BOC Work Session 3.15.16

March 15, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, March 15, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:01:42

  Call To Order

  
• 00:02:36

  Approval of Agenda

  
• 00:03:25

  2016-0282

  Approval to accept the resignation of James Orr from the Stormwater Authority, Seat 5. Term expires December 31, 2017.

  
• 00:03:59

  2016-0283

  Approval to fill the unexpired term of James Orr to the Stormwater Authority, Seat 5. Term expires December 31, 2017.

  
• 00:04:27

  2016-0249

  Approval to renew BL004-15, preventative maintenance and repair of emergency generators on an annual contract (May 18, 2016 through May 17, 2017), Departments of Fire and Emergency Services, Police Services, Sheriff, Support Services, and Water Resources with Power and Energy Services, Inc., base bid $423,813.00. (Staff Recommendation: Approval)

  
• 00:05:22

  2016-0274

  Approval/authorization to accept a Walk with Ease grant in the amount of $4,000.00 administered by the National Recreation and Park Association. These funds will be used to support the Gwinnett County Parks and Recreation's Live Healthy Gwinnett program. (Staff Recommendation: Approval)

  
• 00:06:05

  2016-0219

  Approval of revision to the Gwinnett County Purchasing Ordinance (7th revision) and authorization for Chairman to execute ordinance subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:13

  2016-0288

  Approval/authorization of a Resolution providing for the Consent and Approval to Proceed with the Issuance of Gwinnett County Water and Sewerage Authority Revenue Refunding Bonds, Series 2016A, and other related purposes. (Staff Recommendation: Approval)

  
• 00:08:49

  2016-0240

  Award OS006-16, Stryker ProCare maintenance and service agreement on a multi-year contract, to Stryker Sales Corporation. The initial term of this contract shall be February 01, 2016 through December 31, 2016. This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $247,794.30. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:09:43

  2016-0260

  Award BL003-16, purchase of fire hose on an annual contract (March 16, 2016 through March 15, 2017) to the low responsive bidder, Georgia Fire and Rescue Supply, LLC, base bid $195,105.04. (Staff Recommendation: Award)

  
• 00:10:21

  2016-0234

  Approval to renew OS049, Oracle software licenses and support on an annual contract (May 31, 2016 through May 30, 2017), with Oracle America, Inc., base amount $148,774.67. (Staff Recommendation: Approval)

  
• 00:11:43

  2016-0241

  Approval to renew OS134, Tivoli Storage Manager (TSM) and power system equipment and maintenance lease (July 01, 2016 through June 30, 2017), with IBM Corporation, Lessor IBM Credit LLC, utilizing a State of Georgia competitively procured agreement, base amount $760,704.00 (negotiated cost savings of approximately $74,040.00). (Staff Recommendation: Approval)

  
• 00:12:35

  2016-0261

  Approval Waiver of Time Lapse Requirement for Rezoning. The applicant, Sky King Fireworks of Lawrenceville, LLC, requests waiver of the 12 month time lapse requirement for zoning. The prior case, SUP2015-00050, was denied for tattoo and body piercing by the Board of Commissioners in November, 2015. The applicant is seeking May, 2016 hearing dates for a proposed Special Use Permit (SUP2016-00027) for firework sales. The property is located in the 1900 Block of Duluth Highway (SR 120). District 1/Brooks

  
• 00:13:43

  2016-0278

  Approval/authorization of the 2016 Participation Agreement with Partnership Gwinnett PFE, Inc. for the Partnership Gwinnett 2.0 Initiative and authorization for the Chairman to execute any and all documents necessary to enter into the 2016 Participation Agreement subject to approval as to form by the Law Department.

  
• 00:14:38

  2016-0203

  Award RP027-15, purchase of prisoner transport and civilian transport buses, to the highest scoring firms, Alliance Bus Group, Inc. and Transportation Equipment Sales Corp., estimated amount $594,049.00 (negotiated cost savings of $3,478.00). (Staff Recommendation: Award)

  
• 00:16:00

  2016-0247

  Award OS007-16, purchase of prisoner transport buses, to Peach State Freightliner, LLC, utilizing a State of Georgia competitively procured agreement, $302,268.00. (Staff Recommendation: Award)

  
• 00:16:38

  2016-0236

  Approval to declare the attached list of vehicles and equipment as surplus/salvage to be disposed of in accordance with Gwinnett County Code of Ordinances. The means of disposal could include, but is not limited to, Internet Auction, Public Auction, Third Party Auction Company, and Sealed Bid. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:30

  2016-0250

  Approval/authorization for the Chairman to execute any and all documents necessary to grant an easement to Georgia Power Company for construction and maintenance of electrical service for the Gwinnett County Lilburn Branch Library and City Hall (Tax Parcel 6-147-280). Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:18:08

  2016-0254

  Award BL011-16, Peachtree Industrial Boulevard and Tench Road pedestrian safety improvement project, to low bidder, CMES, Inc., amount not to exceed $430,842.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 1/Brooks (Staff Recommendation: Award)

  
• 00:19:13

  2016-0277

  Award BL018-16, resurfacing of County roads on a term contract, North and Northwest Sections to low bidder, E.R. Snell Contractor, Inc. and Southwest Section to low bidder, Pittman Construction Company, Inc., base bid $15,223,432.50. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 47% by the 2014 SPLOST Program, 30% by the Georgia Department of Transportation, and 23% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:20:06

  2016-0263

  Approval and adoption of a Resolution providing for additional streetlight improvements in Community Improvement Districts, subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:16

  2016-0262

  Approval/authorization for the Chairman to execute an Agreement with the Gwinnett Place Community Improvement District (CID) for a Transportation study. This study will update traffic volume data and growth trends. The County will contribute a maximum of $53,000.00 toward the total study cost. The CID will be responsible for the remaining amount of the project cost. Authorization for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. This study is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:22:07

  2016-0271

  Approval/authorization for the Chairman to execute an Agreement with Jackson Electric Membership Corporation for improvements on SR20/Buford Drive. This agreement will allow Jackson EMC to incorporate necessary improvements to SR 20 which are associated with a County planned widening project. The County will contribute a maximum of $180,260.83 for construction and a maximum of $56,809.00 for required right of way. Maximum cost to the County is $237,069.83. Authorization for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:15

  2016-0275

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Buford for traffic safety improvements at the new Buford High School. The County will contribute a maximum of $600,000.00 toward the total cost of improvements. Authorization for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:24:01

  2016-0269

  Award BL010-16, purchase of fire hydrants and fire hydrant repair parts on an annual contract (March 21, 2016 through March 20, 2017), to low bidders, Delta Municipal Supply Company; Empire West Pipe, LLC; Ferguson Enterprises, Inc. dba Ferguson Waterworks; and Vellano Corporation, per attached recommendation letter, base bid $175,000.00 (this represents a .5% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:25:27

  2016-0270

  Award BL002-16, Overbend Trail culvert replacement, to low bidder, A&S Paving, Inc., amount not to exceed $2,194,221.00. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award)

  
• 00:26:19

  2016-0280

  Approval of a Purchase and Sale Agreement between the Gwinnett County Water and Sewerage Authority and Georgia Transmission Corporation approving the purchase of 1.7 acres of land in the amount of $119,000.00, subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:27:23

  Adjournment