BOC Work Session 4.12.16

April 12, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, April 12, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:06:04

  Call To Order

  
• 00:06:54

  Approval of Agenda

  
• 00:07:44

  2016-0389

  Approval to accept the resignation of Garry Guan from Partnership for Community Action, Inc. Term expires December 31, 2016. Chairman's Appointment

  
• 00:08:47

  2016-0390

  Approval to accept the resignation of Elizabeth Wells from Partnership for Community Action, Inc. Term expires December 31, 2019. Chairman's Appointment

  
• 00:09:07

  2016-0391

  Approval to appoint Vivian Gaither to Partnership for Community Action, Inc. to fill the unexpired term of Elizabeth Wells. Term expires December 31, 2019. Chairman's Appointment

  
• 00:09:23

  2016-0319

  Approval to increase BL079-15, inspection, maintenance, and repair of elevators and escalators on an annual contract (September 30, 2015 through September 29, 2016), Departments of Community Services, Police Services, Sheriff, Support Services, and Water Resources, with KONE Inc., increase base bid from $95,317.04 to $143,317.04. (Staff Recommendation: Approval)

  
• 00:10:32

  2016-0281

  Award BL001-16, Lawrenceville Female Seminary and Isaac Adair House site development, to low bidder, Tri Scapes, Inc., amount not to exceed $1,070,000.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:11:37

  2016-0287

  Award BL009-16, Bogan Park pavement rehabilitation, to low bidder, Atlanta Paving & Concrete Construction, Inc., amount not to exceed $297,500.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:12:15

  2016-0285

  Approval to renew BL020-12, poured in place concrete and associated miscellaneous site work on an annual contract (April 18, 2016 through April 17, 2017), with DAF Concrete, Inc., base bid $335,000.00. This contract is funded 65% by the 2009 SPLOST Program and 35% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:13:00

  2016-0290

  Approval to renew BL019-14, provision of aquatic dehumidification systems maintenance and repair on an annual contract (April 16, 2016 through April 15, 2017), with Bardi Heating & Air, Inc., base bid $212,000.00 (negotiated cost savings of approximately $6,360.00). (Staff Recommendation: Approval)

  
• 00:13:34

  2016-0326

  Approval/authorization for the Chairman to execute any and all documents necessary to receive a 0.59-acre (25,683.996 square-foot) temporary construction easement from Cable Equities Colorado, LLC, on Tax Parcel No. R7150 014. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:14:12

  2016-0327

  Approval/authorization for the Chairman to execute any and all documents necessary to grant an easement to Georgia Power Company for construction and maintenance of electrical service for Level Creek Park Tax Parcel No. R7274 123. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:14:49

  2016-0329

  Approval/authorization of Change Order No. 1 to BL095-14 Level Creek Park with Astra Group, Inc., increasing the amount by $594,964.98 and extending the contract completion time by fifty (50) days. The contract amount is adjusted from $10,824,824.00 to $11,419,788.98. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:15:36

  2016-0317

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase in assessed value of $1,380,860.00, a decrease in assessed value of $1,886,370.00 for a net decrease of $505,510.00 for tax years 2010 thru 2015. (Staff Recommendation: Approval)

  
• 00:16:44

  2016-0330

  Approval/authorization of the February 29, 2016 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:19:07

  2016-0347

  Approval/authorization for the Chairman to execute the First Amendment To Promissory Note and Other Loan Documents associated with the Huntington Court Senior Residences located at 4115 South Lee Street, Buford, Georgia, along with any and all other documents necessary to consummate the transaction, subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:01

  2016-0323

  Award RP006-15, security assessment for the Department of Information Technology Services, to the highest scoring firm, AT&T, base amount $316,500.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:22:26

  2016-0248

  Approval/authorization for Collins Hill Road (Georgia Gwinnett College to Charter Club Drive), Project #F-1096-01 for Declaration of Taking for condemnation proceedings regarding the property of DFJ Properties, LLC, located in Land Lot 49 of the 7th District of Gwinnett County, Georgia, consisting of 0.066 Acres of Permanent Construction Easement, 0.019 Acres of Permanent Drainage Easement and 0.008 Acres of 24-month Temporary Driveway Easement, Parcel 3, Zoning R100, amount $7,500.00. Subject to approval as to form by the Law Department. This contract is funded by 2014 SPLOST Program. District 4/Heard

  
• 00:23:54

  2016-0315

  Approval of Waiver of Time Lapse Requirement for Rezoning. The applicant, Xiu Ping Xi, requests waiver of the 12 month time lapse requirement for zoning. Prior cases, RZC2015-00014 & SUP2015-0019, were approved for automobile sales. A companion case, SUP2015-00020, was denied for automobile body repair. All three cases were acted on by the Board of Commissioners in September, 2015. The applicant is seeking May, 2016 hearing dates for a proposed Change in Conditions (CIC2016-00013) & Special Use Permit (SUP2016-00034) for automobile service. The property is located in the 1600 Block of Beaver Ruin Road (SR 378). District 1/Brooks

  
• 00:25:24

  2016-0316

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, B. J. Alan Company, requests waiver of the 12 month time lapse requirement for zoning. The prior case, SUP2015-00028, was approved for fireworks sales by the Board of Commissioners in September, 2015. The applicant is seeking May, 2016 hearing dates for a proposed Change in Conditions (CIC2016-00014) to expand firework sales. The property is located in the 2200 Block of Pleasant Hill Road. District 1/Brooks

  
• 00:26:34

  2016-0340

  Approval/authorization to enter into a Memorandum of Understanding (MOU) between Gwinnett County and Georgia Gwinnett College (GGC) regarding Mutual Aid. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:34

  2016-0358

  Approval/authorization to add two full-time Court Associate III positions to the Probate Court to handle fingerprinting services for Weapons Carry Licenses. Approval to increase the budget for salaries and benefits for the positions and for the purchase of secure fingerprinting equipment. (Staff Recommendation: Approval)

  
• 00:29:25

  2016-0318

  Award OS008-16, purchase of construction equipment, to GJ & L, Inc., dba Border Equipment, utilizing a State of Georgia competitively procured agreement, $517,499.42. (Staff Recommendation: Award)

  
• 00:30:23

  2016-0320

  Award BL004-16, Gwinnett County Centerville Senior Center construction project, to low bidder, Hogan Construction Group, LLC, amount not to exceed $2,240,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:31:26

  2016-0324

  Award BL015-16, Gwinnett Justice and Administration Center uninterruptible power supply (UPS) replacement project, to low bidder, DPS-Infrastructure Monitoring Systems, Inc. dba Data Power Source, amount not to exceed $114,300.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:32:17

  2016-0301

  Approval/authorization for the Chairman to execute any and all documents necessary to terminate an Agreement for Sewer Service on Tax Parcel No. R6142 067, known as 4250 Jimmy Carter Boulevard, Norcross, Georgia. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:33:05

  2016-0336

  Approval/authorization for the Chairman to execute a Force Account Agreement with Georgia Power Company on the SR 84/Grayson Parkway at Rosebud Road project. Total cost is $478,629.00. Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:34:03

  2016-0295

  Approval of Change Order No. 2 to BL080-14 Lanier Filter Plant Insertion Meter project with Lanier Contracting Company, reducing the contract by $33,520.65 and extending the contract completion time by thirty (30) days. The contract amount is adjusted from $504,384.18 to $470,863.53, subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:35:04

  2016-0296

  Approval/authorization for the Chairman to execute the Contract Item Agreement (CIA) with the Georgia Department of Transportation (GDOT) in the estimated amount of $281,200.00, for flowable fill installation with the reconstruction of SR 13 from Sawnee Avenue to SR 347, GDOT project P.I. No. 132950. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:37:05

  Adjournment