BOC Work Session 7.21.15

July 21, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, July 21, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:46

  Call To Order

  
• 00:02:38

  Approval of Agenda

  
• 00:03:36

  2015-0702

  Approval of appointment to the Family & Children Services Board. Term Expires June 30, 2020.
  - Incumbent Sharon Harris.
  District 3/Hunter

  
• 00:03:55

  2015-0660

  Approval of change order no. 4 to RP028-10, provision of comprehensive outpatient treatment program services for alcohol and drug dependent persons on a multi-year contract, with View Point Health formerly GRN Community Service Board, base amount $48,000.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:05:19

  2015-0657

  Approval to accept a donation from PR Solutions Afterschool Ambassador Program in the amount of $710.18. These funds will be used to support the Gwinnett County Parks and Recreation Live Healthy Gwinnett Program. (Staff Recommendation: Approval)

  
• 00:06:03

  2015-0667

  Approval/authorization to execute agreements for the U.S. Department of Housing and Urban Development (HUD) Urban County Qualification Plan for 2016-2018. This plan allows Gwinnett County and the participating cities within the County, to remain eligible for federal funding from HUD through the Community Development Block Grant (CDBG), HOME Program and Emergency Solutions Grant (ESG) programs. These grant programs are 100% funded by HUD. Approval and Authorization for the Chairman, or designee, to sign any necessary grant documents subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:55

  2015-0687

  Approval/authorization of a resolution establishing the 2015 millage rates; authorizing the levy of taxes within Gwinnett County; approving the Gwinnett County Board of Educations recommended millage rates, and authorization for the Chairman to execute any and all documents related to the millage rate and digest submission to the Georgia Department of Revenue. (Staff Recommendation: Approval)

  
• 00:09:01

  2015-0663

  Award OS026-15, purchase of two aerial ladder trucks using harvested ladders, and authorization to deem aerial ladder units 3004 and 3066 surplus, to Sutphen Corporation, $2,067,716.09. This purchase is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:10:53

  2015-0652

  Approval/authorization to accept the 2015 Chesney Fallen Firefighters memorial Grant from the Georgia Firefighters Burn Foundation, in the amount of $1,500.00 to purchase bedside alarms for the deaf/hard of hearing citizens of Gwinnett County. Approval/Authorization for the Department Director of Fire & Emergency Services to execute grant documents and any other necessary documents, subject to review by the Law Department. The grant is 100% funded through the Georgia Firefighters Burn Foundation with no match requirements. (Staff Recommendation: Approval)

  
• 00:11:30

  2015-0664

  Approval to renew RP023-12, provision of voice & data network services on an annual contract (August 12, 2015 through August 11, 2016), with AT&T, Inc., base amount $1,700,000.00. (Staff Recommendation: Approval)

  
• 00:13:24

  2015-0638

  Approval/authorization for Project Garner Road over Garner Creek, Project # F-0787-01 for Declaration of Taking for condemnation proceedings regarding the property of Ann Taylor Gomez f/k/a Ann Taylor and Cavalry Portfolio Services, LLC as assignee of Cavalry SPV I, LLC as assignee of FIA Card Services, N.A. a/k/a Bank of America, N.A. (USA), located in Land Lot 94 of the 6th District of Gwinnett County, Georgia, consisting of 1,291.92 sq. ft. of Temporary Easement for Construction of Detour, 5,559.59 sq. ft. of Permanent Easement for Construction and Maintenance of Drainage and 778.38 sq. ft. of Temporary Easement for Construction of Drives, Parcel 4, Zoning RM, amount $3,900.00. This contract is funded by the 2009 SPLOST Program. District 2/Howard

  
• 00:14:36

  2015-0651

  Approval/authorization for the Chairman to execute a Second Amendment to Intergovernmental Agreement to Provide Stormwater Services within the City of Peachtree Corners, extending the term of the Intergovernmental Agreement for one additional year, all documents being subject to review and approval by the Law Department.

  
• 00:15:18

  2015-0647

  Approval/authorization for the Chairman to execute any and all documents necessary in support of the Gwinnett Place Opportunity Zone application being submitted to the Georgia Department of Community Affairs by the Gwinnett Place Community Improvement District. Subject to approval by the Law Department. District 1/Brooks

  
• 00:16:22

  2015-0645

  Approval to renew RP008-13, provision of emergency management consulting & recovery services on an annual contract (August 09, 2015 through August 08, 2016), with Tetra Tech, Inc. (formerly known as Science Application International Corporation), base amount $35,000.00. (Staff Recommendation: Approval)

  
• 00:17:55

  2015-0686

  Approval/authorization of a resolution to adopt the updated Hazard Mitigation Plan. (Staff Recommendation: Approve)

  
• 00:18:47

  2015-0654

  Award OS025-15, purchase of prisoner transport buses, to Peach State Freightliner, LLC, utilizing a State of Georgia competitively procured agreement, $372,700.00. (Staff Recommendation: Award)

  
• 00:19:37

  2015-0655

  Award BL052-15, Lawrenceville Senior Center renovation project, to low bidder, Multiplex LLC, amount not to exceed $1,593,000.00 and approval to dispose of any and all fixed assets associated with the demolition of existing facilities. This project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 79.86% by the Department of Housing and Urban Development, 11% by the 2014 SPLOST Program, and 9.14% by the Atlanta Regional Commission. District 4/Heard (Staff Recommendation: Award)

  
• 00:20:52

  2015-0656

  Award BL057-15, Gwinnett Justice and Administration Center re-roof project, to low bidder, Roof Management, Inc., amount not to exceed $2,542,000.00 and approval to dispose of any and all fixed assets associated with the demolition of existing facilities. This project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:22:27

  2015-0646

  Approval to renew BL044-14, purchase of gasoline and diesel fuel on an annual contract (August 31, 2015 through August 30, 2016) with Petroleum Traders Corporation as the primary supplier; Mansfield Oil of Gainesville, Inc. as the secondary supplier; and Boswell Oil Company as the tertiary supplier, base bid $22,000,000.00. (Staff Recommendation: Approval)

  
• 00:23:14

  2015-0650

  Award BL053-15, Crooked Creek Road (Jay Bird Alley South to existing sidewalk) pedestrian safety improvement project, to low bidder, CMEC, LLC, amount not to exceed $198,779.30. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 50% by the 2005 SPLOST Program and 50% by the City of Peachtree Corners. District 2/Howard (Staff Recommendation: Award)

  
• 00:24:23

  2015-0658

  Award BL049-15, S.R. 316 at Harbins Road/Alcovy Road intersection improvements project, to low bidder, CMES, Inc., amount not to exceed $634,770.42. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity bonds. Contract to follow award. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:25:23

  2015-0661

  Award RP007-15, comprehensive transportation plan update, to the highest scoring firm, Kimley-Horn and Associates, Inc., amount not to exceed $1,250,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 80% by the Atlanta Regional Commission and 20% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:26:37

  2015-0671

  Approval of incorporation into the Gwinnett County Street Lighting Program, Graymont, F-0790-28. The estimated upfront capital installation cost is $39,498.28 and the estimated annual revenue and operating cost is $2,642.05. Subject to approval by the Law Department. The installation is funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:28:41

  2015-0672

  Approval of incorporation into the Gwinnett County Street Lighting Program, Cannonwolde, F-0790-29. The estimated upfront capital installation cost is $15,862.66 and the estimated annual revenue and operating cost is $5,582.49. Subject to approval by the Law Department. The installation is funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:29:19

  2015-0673

  Approval of incorporation into the Gwinnett County Street Lighting Program, Coopers Pond, units 3-4, F-0790-30. The estimated upfront capital installation cost is $13,093.62 and the estimated annual revenue and operating cost is $4,149.37. Subject to approval by the Law Department. The installation is funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:29:59

  2015-0675

  Approval/authorization for Chairman to execute Supplemental Agreement No. 2-Final with E.R. Snell Contractor, Co., Inc., on the Pleasant Hill Road at I-85 Diverging Diamond Interchange project, PN F-0781. Total Increase: $47,664.51. Reduction $385,328.79. Revised Contract Amount: $3,988,784.83. This is the final change order for this contract. Subject to Approval by the Law Department. This contract is funded 75% by the 2009 SPLOST Program and 25% by the Gwinnett Place Community Improvement District and the State Road and Tollway Authority. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:31:24

  2015-0676

  Approval/authorization for Chairman to execute Supplemental Agreement No. 3-Final with Johnson Landscapes, Inc., d/b/a Vertical Earth on the Western Gwinnett Bikeway (Pleasant Hill Road to 2,400 feet south of Rogers Bridge Road) project, PN F-0341 (F-0341-03 and F-0341-04). Total Increase: $4,480.17. Revised Contract Amount: $1,487,449.83. This is the final change order for this contract. Subject to Approval by the Law Department. This contract is funded 68% by the Georgia Department of Transportation, 16% by the City of Duluth and 16% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:32:41

  2015-0659

  Award BL043-15, vacuum truck storage building, to low bidder, Garrison Construction Company, Inc., amount not to exceed $581,752.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:33:59

  2015-0668

  Award OS024-15, purchase of parts, products & services for the Jenbacher generator located at the F. Wayne Hill Water Resources Center on an annual contract (July 22, 2015 through July 21, 2016), to Nixon Energy Solutions, base amount $300,000.00. (Staff Recommendation: Award)

  
• 00:34:53

  2015-0670

  Award OS023-15, purchase of parts, products, services & training to support the Mission Communications system on an annual contract (July 22, 2015 through July 21, 2016), to Kazmier & Associates, Inc., base amount $140,000.00. (Staff Recommendation: Award)

  
• 00:35:29

  2015-0662

  Approval to increase OS133, service agreement for supervisory control and data acquisition (SCADA) programming, design, and integration services on an annual contract (May 06, 2015 through May 05, 2016), with Kapsch TrafficCom IVHS, Inc., increase base amount from $250,000.00 to $750,000.00. (Staff Recommendation: Approval)

  
• 00:37:02

  2015-0677

  Approval/authorization for the Chairman to approve Change Order No. 1-Final to the contract with P.F. Moon and Company for work associated with the Crooked Creek WRF Filter Rehabilitation project, increasing the contract by $69,786.07 and extending the contract completion time by 139 days. The contract amount is adjusted from $4,170,000.00 to $4,239,786.07 subject to approval by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:38:06

  2015-0678

  Approval/authorization for the renewal of the Emergency Support Agreement for the Water Distribution Interconnection between Gwinnett County and the City of Gainesville. Subject to approval by the Law Department (Staff Recommendation: Approval)

  
• 00:39:04

  2015-0679

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement (IGA) between the City of Lawrenceville and Gwinnett County for utility replacements associated with the Park Place Drive Water Main Replacement project. The estimated cost is $427,320.00, subject to approval by the Law Department. District 3/Hunter & District 4/Heard (Staff Recommendation: Approval)

  
• 00:40:16

  Adjournment