BOC Work Session May 21, 2013

May 21, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, May 21, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:09:03

  Call To Order

  
• 00:10:05

  Approval of Agenda

  
• 00:10:51

  2013-0438

  Approval of appointment to the Housing Authority. Term Expires April 26, 2018. Incumbent - James L. Thompson. District 1/Brooks

  
• 00:11:20

  2013-0401

  Approval/authorization for Chairman to execute change order no. 3, RP028-10, provision of comprehensive outpatient treatment program service for alcohol & drug dependent persons on a multi-year contract, with View Point Health formerly GRN Community Service Board, base amount $172,800.00. Subject to review and approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:13:20

  2013-0397

  Award BL030-13, construction of Ivy Creek Greenway, phase I, section 3, to low bidder, Astra Group, Inc., amount not to exceed $2,165,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 46.2% by the Transportation Enhancement Program Grant, 44.6% by the 2009 SPLOST Program and 9.2% by the 2005 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:14:27

  2013-0467

  Ratification of employment agreement with Casey Snyder, Director of Fire and Emergency Services, for recording purposes.

  
• 00:16:27

  2013-0346

  Award BL022-13, Gwinnett County fire training centerphase I driving course, to low responsive bidder, Southeastern Site Development, Inc., amount not to exceed $1,258,777.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 52% by the 2005 SPLOST Program and 48% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:17:49

  2013-0414

  Approval to renew OS106, criminal justice information system (CJIS) software maintenance and support on an annual contract (August 01, 2013 through July 31, 2014), to Metatomix, Inc., base amount $385,740.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

  
• 00:18:43

  2013-0434

  Approval of an Ordinance amending Section 26-29: (4)(i) of the Code of Ordinances of Gwinnett County, subject to review and approval by the Law Department.

  
• 00:19:12

  2013-0337

  Approval/authorization for project Arcado Road at Killian Hill Road, project M-0681 for Declaration of Taking procedures for condemnation proceedings regarding the property of Herman Harmon, Jr. and Cathy M. Harmon, lying and being in Land Lot 124 of the 6th District of Gwinnett County, Georgia consisting of 0.077 acres of permanent easement for construction and maintenance of slopes, and 0.100 acres of permanent easement for construction and maintenance of drainage structures. Parcel 15, Tax Map No. 6-124-108, Zoning R-100. Amount $9,700.00. This project is funded by the 2009 SPLOST Program. District 2/Howard

  
• 00:20:10

  2013-0342

  Approval/authorization for project Pedestrian Improvements Along US Highway 23/State Route 13 (Buford Highway) for Declaration of Taking procedures for condemnation proceedings regarding the property of First States Investors 4000C, LLC, Gwinnett County Tax Commissioner, CF Branch, LLC, and Wells Fargo Bank, Inc., lying and being in Land Lot 244 of the 6th District of Gwinnett County, Georgia consisting of 784.86 square feet of permanent easement for construction and maintenance of slopes. Parcel 7, Tax Map Numbers 6- 244-010C and 6-244-071, Zoning C-2. Amount $6,700.00. This project is funded by the Gwinnett Village Community Improvement District. District 2/Howard

  
• 00:21:05

  2013-0347

  Approval/authorization for project Pedestrian Improvements Along US Highway 23/State Route 13 (Buford Highway), project G-0107 for Declaration of Taking procedures for condemnation proceedings regarding the property of Mahin S. Khalili, and Champion Imports, Inc., lying and being in Land Lot 244 of the 6th District of Gwinnett County, Georgia consisting of 393.29 square feet of permanent easement for construction and maintenance of slopes and 949.03 square feet of two temporary driveway easements. Parcel 5, Tax Map No. 6- 245-372, Zoning C-2. Amount $1,700.00. This project is funded by the Gwinnett Village Community Improvement District. District 2/Howard

  
• 00:22:11

  2013-0357

  Approval/authorization for project South Bogan Road Safety Improvement Project, Project # M-0692-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Jeffrey C. Gilleland, Lisa Page Rolin f/k/a Lisa Gilleland, JP Morgan Chase Bank, N.A., Residential Capital, LLC, as successor by merger to Residential Funding Corporation, lying and being in Land Lot 220 of the 7th District of Gwinnett County, Georgia consisting of 0.045 acres of permanent easement for construction and maintenance of slopes and 0.101 acres of 24 month temporary easement for construction of detour slopes. Parcel 2, Tax Map No. 7-220-065, Zoning R-100, Amount $19,500.00. This project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:23:20

  2013-0417

  Approval/authorization for the Chairman to delegate authority to the Chief of Police to execute a Memorandum of Understanding (MOU) and all other related documents with the Federal Bureau of Investigation, Atlanta Safe Streets Gang Task Force (SSGTF) on behalf of the County. Subject to review by the Law Department. (Staff Recommendation: Approve)

  
• 00:24:10

  2013-0419

  Approval/authorization for the Chairman to execute an Intergovernmental Lease Agreement with the City of Norcross for the Fire Museum located on a portion of the County owned property known as "Fire Station No.1" at 165 Lawrenceville Street, Norcross. Subject to approval by Law Department. (Staff Recommendation: Approval)

  
• 00:25:19

  2013-0428

  Approval/authorization for the Chairman to sign oneyear non-exclusive franchise agreements with two (2) Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of 2012. These agreements will be for the period beginning May 21, 2013, and ending on May 20, 2014. Agreements are subject to approval by the Law Department. Contracts to follow. (Staff Recommendation: Approval)

  
• 00:26:30

  2013-0395

  Award BL029-13, Cruse Road sidewalk (Sugarloaf Parkway to Old Norcross Road), project number F-0869, Beaver Ruin Road sidewalk (Rockborough Trail to Bailey Drive), project number F-0870, and S.R. 141 sidewalk (Holcomb Bridge Road to Woodhill Drive), project number F-0874, pedestrian safety improvement projects, to low bidder, ISC, Inc., amount not to exceed $532,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard & District 4/Heard (Staff Recommendation: Award)

  
• 00:27:30

  2013-0408

  Award BL041-13, Buford Highway (Simpson Circle to Duluth Industrial Way), project number G-0111-000003-0003, pedestrian safety & Oakland Park Boulevard (U.S. 78 to Hewatt Road), project number G-0111-000003-0005, pedestrian safety project, to low bidder, ISC, Inc., amount not to exceed $624,142.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 95% by various Federal Transit Administration (FTA) grant funds and 5% by the Local Transit Capital Fund. District 1/Brooks, District 2/Howard & District 3/Hunter (Staff Recommendation: Award)

  
• 00:28:45

  2013-0416

  Approval to accept a Federal Aviation Administration (FAA) Airport Improvement Program Grant and a Georgia DOT State Airport Improvement Grant for the rehabilitation of Taxiway W, including repaving the taxiway, replacing existing light fixtures with LED replacement fixtures, and relocating the existing airfield electrical vault. The total project cost is $1,566,753.92 with the FAA providing $1,410,079.00, the State providing $72,366.00, and local County funds providing $84,308.92. Approval and authorization for Chairman or designee to execute any and all related documents, subject to approval by Law Department. This project will be funded 90% by Federal Aviation Administration, 5.4% by the Airport Renewal and Extension Fund and 4.6% by the Georgia Department of Transportation. District 4/Heard (Staff Recommendation: Approval)

  
• 00:30:20

  2013-0409

  Award BL033-13, Taxiway W pavement rehabilitation project, base bid and additive no. 1, to low bidder, C.W. Matthews Contracting Company, Inc., amount not to exceed $879,772.92 and additive no. 2 to low bidder, Trinity Electrical Services, Inc., amount not to exceed $452,779.00 for a total amount not to exceed $1,332,551.92. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 90% by a Federal Aviation Administration (FAA) Airport Improvement Grant, 5% by a Georgia Department of Transportation State Airport Improvement Grant, and 5% by the Airport Renewal and Extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:31:39

  2013-0420

  Approval/authorization for Chairman to execute an Agreement with the City of Suwanee for intersection improvements at McGinnis Ferry Road and Scales Road, M-0685-30, total project cost $145,000.00. The City of Suwanee will provide funding to upgrade from standard signal poles to mast arms in the amount of $20,000.00. Authorization for Chairman to execute any and all related documents, subject to approval by Law Department. This project is funded 86% by the 2009 SPLOST Program and 14% by City of Suwanee. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:32:46

  2013-0396

  Award OS115, Robicon maintenance agreement for variable frequency drives (VFDs) on a multi-year contract, to Siemens Industry, Inc. The initial term of this contract shall be May 22, 2013 through December 31, 2013, base amount $114,445.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2013 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelvemonth terms, for a total lifetime contract term of five years, total base amount $737,392.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. (negotiated cost savings of $124,868.00). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:33:56

  2013-0402

  Award BL010-13, electrical safety modifications for sixty (60) wastewater pump stations-construction package 3 (CP3), to the low bidder, Crowder Construction Company, amount not to exceed $542,929.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

  
• 00:34:39

  2013-0399

  Approval to renew BL029-12, provision of locating, inspecting, maintenance, etc. of valves on an annual contract (June 20, 2013 through June 19, 2014), to low responsive bidder, Wachs Valve and Hydrant Services, LLC, base amount $1,516,594.00. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:35:37

  2013-0403

  Approval/authorization for the Chairman to execute an Excess Facilities Charge Agreement with Georgia Power Company associated with Substation Improvements for work associated with the Water Production Facilities Standby Generator project in the amount of $1,103,763.78, subject to approval by the Law Department. This project is funded by the Water and Sewer Renewal and Extension Fund. District 4/Heard (Staff Recommendation: Approval)

  
• 00:36:50

  2013-0406

  Approval/authorization for the Chairman to execute change order no. 1 to the contract with Cleveland Electric Company for work associated with the Water Production Facilities Standby Generator project, reducing the amount by $1,166,758.00 and a time extension to the contract of 120 calendar days. The contract amount is adjusted from $16,897,135.00 to $15,730,377.00 subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:38:44

  2013-0407

  Approval/authorization for the Chairman to execute First Amendment to the Memorandum of Agreement with Atlanta Regional Commission regarding matters related to water supply issues in the amount of $50,000.00, subject to approval by the Law Department. This agreement is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:39:29

  Adjournment