Ruin pump station upgrade-phase 3, to low bidder, Crowder Construction Company, amount not to exceed $17,515,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:24:53

  2014-0856

  Approval to renew BL073-13, sewer and stormwater assessment program on an annual contract (January 1, 2015 through December 31, 2015), with Video Industrial Services, Inc., base bid $2,900,000.00. (Staff Recommendation: Approval)

  
• 00:25:45

  2014-0861

  Approval to renew BL077-13, sanitary sewer and force main rehabilitation program on an annual contract (January 01, 2015 through December 31, 2015), with Inland Pipe Rehabilitation, base bid $2,000,000.00. (Staff Recommendation: Approval)

  
• 00:26:55

  2014-0890

  Approval to renew BL047-11, purchase of dewatering polymer on an annual contract (September 17, 2014 through September 16, 2015), with Polydyne, Inc., base bid $1,600,000.00 (negotiated cost savings of approximately $130,000.00). (Staff Recommendation: Approval)

  
• 00:27:52

  Adjournment