BOC Work Session June 04, 2013

June 04, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, June 4, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:31

  Call To Order

  
• 00:04:44

  Approval of Agenda

  
• 00:05:29

  2013-0454

  Approval to renew BL056-12, purchase of bread on an annual contract (August 08, 2013 through August 07, 2014), Department of Community Services, Department of Corrections, and Sheriff's Department, to low bidder, Earthgrains Baking Co., base amount $261,200.00. This contract is funded 98.62% by the General Fund and 1.38% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:06:07

  2013-0458

  Approval to renew BL046-12, purchase of milk, milk products and frozen snacks on an annual contract (June 16, 2013 through June 15, 2014), Department of Community Services, Department of Corrections, and the Sheriff's Department, to low bidders, Borden Dairy Company of Kentucky, LLC d/b/a Flav-O-Rich Dairies, LLC and Blue Bell Creameries, LP, base bid $270,900.00. This contract is funded 94% by the General Fund and 6% by the Atlanta Regional Commission. (Staff Recommendation: Approval)

  
• 00:07:00

  2013-0444

  Approval to renew BL022-12, commercial waste and recovery materials hauling on an annual contract (June 06, 2013 through June 05, 2014), to low bidder, Advanced Disposal Services Atlanta, LLC, base bid $127,000.00. This contract is funded 98.2% by the Recreation Fund and 1.8% by Grant Funding. (Staff Recommendation: Approval)

  
• 00:07:44

  2013-0464

  Approval/authorization of change order no. 3 final to the contract, BL094-11 Construction of the Vines Park Rehabilitation Project, with ResCom of Georgia, LLC, decreasing the amount by $14,996.40. The contract amount is adjusted from $1,123,528.00 to $1,108,531.60. This project is funded by the 2005 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:08:32

  2013-0465

  Approval/authorization of change order no. 1 to the contract, BL025-12 Lion's Club Park Redevelopment, with Astra Group, Inc., increasing the amount by $81,029.33 and extending the contract completion time by 39 days. The contract amount is adjusted from $5,258,888.00 to $5,339,917.33. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:09:31

  2013-0463

  Ratification of work task authorizations No. 2011-49 through 2011-60 for Jacobs Project Management Company for program management services in the amount of $372,900.00. This project is funded 100% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:10:14

  2013-0437

  Approval/authorization for the Chairman to sign an agreement with the Georgia Department of Corrections for the purpose of housing up to 128 state inmates in the Gwinnett County Comprehensive Correctional Complex from July 1, 2013 through June 30, 2014. This agreement is subject to review and approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:09

  2013-0431

  Approval to extend OS099, purchase of office supplies on an annual contract (June 19, 2013 through October 17, 2013), Department of Financial Services, with Office Depot, Inc., through utilization of the National Intergovernmental Purchasing Alliance & Office Supplies agreement, base amount $110,000.00. (Staff Recommendation: Approval)

  
• 00:12:34

  2013-0441

  Approval to renew BL071-11, provision of armored carrier services on an annual contract, (August 28, 2013 through August 27, 2014), Department of Financial Services, with the low bidder, Dunbar Armored, Inc., base bid $101,836.76. This contract is funded 42% by the General Fund, 36% by the Recreation Fund, 14% by the Police Fund, 4% by the Water & Sewer Operating Fund, 2% by the Airport Operating Fund, 1% by the Fire/EMS Fund, and 1% by the Solid Waste Operating Fund. (Staff Recommendation: Approval)

  
• 00:13:14

  2013-0459

  Approval/authorization to accept grant funds in the amount of $45,000.00 from the Georgia Department of Human Services (GADHS) designated for Gwinnett Coalition. The Family Connection Grant award is designated for a children's community based initiative. Approval/Authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval by the Law Department. This grant is 100% funded through GADHS with no match required.

  
• 00:14:21

  2013-0476

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development (HUD) amended Action Plans for FY2008 and FY2012-13. The Amended Action Plans will cover the transfer of HOME and NSP program funds totaling $2,112,280. The revision includes allocating programmed funds to Lawrenceville Housing Corporations Oakland Downs townhome construction project. The grant programs are 100% funded by HUD. Approval and Authorization to implement the programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant document subject to approval of the Law Department.

  
• 00:16:26

  2013-0462

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value of $74 thousand, a decrease in assessed value of $1.9 million, for a net decrease of $1.8 million for tax years 2006 thru 2012. (Staff Recommendation: Approval)

  
• 00:17:24

  2013-0442

  Approval to renew RP035-10, purchase of Type 1-Ad, Class 1 Ambulances on an annual contract (June 07, 2013 through June 06, 2014), to the highest scoring firm, Life Line Emergency Vehicles, base amount $1,626,635.92. This contract is funded 97% by the 2005 SPLOST Program and 3% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:18:41

  2013-0439

  Approval/authorization for the Chairman to execute any and all documents necessary to approve the issuance of revenue anticipation certificates by the Hospital Authority of Gwinnett County for the benefit of Gwinnett Hospital System, Inc., subject to review and approval by the Law Department. The County's approval of the plan of finance for the issuance of these revenue anticipation certificates does not result in an indebtedness or obligation of the County.

  
• 00:19:48

  2013-0443

  Approval to renew BL003-11, provide merchant services for a credit card convenience fee program on an annual contract (June 12, 2013 through June 11, 2014), to low bidder, Value Payment Systems, LLC, base bid $260,000.00 (no cost to the County). (Staff Recommendation: Approval)

  
• 00:20:22

  2013-0398

  Approval to renew RP006-10, transit system operation and maintenance on an annual contract (July 01, 2013 through June 30, 2014), with the highest scoring firm, Veolia Transportation Services, Inc., base amount $14,254,507.00 (negotiated cost savings of approximately $204,759.00). This contract is funded 47% by the Local Transit Operating Fund and 53% by various Grant funds. (Staff Recommendation: Approval)

  
• 00:21:38

  2013-0435

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Baldwin Paving Company, Inc., on the Russell Road (Calvin Davis Circle to SR 20), M-0552-01 and the SR 20 at Azalea Drive (Woodward E.S.), F-0766-01 projects, total increase $56,014.59, total reduction $120,747.04, revised contract amount $1,660,893.37. This is the final change order for this contract. Subject to approval by Law Department. This contract is funded 67.1% by the 2005 SPLOST Program and 32.9% by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:22:53

  2013-0440

  Approval/authorization for Chairman to execute a Force Account Agreement with Jackson Electric Membership Corporation on the Pleasant Hill Road at I-85 Diverging Diamond Interchange Bridge Improvement Project, F-0781, total $172,466.99. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This Agreement is funded 55% by the Gwinnett Place Community Improvement District and 45% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:23:55

  2013-0461

  Approval/authorization for Chairman to execute Supplemental Agreement No. 2-Final with Summit Construction & Development, LLC, on the Dacula Road at Old Peachtree Road, M- 0551 and the Fence Road (Dacula Elementary School), F-0769-01 projects, total increase $5,886.00, total reduction $41,864.45, revised contract amount $582,166.65. This is the final change order for this contract. Subject to approval by Law Department. This contract is funded 68% by the 2005 SPLOST Program and 32% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:25:41

  2013-0457

  Award BL034-13, purchase of water meter repair parts, fittings and meter boxes on an annual contract (June 05, 2013 through June 04, 2014), to low bidders per attached recommendation letter, base amount $481,696.32. This contract is funded 75% by the Water & Sewer Renewal & Extension Fund and 25% by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:26:29

  Adjournment