BOC Work Session 5.19.15

May 19, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, May 19, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:15

  Call To Order

  
• 00:04:09

  Approval of Agenda

  
• 00:05:02

  2015-0460

  Approval to extend BL020-13, purchase of public safety uniforms on an annual contract (May 10, 2015 through August 09, 2015), Departments of Corrections, Fire and Emergency Services, Police Services and Sheriff, per attached recommendation letters, base bid $97,376.13. (Staff Recommendation: Approval)

  
• 00:06:25

  2015-0450

  Approval to renew BL022-12, commercial waste and recovered materials hauling on an annual contract (June 06, 2015 through June 05, 2016), with Advanced Disposal Services Atlanta, LLC, base bid $140,000.00 (negotiated cost savings of approximately $2,800.00). (Staff Recommendation: Approval)

  
• 00:07:14

  2015-0456

  Approval to renew RP001-14, demand professional services for parks and recreation on an annual contract, (May 21, 2015 through May 20, 2016), with Foresite Group, Inc.; McFarland-Dyer & Associates, Inc.; Pond & Company; Stevens & Wilkinson GA, Inc.; Tunnell-Spangler & Associates dba TSW; and Wolverton and Associates, Inc., base amount $1,400,000.00 (negotiated cost savings of approximately $19,833.33). This contract is funded 71.4% by the 2014 SPLOST Program and 28.6% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:08:14

  2015-0466

  Approval to accept three (3) donations received in the amount of $6,000.00. These funds will be used to support the Gwinnett County Parks and Recreation Live Healthy Gwinnett Program. (Staff Recommendation: Approval)

  
• 00:09:03

  2015-0464

  Approval/authorization for the Chairman to execute an Access Agreement Addendum between Gwinnett County and Safety-Kleen Systems, Inc. to allow the installation of two additional monitoring wells as approved and recommended by the Georgia EPD at Pinckneyville Park, subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:09:57

  2015-0465

  Approval/authorization for the Chairman to execute a Water Metering Device Easement, Easement for Sanitary Sewer and Assignment Easement for Sanitary Sewer to Gwinnett Water and Sewerage Authority for Rabbit Hill Park, subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:10:48

  2015-0444

  Approval to renew BL071-11, provision of armored carrier services on an annual contract (August 28, 2015 through August 27, 2016), with Dunbar Armored, Inc., base bid $102,011.76. (Staff Recommendation: Approval)

  
• 00:12:16

  2015-0369

  Approval/authorization for Gwinnett County Fire & Emergency Services to enter into an agreement with Lanier Technical College to provide clinical services to the students enrolled in the College's EMS program. This process will provide an opportunity for the students in the EMS program to experience emergency situations and complete required clinical hours. (Staff Recommendation: Approval)

  
• 00:13:17

  2015-0526

  Approval of appointment of Rick Cost to the Retirement Plans Management Committee of the Gwinnett County Public Employees Retirement System. Term Expires December 31, 2018.

  
• 00:13:56

  2015-0515

  Approval/authorization for the Chairman to execute a Third Amendment to the Gwinnett County Defined Benefit Plan Master Trust Agreement to allow appointed Trustees to be reappointed to serve more than one successive term, and to serve at the pleasure of the County Administrator or Board of Commissioners, as applicable. The Retirement Plans Management Committee approved this item at its meeting on March 31, 2015.

  
• 00:14:51

  2015-0518

  Approval/authorization for the Chairman to execute a First Amendment to the Gwinnett County Defined Benefit Plan to allow clarification for purposes of Plan administration, the treatment of a participant's spouse for Federal law purposes under the Plan, and to allow participants who have retired under the Plan and are subsequently reemployed by the County to continue receiving pension benefits without suspension. The Retirement Plans Management Committee approved this item at its meeting on March 31, 2015.

  
• 00:16:02

  2015-0445

  Approval/authorization for the Chairman to execute any and all documents necessary for Gwinnett County to approve an expansion of the boundaries of the Gwinnett Place Community Improvement District by seven parcels, subject to review by the Law Department. District 1/Brooks

  
• 00:17:36

  2015-0451

  Approval to accept and appropriate donations received during the 1st quarter 2015 in the amount of $3,014.15 made to Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approval)

  
• 00:18:20

  2015-0457

  Award OS018-15, conversion of HVAC controls from pneumatic to digital, to Trane Building Services, utilizing the Cooperative Purchasing Network contract, a competitively procured agreement, $388,604.25. Authorization for Chairman to execute contracts subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Award)

  
• 00:19:51

  2015-0453

  Award BL030-15, Gwinnett County Courthouse Annex build out renovation project, to low bidder, Beatty Construction, Inc., amount not to exceed $772,300.00. Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:21:14

  2015-0462

  Award BL035-15, Simpsonwood property demolition project, to low bidder, Complete Demolition Services, LLC., amount not to exceed $922,500.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:21:58

  2015-0452

  Award BL034-15, Old Norcross Road (at Ingram Road) road safety & alignment improvement project, to low bidder, CMES, Inc., amount not to exceed $502,905.50. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 1/Brooks & District 2/Howard (Staff Recommendation: Award)

  
• 00:22:51

  2015-0481

  Award BL031-15, Old Fountain Road (Alcovy River) bridge improvement project, to low bidder, Massana Construction, Inc., amount not to exceed $2,824,677.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter & District 4/Heard (Staff Recommendation: Award)

  
• 00:23:50

  Adjournment