BOC Work Session June 18, 2013

June 18, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 18, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:02

  Call To Order

  
• 00:04:15

  Approval of Agenda

  
• 00:04:53

  2013-0516

  Approval to accept the resignation of Tony Garcia from the View Point Health Board. Term Expires June 30, 2015.

  
• 00:05:09

  2013-0517

  Approval to appoint Gail Macrenaris to fill the unexpired term of Tony Garcia on the View Point Health Board. Term Expires June 30, 2015.

  
• 00:05:27

  2013-0518

  Approval to appoint Beauty Baldwin, Donald Pinkard and Louise Radloff to View Point Board of Health. Terms Expire June 30, 2016.

  
• 00:05:48

  2013-0477

  Approval/authorization to accept grant funds for the Accountability Court from the Criminal Justice Coordinating Council in the amount of $130,951. This funding will be used to purchase drug testing supplies, participant handbooks, furniture, and a Case Manager for the Gwinnett County Mental Health Court Program. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through the Criminal Justice Coordinating Council with no matching requirements.

  
• 00:06:26

  2013-0478

  Approval/authorization to accept grant funds for the Accountability Court from the Criminal Justice Coordinating Council in the amount of $36,835. This funding will be used to purchase drug testing supplies and participant handbooks for the Gwinnett County DUI Court Program. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through the Criminal Justice Coordinating Council with no matching requirements.

  
• 00:06:55

  2013-0484

  Approval/authorization to accept grant funds for the Accountability Court from the Criminal Justice Coordinating Council in the amount of $118,240. This funding will be used to purchase drug testing supplies, participant handbooks and a Case Manager for the Gwinnett County Drug Court Program. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through the Criminal Justice Coordinating Council with no matching requirements.

  
• 00:07:33

  2013-0488

  Award RP007-13, Level Creek Park (formerly Lanier Park) construction document development, to McFarland-Dyer & Associates, Inc., amount not to exceed $380,000.00 (negotiated cost savings of $8,220.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:08:19

  2013-0492

  Approval to renew BL061-11, landscape maintenance on an annual contract (July 01, 2013 through June 30, 2014), to low responsive bidder, North Georgia Landscaping and Construction Group, LLC, base amount $153,400.00. This contract is funded by the Recreation Fund. (Staff Recommendation: Approval)

  
• 00:08:58

  2013-0502

  Approval/authorization to apply for and accept funds from the Prosecuting Attorneys' Council of Georgia in the amount of $45,703.00 with a local match of $11,426.00. This funding will be used to partially pay for two victim advocates in the District Attorney's office. Approval/Authorization for the Chairman to designate the District Attorney to execute the Memorandum of Understanding and the Director of Finance to execute all other grant documents as necessary to meet the program needs, subject to review by the Law Department.

  
• 00:09:34

  2013-0499

  Approval/authorization of a resolution amending the Adopted Budget for the Fiscal Year 2013 for Gwinnett County, adopting appropriations in the amounts shown in the following schedules for each fund and agency; adopting anticipated funding sources based on the amounts shown in the following schedules, and affirming that expenditures in each agency and department may not exceed appropriations, and prohibiting expenditures from exceeding actual funding sources.

  
• 00:11:22

  2013-0475

  Approval/authorization to accept the 2013 Chesney Fallen Firefighters Memorial Grant from the Georgia Firefighters Burn Foundation, in the amount of $3,000.00 to purchase supplies for Fire Preparedness Emergency Kits for the citizens of Gwinnett County. The grant is 100% funded through the Georgia Firefighters Burn Foundation with no match requirements. (Staff Recommendation: Approval)

  
• 00:12:16

  2013-0486

  Award RP023-12, provision of voice & data network services on an annual contract (June 18, 2013 through June 17, 2014), to the highest scoring firm, AT&T, Inc., base amount $1,508,637.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 59% by the Administrative Support Fund, 11% by the Water & Sewer Operating Fund, 8% by the Police District Fund, 7% by the Fire/EMS District Fund, 5% by the E911 Fund, 4% by the General Fund, 4% by the Recreation Fund, and 2% by various other funds. (Staff Recommendation: Award)

  
• 00:13:46

  2013-0429

  Approval to renew RP007-11, broad based internet and intranet services on an annual contract (August 03, 2013 through August 02, 2014), to the highest scoring firms as follows: Bluewave Computing, LLC and Manpower Professional Services, Inc., d/b/a Experis, base amount $150,000.00 (negotiated cost savings of approximately $9,000.00). This project is funded by the Capital Projects Fund. (Staff Recommendation: Approval)

  
• 00:14:40

  2013-0479

  Approval to renew BL067-09, purchase of Cisco hardware on an annual contract (June 17, 2013 through June 16, 2014), to low bidder, Presidio Networked Solutions, Inc., base bid $1,500,000.00 (negotiated cost savings of approximately $4,500.00). This contract is funded 93% by the Capital Project Fund, 5% by the Water & Sewer Renewal & Extension Fund, and 2% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:15:28

  2013-0481

  Approval to increase BL017-12, purchase of semiruggedized and fully-ruggedized notebook computers on an annual contract, to low bidder CDW Government, LLC, increase base amount from $25,000.00 to $472,226.00. This contract is funded 67% by the Water & Sewer Renewal & Extension Fund, 24% by the 2009 SPLOST Program and 9% by the Stormwater Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:16:33

  2013-0482

  Approval to renew BL085-09, Cisco Smartnet maintenance on an annual contract (September 01, 2013 through August 31, 2014), to low bidder, Prosys Information Systems, base bid $670,000.00 (negotiated cost savings of approximately $13,400.00). This maintenance is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:17:19

  2013-0489

  Approval to renew BL041-12, purchase of printers and all accessories used for issuing electronic citations on an annual contract (August 08, 2013 through August 07, 2014), to low bidders as follows: Howard Technology Solutions a Division of Howard Industries, Inc., Barcodes, Inc., and Strategic Systems & Technology Corporation, base bid $52,500.00. This contract is funded 55% by the Water & Sewer Renewal & Extension Fund, 23% by the Development and Code Enforcement Fund, 16% by the Capital Project Fund, and 6% by the Fire/EMS Fund. (Staff Recommendation: Approval)

  
• 00:18:07

  2013-0493

  Approval to renew OS078, countywide wireless voice and data services utilizing the State of Georgia wireless communications devices and services contracts with Georgia Technology Authority (GTA) on a six month term contract (July 01, 2013 through December 31, 2013), base amount $840,000.00. This contract is funded 27% by the Development and Code Enforcement Fund, 23% by the General Fund, 16% by the Water & Sewer Renewal & Extension Fund, 15% by the Fire/EMS Fund, 5% by the Administrative Support Fund, 5% by the Police Special-Justice Fund, 3% by the Police Special-State Fund, 2% by the Stormwater Renewal & Extension Fund, 1% by the Recreation Fund, and 3% by various other funds. (Staff Recommendation: Approval)

  
• 00:19:00

  2013-0474

  Approval/authorization to execute a no-cost agreement with Verizon Wireless LLC d/b/a Verizon Wireless and Cellco Partnership for the installation of in-building cellular equipment at the Gwinnett County Detention Center located at 2900 University Parkway, Lawrenceville, GA, subject to approval by Law Department.

  
• 00:19:50

  2013-0473

  Approval/authorization to accept grant funds for the Juvenile Accountability Court from the Criminal Justice Coordinating Council in the amount of $47,523. This grant will be used to fund a Case Manager for the Gwinnett County Juvenile Drug Court Program. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through the Criminal Justice Coordinating Council with no matching requirements. (Staff Recommendation: Approval)

  
• 00:20:28

  2013-0487

  Award BL045-13, Rosebud Road at Temple Johnson Road intersection improvement project, project number M-0665, to low bidder, ISC, Inc., amount not to exceed $1,068,325.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:21:11

  2013-0496

  Approval to re-award BL004-13, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract (June 18, 2013 through March 16, 2014), Section A to the second low bidder, ACS Landscape Management, Inc., and Section B to the third low bidder, North Georgia Landscaping and Construction Group, LLC, base bid $164,882.00. (Staff Recommendation: Approval)

  
• 00:22:33

  2013-0491

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Gary's Grading and Pipeline Co., Inc., for Temple Johnson Road (west of Big Haynes Creek-west of Summit Place) project, M-0360, and Lenora Church Road at Centerville Rosebud Road No. 2 project, M-0575, total increase $7,019.78, total reduction $229,104.92, revised contract amount $1,201,959.40. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This is the final change order for this contract. This contract is funded by the 2005 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:23:37

  2013-0494

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with C.W. Matthews Contracting Co., Inc., for Arcado Road at Luxomni Road, M-0517, Arcado Road at Lilburn Industrial Way, M-0518 and Arcado Road Bridge (Jackson Creek) projects, total increase $56,983.76, total reduction $341,275.23, revised contract amount $3,767,024.63. This is the final change order for this contract. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This contract is funded by the 2005 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:24:58

  2013-0495

  Approval/authorization to apply for and accept, if awarded, Quick Response funding with the Georgia Department of Transportation (GaDOT) for several projects located on State Routes. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. If awarded, these projects will be funded by GaDOT, revenue is estimated to be approximately $600,000.00. No Cost associated. Districts 1/Brooks, 3/Hunter and 4/Heard (Staff Recommendation: Approval)

  
• 00:26:52

  2013-0370

  Approval to renew BL040-10, construction and scheduled maintenance of sewer mains on an annual contract (July 16, 2013 through July 15, 2014), to the low bidder, Gary's Grading and Pipeline, Inc., base amount, $400,000.00. This project is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:27:57

  2013-0400

  Approval to renew BL029-10, repair and replacement of water service lines and installation/replacement of new and existing water meters on an annual contract (July 04, 2013 through July 03, 2014), to the low bidders as follows: Section A with The Dickerson Group, Inc., $700,000.00, and Section B with Metals and Materials Engineers, LLC, $650,000.00, base amount $1,350,000.00 (negotiated cost savings of approximately $32,500.00). This contract is funded 52% by the Water & Sewer Operating Fund and 48% by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:28:51

  2013-0483

  Approval to renew BL036-10, construction and scheduled maintenance of water mains on an annual contract (July 16, 2013 through July 15, 2014), to low bidder, John D. Stephens, Inc., base bid $600,000.00 (negotiated cost savings of approximately $30,000.00). This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:29:28

  2013-0507

  Approval to increase BL117-11, repair and replacement of electric motors on an annual contract to the overall low bidder, Smith Gray Electric Co., Inc., increase base bid from $130,000.00 to $485,000.00. This contract is funded through the Water & Sewer Operating Fund. (Staff Recommendation: Approve)

  
• 00:31:05

  2013-0480

  Approval/authorization for the Chairman to execute Change Order No. 1 (Final) to the contract with Allsouth Constructors, Inc., reducing the amount by $86,570.00 for work associated with the Beaver Ruin Reliability Improvements project. The contract amount is adjusted from $378,221.00 to $291,651.00 subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:31:48

  2013-0485

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 2 (Final) to the contract with Pizzagalli Construction Company, reducing the amount by $6,752,733.00 for work associated with the Yellow River Improvements project. The contract amount is adjusted from $245,000,000.00 to $238,247,267.00 subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:33:41

  Adjournment