BOC Work Session 6.02.15

June 02, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 
Tuesday, June 2, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:10

  Call To Order

  
• 00:03:06

  Approval of Agenda

   

   

  
• 00:03:52

  2015-0548

  Approval of appointment to the Indigent Defense Governing Committee. Term Expires June 30, 2018.  Incumbent - Theresa Cox

  
• 00:04:16

  2015-0494

  Approval to renew BL030-14, purchase of crushed stone on an annual contract (June 3, 2015 through June 2, 2016), Departments of Community Services, Water Resources, and Transportation, with Vulcan Materials Company; Martin Marietta Materials, Inc.; and Hanson Aggregates, Inc., base bid $375,000.00. (Staff Recommendation: Approval)

  
• 00:05:20

  2015-0520

  Approval to renew BL046-12, purchase of milk and milk products on an annual contract (June 16, 2015 through June 15, 2016), Department of Community Services, Department of Corrections and Sheriff's Department, with Borden Dairy Company of Kentucky, LLC d/b/a Flav-O-Rich Dairies, LLC, base bid $256,000.00. (Staff Recommendation: Approval)

  
• 00:06:02

  2015-0517

  Award BL021-15, Pinckneyville Soccer Park retaining wall repair, to low responsive bidder, F. E. Sims Enterprises, Inc., amount not to exceed $253,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:07:06

  2015-0522

  Approval/authorization of Change Order No. 2 - Final to the contract, BL030-13 Construction of Ivy Creek Greenway Phase 1, Section 3 with Astra Group, Inc., decreasing the amount by $972.36 and extending the contract by 101 days. The contract amount is adjusted from $2,270,029.73 to $2,269,057.37. This project is funded by the 2005 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:08:33

  2015-0519

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $573,010.00, a decrease in assessed value of $412,040.00 for a net increase of $160,970.00 for tax years 2009 thru 2014.

  
• 00:09:49

  2015-0529

  Approval of the April 30, 2015 Monthly Financial Status Report and ratification of all budget amendments.

  
• 00:12:41

  2015-0516

  Approval to renew RP035-10, purchase of Type 1-Ad, Class 1 Ambulances on an annual contract (June 07, 2015 through June 06, 2016), with Life Line Emergency Vehicles, base amount $704,560.11. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:13:38

  2015-0556

  Award OS019-15, implementation of the public safety notification and response system at the Gwinnett County Police 911 Center and post implementation testing, to Risk Response Team, Inc. $236,499.96. This project is funded by the 2014 SPLOST Fund. (Staff Recommendation: Award)

  
• 00:15:58

  2015-0497

  Approval/authorization to enter into an Agency Application and Participation Agreement between the Gwinnett County Police Department and the Georgia Association of Chiefs of Police. All documents subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:16

  2015-0490

  Approval to accept (1) donated Humvee ID #NG3RZG from the U.S. Military. Humvee would be added to Sheriff's Office fleet, for use as RRT unit transport to training, search and rescue missions, in conjunction with Beat the Heat program that seeks to educate youth about drugs, alcohol, impaired and distracted driving, and in departmental recruiting and job fairs. All operating costs to be absorbed by approved allocations for repair and maintenance and fuel in FY2015 operating budget. Cost associated with re-painting and/or equipment alterations will be covered by drug asset forfeiture funds.

  
• 00:20:20

  2015-0500

  Approval to renew RP004-14, transportation consultant demand professional services on an annual contract (July 01, 2015 through June 30, 2016), per attached recommendation letter, base amount $3,500,000.00 (negotiated cost savings of approximately $46,000.00). This contract is funded 85% by the 2014 SPLOST Program, 10% by the 2009 SPLOST Program and 5% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:21:20

  2015-0524

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power Company on the Graves Road (Old Mill Lane-Graves Lane), PN F-0812 and the Graves Road at McDonough Drive, PN M-0683 Pedestrian Safety and Intersection Improvement projects. Total: $252,723.00. Subject to approval by the Law Department. This agreement is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:22:38

  2015-0458

  Award OS012-15, products, parts, services and training for Xylem/Flygt submersible pumps on an annual contract (May 19, 2015 through May 18, 2016) to Xylem Water Solutions USA, Inc., base amount $3,400,000.00. (Staff Recommendation: Award)

  
• 00:23:41

  2015-0459

  Award BL032-15, Crooked Creek Water Reclamation Facility secondary clarifiers no. 5 and no. 6 rehabilitation, to low bidder, Heavy Constructors, Inc., amount not to exceed $2,167,391.08. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 2/Howard (Staff Recommendation: Award)

  
• 00:24:44

  2015-0480

  Award OS149, purchase of Rotork valve actuators and associated control systems, parts and services, for repair and replacement of existing units on an annual contract (June 02, 2015 through June 01, 2016), to Rotork Controls, Inc., base amount $450,000.00. (Staff Recommendation: Award)

  
• 00:25:36

  2015-0514

  Award BL037-15, purchase of water meter repair parts, fittings and meter boxes on an annual contract (June 05, 2015 through June 04, 2016), to low bidders per the attached recommendation letter, base bid $600,000.00 (this represents a 6.3% decrease from the previous contract). (Staff Recommendation: Award)

  
• 00:26:20

  2015-0461

  Approval to renew RP002-13, on call water and wastewater facility equipment repair and maintenance on an annual contract (July 17, 2015 through July 16, 2016), with Crowder Construction Company; Lanier Contracting Company; Western Summit Constructors, Inc.; and WWPS/WPS Joint Venture, base amount $5,000,000.00 (negotiated cost savings of approximately $41,250.00). (Staff Recommendation: Approval)

  
• 00:27:24

  Adjournment