BOC Work Session 1.6.15

January 06, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, January 6, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:13

  Call To Order

  
• 00:03:07

  Approval of Agenda

  
• 00:03:58

  2015-0071

  Approval of appointment of the Vice Chairman of the Board of Commissioners for 2015.

  
• 00:04:38

  2015-0074

  Approval of appointment to the Airport Authority. Term Expires December 31, 2018. - Incumbent Mary Jane Polizzotto. District 2/Howard

  
• 00:04:57

  2015-0075

  Approval of appointment to the Airport Authority. Term Expires December 31, 2018. - Incumbent Buddy Corley. District 4/Heard

  
• 00:05:18

  2015-0076

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2016. - Incumbent Sharon Cassidy. Chairman's Appointment

  
• 00:05:39

  2015-0077

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2016. - Incumbent Solveig Evans. District 2/Howard

  
• 00:05:58

  2015-0078

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2016. - Incumbent Gail LaBerge. District 4/Heard

  
• 00:06:21

  2015-0079

  Approval of appointment to the Gwinnett County Public Library Board of Trustees. Term Expires December 31, 2018. - Incumbent Suzanne Skeens. District 2/Howard

  
• 00:06:41

  2015-0080

  Approval of appointment to the Gwinnett County Public Library Board of Trustees. Term Expires December 31, 2018. - Incumbent Betty Atkinson. District 4/Heard

  
• 00:07:06

  2015-0081

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Term Expires December 31, 2018. - Incumbent Barbara Brack. District 2/Howard

  
• 00:07:27

  2015-0082

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Term Expires December 31, 2018. - Incumbent Ben Satterfield. District 4/Heard

  
• 00:07:48

  2015-0083

  Approval of appointment to the Gwinnett Transit System Advisory Board. Term Expires December 31, 2018. - Incumbent Craig L. Newton. District 2/Howard

  
• 00:08:03

  2015-0084

  Approval of appointment to the Gwinnett Transit System Advisory Board. Term Expires December 31, 2018. - Incumbent Steve Edwards. District 4/Heard

  
• 00:08:28

  2015-0085

  Approval of appointment to Gwinnett United in Drug Education (G.U.I.D.E.). Term Expires December 31, 2017. Incumbent - Tina Fleming.

  
• 00:08:50

  2015-0086

  Approval to accept the resignation of Donald Sequeira from the Human Relations Commission. Term Expires August 31, 2016.

  
• 00:09:08

  2015-0087

  Approval of appointment to the Merit Board. Term Expires December 31, 2018. - Incumbent Michael C. Murphy. District 2/Howard

  
• 00:09:29

  2015-0088

  Approval of appointment to the Merit Board. Term Expires December 31, 2018. - Incumbent Myron Bullock. District 4/Heard

  
• 00:09:49

  2015-0089

  Approval of appointment to the Recreation Authority. Term Expires December 31, 2018. - Incumbent Mark Ogden. District 2/Howard

  
• 00:10:15

  2015-0090

  Approval of appointment to the Recreation Authority. Term Expires December 31, 2018. - Incumbent Jack Bolton. District 2/Howard

  
• 00:10:38

  2015-0091

  Approval of appointment to the Recreation Authority. Term Expires December 31, 2018. - Incumbent Lois Allen. District 4/Heard

  
• 00:10:54

  2015-0092

  Approval of appointment to the Recreation Authority. Term Expires December 31, 2018. - Incumbent Myron Bullock. District 4/Heard

  
• 00:11:11

  2015-0093

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2015. - Incumbent Stephen Hill. Chairman's Appointment

  
• 00:11:29

  20150-094

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2015. - Incumbent Larry Genn. District 1/Brooks

  
• 00:11:51

  2015-0095

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2015. - Incumbent Michael Sullivan. District 2/Howard

  
• 00:12:15

  2015-0096

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2015. - Incumbent Wayne Hill. District 3/Hunter

  
• 00:12:38

  2015-0098

  Approval of appointment to the Water & Sewerage Authority. Term Expires December 31, 2015. - Incumbent Chip Randall. District 4/Heard

  
• 00:13:02

  2015-0099

  Approval of nomination of Marissa Martin for Gwinnett County’s submittal of a youth representative for the Georgia Children’s Cabinet “With a Servant’s Heart" award. Marissa Martin, age 17, is a Junior at Archer High School who has provided valuable contributions to the 4-H program, Relay for Life, her school, church, and other organizations. Marissa clearly demonstrates a servant’s heart through her tireless donation of time and talents and is a great example of a student leader in the community.

  
• 00:13:54

  2015-0039

  Approval to renew BL099-11, purchase of inmate clothing and supplies on an annual contract (January 18, 2015 through January 17, 2016), Department of Corrections and Sheriff's Department, to Bob Barker Company, Inc., Carolina Textiles OKI, Inc., D2 Distributors, Drugstore Products, Inc., Georgia Correctional Industries and Uniforms Manufacturing, Inc., base bid $175,000.00 (negotiated cost savings of approximately $8,252.45). (Staff Recommendation: Approval)

  
• 00:14:53

  2015-0034

  Award BL117-14, Lucky Shoals Park playground renovations, to low responsive bidder, Miracle Recreation Equipment Company, amount not to exceed $124,600.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:15:47

  2015-0037

  Approval/authorization to accept a donation from Friends of Gwinnett County Senior Services (FRIENDS) for a new Advance SC800d walk behind floor scrubber in the amount of $13,250.00. District 4/Heard (Staff Recommendation: Approval)

  
• 00:16:25

  2015-0032

  Ratification of work task authorizations No. 2011-83 through 2011-86 for Jacobs Project Management Company for program management services in the amount of $197,600.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:17:07

  2015-0040

  Approval and adoption of the fiscal year 2015 Operating, Capital and Grant budgets, and preliminary approval of the 2016-2020 Capital Improvement Plan.

  
• 00:17:50

  2015-0044

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's offices. Adjustments amount to a decrease in assessed value in the amount of $6,102,550.00 for tax years 2009 thru 2014. (Staff Recommendation: Approval)

  
• 00:18:43

  2015-0048

  Approval of the November 30, 2014 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:20:14

  2015-0049

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development revised Action Plans for FY 2010, 2012-2014 for the Community Development Block Grant (CDBG), HOME and the Emergency Solution grant programs. These revisions will allow the recapture and allocation of funding from scheduled or completed projects that were under budget. Approval/authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval of the Law Department.

  
• 00:21:34

  2015-0052

  Approval/authorization for Project Graves Road at McDonough Drive; Project # M-0683-01 for Declaration of Taking for condemnation proceedings regarding the property of Savannah Oaks Condominium Association, Inc., for and on behalf of the individual unit owners of Savannah Oaks Condominium, located in Land Lots 193 and 218 of the 6th District of Gwinnett County, Georgia, consisting of 0.009 acres of Fee Simple Right of Way, 0.034 acres of Permanent Construction Easement and 0.033 acres of 24-month Temporary Driveway Easement, Parcel 1, Zoning RM-13, amount $5,500.00. This Contract is funded by the 2009 SPLOST Program, District 2/Howard

  
• 00:23:00

  2015-0054

  Approval/authorization for Project Graves Road at McDonough Drive; Project # M-0683-01 for Declaration of Taking for condemnation proceedings regarding the property of Arbor Mill Venture, LLC, Wells Fargo Bank National Association, Royal Chase, Inc., Tempo Chase Associates, LLC, First Southern Southwest Hanover Partners and VRI Southeast, Inc., located in Land Lots 193 and 194 of the 6th District of Gwinnett County, Georgia, consisting of 0.009 acres of Permanent Construction Easement, Parcel 11, Zoning RM-13, amount $800.00. This Contract is funded by the 2009 SPLOST Program, District 2/Howard

  
• 00:23:52

  2015-0055

  Approval/authorization for Project Graves Road at McDonough Drive; Project # M-0683-01 for Declaration of Taking for condemnation proceedings regarding the property of Park Partners, LLC, State Farm Life Insurance Company, Royal Chase, Inc., Tempo Chase Associates, LLC, First Southwest Hanover Partners and VRI Southeast, Inc., consisting of 0.243 acres of Fee Simple Right of Way, 0.011 acres of Permanent Construction Easement and 0.068 acres of Permanent Drainage Easement, Parcel 2, Zoning RM-13, amount $42,500.00. This Contract is funded by the 2009 SPLOST Program, District 2/Howard

  
• 00:25:00

  2015-0056

  Approval/authorization for Project Graves Road at McDonough Drive; Project # M-0683-01 for Declaration of Taking for condemnation proceedings regarding the property of Old Mill Crossing Condominium Association, Inc., for and on behalf of the individual unit owners of Old Mill Crossing Condominium and Tattersall Properties, Inc., located in Land Lots 193 and 194 of the 6th District of Gwinnett County, Georgia, consisting of 0.028 acres of Fee Simple Right of Way, 0.053 acres of Permanent Construction Easement, 0.004 acres of Permanent Drainage Easement and 0.017 acres of 24-month Temporary Driveway Easement, Parcel 3, Zoning RM-13, amount $17,000.00. This Contract is funded by the 2009 SPLOST Program, District 2/Howard

  
• 00:26:24

  2015-0038

  Approval to renew BL004-13, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract (March 17, 2015 through March 16, 2016), Section A with ACS Landscape Management, Inc. and Section B with North Georgia Landscaping and Construction Group, LLC, base bid $200,000.00 (negotiated cost savings of approximately $4,000.00). (Staff Recommendation: Approval)

  
• 00:27:23

  2015-0033

  Award BL119-14, Cruse Road (Berkmar/Central Relief Elementary School) school safety improvements project, to low responsive bidder, CMES, Inc., amount not to exceed $1,048,695.60. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:28:20

  2015-0047

  Award BL122-14, Graves Road at McDonough Drive intersection improvement; Graves Road (Old Mill Lane-Graves Lane) pedestrian safety improvement, to low bidder, C.W. Matthews Contracting Co., Inc., amount not to exceed $2,137,376.68. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:29:17

  2015-0035

  Award BL101-14, ATMS/ITS Pleasant Hill Road (Fulton County Line to SR 13/US23 Buford Highway Interchange) installation project, to low bidder, World Fiber Technologies, Inc., amount not to exceed $494,745.68. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 80% by the Georgia Department of Transportation and 20% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:30:20

  2015-0046

  Award BL102-14, ATMS/ITS US 78/SR 10 (SR 124 at Oak Road-US 78/SR 10 at Logan Drive) installation project, to low bidder, North Cherokee Electrical Contractors, Inc., amount not to exceed $989,332.39. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:31:08

  2015-0042

  Approval/authorization for Chairman to execute a Construction Agreement with the Georgia Department of Transportation for Stone Mountain Highway/US 78 at Walton Court intersection improvements, M-0684-01, CSSTP-0008-00(905), P.I. No. 0008905. Total estimated construction $852,256.45. Georgia Department of Transportation revenue $233,600.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This project is funded by the 2009 SPLOST Program, the Evermore Community Improvement District and the Georgia Department of Transportation. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:32:15

  2015-0043

  Award BL090-14, Stone Mountain Highway/U.S. 78 at Walton Court intersection improvements project, to low bidder, CMES, Inc., amount not to exceed $852,256.45. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 67% by the Evermore Community Improvement District (CID), 27% by the Georgia Department of Transportation and 6% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:33:03

  Adjournment