BOC Work Session 5.05.15

May 05, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, May 5, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:06

  Call To Order

  
• 00:03:18

  Approval of Agenda

  
• 00:03:32

  2015-0438

  Approval of appointment to the Board of Tax Assessors. Term Expires Term Expires May 16, 2021. - Incumbent Sue Seibenhener. District 2/Howard

  
• 00:04:37

  2015-0439

  Approval of appointment to the Housing Authority. Term Expires December 31, 2020. - Incumbent John McCausian. District 3/Hunter

  
• 00:05:05

  2015-0440

  Approval of appointment to the Georgia's Innovation Corridor Joint Development Authority. Term Expires May 19, 2019. - Incumbent Chris Brown

  
• 00:05:23

  2015-0441

  Approval of appointment to the Gwinnett Convention & Visitors Bureau. Term Expires December 31, 2018. - Incumbent Bert Nasuti

  
• 00:05:47

  2015-0434

  Award BL023-15, purchase of fertilizers, herbicides, and insecticides on an annual contract (May 06, 2015 through May 05, 2016), Department of Community Services and Department of Water Resources, per attached recommendation letters, base bid $140,000.00 (this represents a 15% decrease over the previous contract).  (Staff Recommendation: Award)

  
• 00:06:39

  2015-0411

  Award BL026-15, construction of Harbins Park multi-purpose field pressbox, to low bidder, Pinnacle 1 Group, LLC, amount not to exceed $116,094.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award)

  
• 00:07:43

  2015-0442

  Approval/authorization for the Chairman to sign an agreement with Archer Athletic Association, Inc. for reimbursement to the County for total costs of design, construction administration, testing, demolition and construction of a press box at the multi-purpose field at Harbins Park, subject to approval by the Law Department.  Estimated costs $150,594.00.  District 3/Hunter (Staff Recommendation: Approval)

   

  
• 00:08:15

  2015-0428

  Approval to accept and appropriate donations received by Gwinnett County Parks and Recreation from 3rd quarter of 2014 through 1st quarter of 2015 in the amount of $620.10. (Staff Recommendation: Approval)

  
• 00:08:49

  2015-0437

  Approval/authorization to accept a donation from Gwinnett County Board of Health for a Hann Manufacturing mobile food demonstration table, model Z48013H, in the amount of $2,840.00.  The mobile food demonstration table would be used to highlight and promote heart healthy cooking demonstrations at four Gwinnett County Senior Service Centers. (Staff Recommendation: Approval)

  
• 00:09:46

  2015-0419

  Approval/authorization for the Chairman to sign an agreement with the Georgia Department of Corrections for the purpose of housing up to 128 state inmates in the Gwinnett County Comprehensive Correctional Complex from July 01, 2015 to June 30, 2016. This agreement is subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:03

  2015-0418

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and error discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $1,114,420.00, a decrease in assessed value of $23,055,510.00 for a net decrease of $21,941,090.00 for tax years 2006 thru 2014.

  
• 00:12:11

  2015-0443

  Approval of the March 31, 2015 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:14:13

  2015-0420

  Approval to renew RP004-12, provide examination and testing for protective services on an annual contract (June 25, 2015 through June 24, 2016), with Industrial/Organizational Solutions, Inc. dba I/O Solutions, Inc., base amount $126,670.00.  (Staff Recommendation: Approval)

  
• 00:15:01

  2015-0427

  Award OS017-15, upgrade Motorola software and hardware from version 7.13 to 7.15, to Motorola Solutions, Inc., utilizing a State of Georgia competitively procured contract (#SWC980-2800008), $1,491,309.00.  Authorization for Chairman to execute contracts subject to approval by the Law Department.  Contracts to follow award.   (Staff Recommendation: Award)

  
• 00:16:50

  2015-0430

  Award RP034-14, purchase and implementation of a jail management system and maintenance on a multi-year contract, to the highest scoring firm SmartCOP, Inc., dba CTS America. The initial term of this contract shall be upon execution through December 31, 2015, base amount $634,815.00. This contract may be automatically renewed on an annual basis for a total lifetime contract term of 5 years, total base amount $1,018,093.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award.  (Staff Recommendation: Award)

  
• 00:17:34

  2015-0426

  Approval to renew OS049, Oracle software licenses and support on an annual contract (May 31, 2015 through May 30, 2016), with Oracle Corporation, base amount $147,778.61.  (Staff Recommendation: Approval)

  
• 00:18:39

  2015-0435

  Approval/authorization for Project Ivy Creek Trail (Greenway); Project F-0110-01 for Declaration of Taking for condemnation proceedings regarding the property of Neena D. Goswami, located in Land Lot 213 of the 7th District of Gwinnett County, Georgia, consisting of 3.356 acres of property in fee simple, Parcel 1, Zoning R-100, amount $100,000.00. This contract is funded by the 2009 SPLOST Program. District 1/Brooks

  
• 00:19:39

  2015-0436

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with Peachtree Corners related to permitting for County projects that are located within Peachtree Corners, subject to review and approval by the Law Department.

  
• 00:20:46

  2015-0425

  Award OS016-15, purchase of Tasers, air cartridges, and associated equipment to Taser International, Inc., amount not to exceed $175,000.00.  (Staff Recommendation: Award)

  
• 00:23:19

  2015-0447

  Award BL002-15, Gwinnett County Lilburn Branch Library and City Hall Project, to low bidder, Hogan Construction Group, LLC, amount not to exceed $11,294,000.00. Project meets the standards as specified in the County Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 32% by the 2009 SPLOST Program, 13% by the 2005 SPLOST Program, and 55% by the City of Lilburn. District 2/Howard (Staff Recommendation: Award)

  
• 00:24:53

  2015-0412

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.593 acre (25,851 square feet) of permanent sewer easement and 0.322 acre (14,017 square feet) of temporary construction easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of the Hopkins Creek Sewer Interceptor on a Gwinnett County owned parcel (Tax Parcel 5-269-068) for consideration of $17,200.00. Subject to approval by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:26:02

  2015-0413

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.365 acre (15,911 square feet) of permanent sewer easement and 0.330 acre (14,369 square feet) of temporary construction easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of the Hopkins Creek Sewer Interceptor on a Gwinnett County owned parcel (Tax Parcel 5-276-007) for consideration of $11,850.00.  Subject to approval by the Law Department.  District 3/Hunter (Staff Recommendation: Approval)

  
• 00:26:45

  2015-0414

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.005 acres (221 square feet) of temporary construction easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of the Hopkins Creek Sewer Interceptor on a Gwinnett County owned parcel (Tax Parcel 5-236-121) for consideration of $73.00.  Subject to approval by the Law Department.  District 3/Hunter (Staff Recommendation: Approval)

  
• 00:27:25

  2015-0415

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.479 acres (20,871 square feet) of permanent sewer easement and 0.382 acres (16,662 square feet) of temporary construction easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of the Hopkins Creek Sewer Interceptor on a Gwinnett County owned parcel (Tax Parcel 5-237-002) for consideration of $9,090.00.  Subject to approval by the Law Department.  District 3/Hunter (Staff Recommendation: Approval)

  
• 00:28:10

  2015-0416

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.23 acres (10,034 square feet) of permanent sewer easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of a public sewer line on a Gwinnett County owned parcel (Tax Parcel 7-030-015) for the Fire Station No. 31 construction project.  Subject to approval by the Law Department.  District 4/Heard (Staff Recommendation: Approval)

  
• 00:29:01

  2015-0417

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.05 acres (2,248 square feet) of permanent sewer easement to the Gwinnett County Water and Sewerage Authority for construction and maintenance of a public sewer line on a Gwinnett County owned parcel (Tax Parcel 7-147-405) for the Fire Station No. 10 construction project.  Subject to approval by the Law Department.  District 1/Brooks (Staff Recommendation: Approval)

  
• 00:29:41

  2015-0409

  Approval/authorization for the Chairman to execute a 450 square foot Water Metering Device and Access Easement to the Gwinnett County Water and Sewerage Authority for the installation of a water meter vault for the Fire Station No. 10 construction project. Subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:26

  2015-0423

  Award BL028-15, sweeping of curbs and intersections on an annual contract (May 06, 2015 through May 05, 2016), to low bidder, Sweeping Corporation of America, Inc., base bid $97,015.32.  (Staff Recommendation: Award)

  
• 00:31:20

  2015-0424

  Award BL033-15, McDonough Drive (Dawson Blvd-Graves Rd) pedestrian safety improvement project, to low bidder, CMES, Inc., amount not to exceed $334,544.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 64% by the 2014 SPLOST Program and 36% by the American Recovery & Reinvestment Act (ARRA) Transit Stimulus Fund. District 2/Howard (Staff Recommendation: Award)

  
• 00:32:11

  2015-0429

  Award BL036-15, Hog Mountain Road (existing sidewalk-Little Mulberry Park), Hog Mountain Road (Mulberry Oaks Court-Hamilton Mill Parkway), Jim Moore Road (existing sidewalk to existing sidewalk near Greenside Court) pedestrian safety improvement projects, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $879,254.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:33:07

  2015-0431

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 2-Final with E.R. Snell Contractor, Co., Inc., on the Sugarloaf Parkway Extension, Phase I, Section 3A project, including an increase of $37,670.12, a reduction of $246,509.81 for a revised contract amount of $15,380,663.18. Subject to approval by the Law Department. This contract is funded by the 2009 SPLOST Program. Districts 3/Hunter and 4/Heard (Staff Recommendation: Approval)

  
• 00:34:20

  2015-0432

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 3-Final with E.R. Snell Contractor, Co., Inc., on the Sugarloaf Parkway Extension, Phase I, Section 3B project, including an increase of $201,017.10, for a revised contract amount of $15,035,155.78. Subject to approval by the Law Department. This contract is funded by the 2009 SPLOST Program and the Water and Sewer R&E Fund. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:35:26

  2015-0433

  Approval/authorization for the Chairman to execute Resolutions of Commitment to apply for and accept, if awarded, four Atlanta Regional Commission grants in an amount up to $11,744,226.00. The funding will be used to implement the following projects: Jimmy Carter Boulevard and Buford Highway intersection improvements M-0893, New Interchange at I-85 and McGinnis Ferry Road F-1054, Ronald Reagan Parkway Resurfacing M-0663 and Western Gwinnett Bikeway extension F-1065/F-1072. Should these grants be awarded, County matching funds will be required in the amount of $2,936,057.00 Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:36:31

  2015-0390

  Award BL013-15, South Berkeley Lake Road gravity sewer extension, to low bidder, Site Engineering, Inc., amount not to exceed $787,080.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:37:35

  2015-0389

  Approval to renew BL011-14, purchase of magnesium hydroxide slurry (MgOH) an annual contract (May 21, 2015 through May 20, 2016), with Premier Magnesia, LLC, base bid $1,985,310.00 (negotiated cost savings of approximately $74,000.00). (Staff Recommendation: Approval)

  
• 00:38:36

  2015-0392

  Approval to renew OS138, parts, products and services for various pumps and mixers on an annual contract (July 16, 2015 through July 15, 2016), with GPM Environmental, base amount $350,000.00.  (Staff Recommendation: Approval)

  
• 00:39:33

  Adjournment