BOC Work Session 9.01.15

September 01, 2015 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, September 1, 2015 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:04

  Call To Order

  
• 00:03:00

  Approval of Agenda

  
• 00:03:56

  2015-0795

  Approval to renew BL084-12, provide painting, pressure washing and handyman services on an annual contract (September 19, 2015 through September 18, 2016), Departments of Community Services and Support Services, to A&D Painting, Inc. and TKO Services, Inc., base bid $222,000.00. (Staff Recommendation: Approval)

  
• 00:05:07

  2015-0820

  Approval to renew BL020-13, purchase of public safety uniforms on an annual contract (August 10, 2015 through May 09, 2016), Departments of Corrections, Fire and Emergency Services, Police Services and Sheriff, per the attached recommendation letters, base bid $338,500.00 (negotiated cost savings of approximately $2,727.37). (Staff Recommendation: Approval)

  
• 00:05:49

  2015-0811

  Approval to renew RP012-13, provision of online and tollfree court payment services on an annual contract (September 04, 2015 through September 03, 2016), with nCourt, LLC, estimated revenue $15,000.00. (Staff Recommendation: Approval)

  
• 00:06:25

  2015-0817

  Award BL068-15, construction of Gwinnett Environmental & Heritage Center educator workroom and classroom, to low bidder, Bayne Development Group, LLC, amount not to exceed $409,560.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:07:28

  2015-0800

  Approval to accept a donation from PR Solutions Afterschool Ambassador Program in the amount of $500.00. These funds will be used to support the Gwinnett County Parks and Recreation Live Healthy Gwinnett Program. (Staff Recommendation: Approval)

  
• 00:07:56

  2015-0812

  Approval to renew BL070-14, provision of swimming pool maintenance and repair on an annual contract (October 07, 2015 through October 06, 2016), with Poolside, Inc., base bid $295,000.00. (Staff Recommendation: Approval)

  
• 00:08:31

  2015-0824

  Approval to appoint Gina Callicotte, Solomon Alexander and Yaasmeen Rhett-Hyjah to the Region Three Advisory Council formerly known as the Region Three Behavioral Health & Developmental Disabilities (DBHDD) Board. Term Expires July 31, 2018 - Incumbents Gina Callicotte and Solomon Alexander

  
• 00:09:17

  2015-0773

  Approval/authorization of Change Order No. 1 to the contract, BL067-14 Little Mulberry Woodland Trail Renovation with Steele & Associates, Inc., increasing the amount by $76,350.71 and extending the contract by 50 days. The contract amount is adjusted from $969,020.00 to $1,045,370.71. This project is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:10:04

  2015-0828

  Approval/authorization for the Chairman to execute a contract with the Georgia Department of Human Services (GDHS), to purchase transportation services for the seniors of Gwinnett County in the amount of $232,707.00. GDHS will provide either group and/or oneway trips for the period of July 1, 2015 - June 30, 2016. (Staff Recommendation: Approval)

  
• 00:10:58

  2015-0808

  Approval/authorization for the Chairman to sign an amendment to the agreement with the Georgia Department of Corrections for the purpose of housing up to 158 state inmates in the Gwinnett County Comprehensive Correctional Complex from September 1, 2015 to June 30, 2016. This agreement is subject to review and approval by the Law Department.

  
• 00:13:45

  2015-0806

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a net decrease of $1,487,270.00 for tax years 2007 thru 2014. (Staff Recommendation: Approval)

  
• 00:15:14

  2015-0821

  Approval of the July 31, 2015 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:17:25

  2015-0798

  Approval to renew BL096-14, Cisco maintenance and support on an annual contract (September 01, 2015 through August 31, 2016), with Prosys Information Systems, Inc., base bid $800,000.00. (Staff Recommendation: Approval)

  
• 00:19:18

  2015-0796

  Approval/authorization to execute a Performance Partnership Grant Agreement (PPA) between Gwinnett County, the Gwinnett County Office of Emergency Management (OEM) and the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) and acceptance of funding in the amount of $100,000.00. The award will be utilized to develop Emergency Management plans, train Emergency Management personnel, and purchase Emergency Management supplies and equipment. A county match of $100,000.00 is required and will be covered through in-kind personnel salaries. Approval/authorization to delegate authority as described in the attached action list subject to legal review.

  
• 00:21:04

  2015-0822

  Award BL067-15, purchase of various public safety vehicles on an annual contract (September 02, 2015 through September 01, 2016), to low bidders, Akin Ford Corporation; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., per attached recommendation letter, base bid $11,927,350.00. (Staff Recommendation: Award)

  
• 00:22:09

  2015-0774

  Approval/authorization for the Chairman to execute a Second Amendment to Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of their equipment located on the existing communications tower at 4663 Anderson-Livsey Lane, Snellville, known as "Anderson-Livsey Communications Tower." Subject to approval by the Law Department. Contracts to follow. District 3/Hunter. (Staff Recommendation: Approval)

  
• 00:23:00

  2015-0751

  Award BL062-15, inspection and exercising of water and sewer valves on an annual contract (September 01, 2015 through August 31, 2016), to low responsive bidder, Wachs Valve and Hydrant Services, LLC, base bid $1,777,700.00 (this represents a 16.2% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:24:57

  2015-0813

  Award BL065-15, restoration of utility repairs on an annual contract (October 07, 2015 through October 06, 2016), to low bidder, DAF Concrete, Inc., base bid $842,870.00. (Staff Recommendation: Award)

  
• 00:25:52

  2015-0815

  Award BL054-15, ozone generator renewal and system improvements, to low bidder, Heavy Constructors, Inc., amount not to exceed $3,916,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:26:37

  2015-0816

  Award BL066-15, F. Wayne Hill Water Resources Center equalization tank level instrument addition, to low bidder, Lanier Contracting Company, amount not to exceed $389,141.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:27:50

  2015-0818

  Award BL069-15, purchase of phosphate corrosion inhibitor on an annual contract (October 08, 2015 through October 07, 2016), to low bidder, Shannon Chemical Corporation, base bid $431,604.00 (this represents a 12% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:28:30

  2015-0814

  Approval to renew BL067-13, purchase of liquid cationic polymer on an annual contract (November 19, 2015 through November 18, 2016), with Polydyne, Inc., base bid $120,000.00 (negotiated cost savings of approximately $12,000.00). (Staff Recommendation: Approval)

  
• 00:29:10

  2015-0797

  Approval/authorization for the Chairman to execute the Memorandum of Understanding with the Georgia Department of Transportation (GDOT) for utility relocations associated with the SR 13 from CR 1962/McGinnis Ferry Road to George Pierce Park, (GDOT Project No. P.I.:0011639), subject to approval by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:30:51

  Adjournment