BOC Work Session 2.16.16

February 16, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, February 16, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:26

  Call To Order

  
• 00:01:24

  Approval of Agenda

  
• 00:02:26

  2016-0167

  Approval to move the Board of Commissioners' Tuesday, April 05, 2016 10:00 a.m. Work Session and 2:00 p.m. Business Session to Tuesday, April 12, 2016.

  
• 00:02:51

  2016-0187

  Approval of appointment to the Zoning Board of Appeals. Term expires February 28, 2017. Chairman's Appointment - Incumbent Jim Nash

  
• 00:03:13

  2016-0188

  Approval of appointment to the Zoning Board of Appeals. Term expires February 28, 2017. District 1/Brooks - Incumbent Tim Thornberry

  
• 00:03:34

  2016-0189

  Approval of appointment to the Zoning Board of Appeals. Term expires February 28, 2017. District 2/Howard - Incumbent R. Wayne Knox

  
• 00:03:56

  2016-0190

  Approval of appointment to the Zoning Board of Appeals. Term expires February 28, 2017. District 3/Hunter - Incumbent Alex Silva

  
• 00:04:14

  2016-0191

  Approval of appointment to the Zoning Board of Appeals. Term expires February 28, 2017. District 4/Heard - Incumbent Joseph Hughes

  
• 00:04:31

  2016-0192

  Approval of Curtis Northrup, Gwinnett Municipal Association appointment to the Gwinnett Animal Advisory Council. Term expires December 31, 2017.

  
• 00:04:53

  2016-0082

  Approval to renew OS005-15, purchase of office supplies on an annual contract (March 01, 2016 through February 28, 2017), with Office Depot, Inc., through utilization of The Cooperative Purchasing Network (TCPN) competitively procured contract, base amount $500,000.00 (negotiated cost savings of approximately $3,279.67). (Staff Recommendation: Approval)

  
• 00:06:25

  2016-0120

  Approval/authorization for the Chairman to execute a contract with the Gwinnett Coalition for Health and Human Services, in the amount of $55,074.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:19

  2016-0121

  Approval/authorization for the Chairman to execute a contract with the Gwinnett County Board of Health d/b/a Gwinnett County Health Department, in the amount of $1,564,391.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:49

  2016-0122

  Approval/authorization for the Chairman to execute a contract with the Gwinnett County Department of Family and Children Services, in the amount of $660,638.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:16

  2016-0123

  Approval/authorization for the Chairman to execute a contract with Gwinnett Hospital System, Inc., in the amount of $225,000.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:47

  2016-0124

  Approval/authorization for the Chairman to execute a contract with Gwinnett Sexual Assault Center, Inc., in the amount of $117,250.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:22

  2016-0125

  Approval/authorization for the Chairman to execute a contract with View Point Health, in the amount of $768,297.00 for the period of January 01, 2016 through December 31, 2016. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:09:46

  2016-0150

  Approval/authorization to accept a grant from the Atlanta Regional Commission, and to accept a donation from FRIENDS of Gwinnett County Senior Services. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals with disabilities living in Gwinnett County, for the period of January 01, 2016 through August 31, 2016. The grant award is $124,114.00 in federal funds, with a required local match of $84,001.00. The match requirement will be funded through Senior Services general fund, FRIENDS of Gwinnett County Senior Services and program user fees. Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary, subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:10:55

  2016-0103

  Approval/authorization of the December 31, 2015 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:14:47

  2016-0146

  Approval/authorization to accept a donation from STS Peter & Paul Serbian Orthodox Church totaling $250.00 received for Fire Station No. 3. These funds will be utilized to purchase approximately 20 smoke detectors. These smoke detectors will be distributed/installed in the first-in territory of Fire Station No. 3. (Staff Recommendation: Approval)

  
• 00:15:53

  2016-0186

  Approval/authorization for the Chairman to execute a Resolution approving the issuance of revenue bonds by the Development Authority of Gwinnett County for the benefit of Cornerstone Christian Academy, Inc., and any and all additional documents necessary to indicate such approval, subject to review and approval as to form by the Law Department.

  
• 00:16:52

  2016-0095

  Award RP028-15, purchase of an excavator, to the highest scoring firm, Tractor & Equipment Co., $305,200.00 (negotiated cost savings of $1,374.00).
  (Staff Recommendation: Award)

  
• 00:17:43

  2016-0111

  Approval/authorization for the Chairman to execute a Second Amendment to Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of their equipment located on the existing communications tower at 374 Hickory View Drive, Lawrenceville, known as "Hickory View Communications Tower." Subject to approval as to form by the Law Department. Contract to follow. District 4/Heard (Staff Recommendation: Approval)

  
• 00:18:36

  2016-0112

  Approval/authorization for the Chairman to execute a Second Amendment to Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of their equipment located on the existing communications tower at 2568 Chandler Road, Lawrenceville, known as "Tribble Mill Communications Tower." Subject to approval as to form by the Law Department. Contract to follow. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:19:13

  2016-0138

  Award BL136-15, SR 84/Grayson Parkway at Rosebud Road (Grayson Elementary School) school safety improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $1,929,660.15. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 3/Hunter (Staff Recommendation: Award)

  
• 00:20:41

  2016-0107

  Approval/authorization for Chairman to execute an Agreement with the City of Grayson for upgraded enhancements on the Traffic Signal project at Brackin Trace and SR 20. Authorization for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. The City of Grayson's maximum contribution is $27,500.00. District 3/Hunter

  
• 00:21:25

  2016-0142

  Award BL142-15, purchase and installation of guardrail and fencing on an annual contract (February 16, 2016 through February 15, 2017), to low bidder, Martin-Robbins Fence Co., Inc., base bid $120,000.00. (Staff Recommendation: Award)

  
• 00:22:18

  2016-0151

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,850,282.77. These projects are funded 48.5% by the 2009 SPLOST Program, 47% by the 2014 SPLOST Program, 4% by General Government Capital Fund, and 0.5% by the City of Dacula.

  
• 00:23:03

  2016-0145

  Award BL146-15, River Park water main replacement project, to low bidder, Po Boys Plumbing, Inc., amount not to exceed $2,106,415.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award)

  
• 00:24:14

  2016-0148

  Award BL138-15, F. Wayne Hill Water Resources Center arc flash and grounding electrical improvements, to low bidder, Excel Electrical Technologies, Inc., amount not to exceed $4,989,000.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:27:31

  2016-0139

  Approval to renew BL006-14, emergency repair services for water and sewer mains on an annual contract (March 03, 2016 through March 02, 2017), with John D. Stephens, Inc., base bid $400,000.00. (Staff Recommendation: Approval)

  
• 00:28:07

  2016-0141

  Approval to renew BL011-14, purchase of magnesium hydroxide slurry (MgOH) on an annual contract (May 21, 2016 through May 20, 2017), with Premier Magnesia, LLC, base bid $2,000,000.00 (negotiated cost savings of approximately $110,000.00). (Staff Recommendation: Approval)

  
• 00:28:54

  2016-0143

  Approval to renew OS012-15, products, parts, services and training for Xylem/Flygt submersible pumps on an annual contract (May 19, 2016 through May 18, 2017), with Xylem Water Solutions USA, Inc., base amount $1,500,000.00. (Staff Recommendation: Approval)

  
• 00:29:52

  2016-0144

  Approval to renew BL019-15, inspection, maintenance and repair of hoists and cranes on an annual contract (March 14, 2016 through March 13, 2017), with Royal Arc Welding Company, base bid $150,000.00. (Staff Recommendation: Approval)

  
• 00:30:55

  2016-0147

  Approval to increase RP002-13, on call water and wastewater facility equipment repair and maintenance on an annual contract (July 17, 2015 through July 16, 2016), with Crowder Construction Company; Lanier Contracting Company; Western Summit Constructors, Inc.; and WWPS/WPS Joint Venture, increase base bid from $5,000,000.00 to $9,000,000.00. (Staff Recommendation: Approval)

  
• 00:33:00

  2016-0149

  Approval to renew BL012-15, provision of calcium nitrate, related equipment and maintenance on an annual contract (March 03, 2016 through March 02, 2017), with Evoqua Water Technologies, LLC, base bid $1,100,000.00. (Staff Recommendation: Approval)

  
• 00:33:54

  2016-0134

  Approval/authorization for the Chairman to execute a Memorandum of Understanding with the Georgia Department of Transportation (GDOT) for utility flowable fill installation with the reconstruction of SR 13 from Sawnee Avenue to SR 347, GDOT project P.I. 132950, subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:35:53

  Adjournment