BOC Work Session 4.19.16

April 19, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, April 19, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:03

  Call To Order

  
• 00:02:54

  Approval of Agenda

  
• 00:03:45

  2016-0414

  Approval of appointment to the Board of Tax Assessors. Term expires April 19, 2022. District 3/Hunter - Incumbent Bob Griggs

  
• 00:04:10

  2016-0341

  Approval/authorization to accept, if awarded, grant funds for the Drug Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $333,385.33 with an in-kind match up to $37,042.81. This funding will be used for personnel, treatment, drug testing, office supplies, and training if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:05:35

  2016-0342

  Approval/authorization to accept, if awarded, grant funds for the DUI Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $163,605.08 with an in-kind match up to $18,178.34. This funding will be used for treatment, drug testing, office supplies and training if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:06:39

  2016-0343

  Approval/authorization to accept, if awarded, grant funds for the Mental Health Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $138,010.81 with an in-kind match up to $15,334.53. This funding will be used for personnel, treatment, drug testing, and training if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:07:44

  2016-0344

  Approval/authorization to accept, if awarded, grant funds for the Veterans' Court Treatment Program from the Criminal Justice Coordinating Council (CJCC) up to the amount of $222,770.26 with an in-kind match up to $24,752.25. This funding will be used for contract personnel, treatment, drug testing, and training if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% in-kind county match.

  
• 00:08:49

  2016-0392

  Award BL014-16, construction of Rock Springs Park phase II, to low responsive bidder, Astra Group, Inc., amount not to exceed $5,918,888.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:09:52

  2016-0292

  Approval to accept a donation from the Georgia Recreation and Park Association in the amount of $1,000.00. These funds will be used to support the Gwinnett County Parks and Recreation Live Healthy Gwinnett Program. (Staff Recommendation: Approval)

  
• 00:10:33

  2016-0370

  Approval to renew BL022-12, commercial waste and recovered materials hauling on an annual contract (June 06, 2016 through June 05, 2017), with Advanced Disposal Services Atlanta, LLC, base bid $147,000.00 (negotiated cost savings of approximately $2,940.00). (Staff Recommendation: Approval)

  
• 00:11:07

  2016-0284

  Approval/authorization for the Chairman to sign an amendment to the agreement with Lanier Athletic Association, Inc. for reimbursement to the County for total costs of constructing a press box at Level Creek Park. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:11:53

  2016-0325

  Approval/authorization for the Chairman to sign a Youth Athletic Association Agreement with Lanier Athletic Association, a nonprofit Youth Athletic Association. This Agreement is also subject to the terms and conditions contained in the most current Gwinnett County Athletic Association Manual and any facility permit issued per season by the County in conjunction with this Agreement. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:12:37

  2016-0360

  Award RP029-15, purchase of gas hydraulic extrication tools on an annual contract (April 20, 2016 through April 19, 2017), to the highest scoring firm, High Tech Rescue, Inc., base amount $784,080.00 (negotiated cost savings of $32,587.50). This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:13:41

  2016-0362

  Award OS009-16, purchase of firefighter turnout gear on an annual contract (April 20, 2016 through April 19, 2017), to Bennett Fire Products Co., Inc., base amount $233,680.00. (Staff Recommendation: Award)

  
• 00:14:22

  2016-0382

  Award RP002-16, purchase of new triple combination rescue style pumpers on an annual contract (April 20, 2016 through April 19, 2017), to the highest scoring firm, The Sutphen Corporation, base amount $4,507,119.76 (negotiated cost savings of approximately $129,249.76). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 85% by the 2014 SPLOST Program and 15% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:15:19

  2016-0388

  Award OS010-16, purchase and maintenance of Lucas mechanical chest compression devices on an annual contract (April 20, 2016 through April 19, 2017), to Physio-Control, Inc., base amount $593,834.68. (Staff Recommendation: Award)

  
• 00:16:32

  2016-0346

  Approval to renew RP004-12, provide examination and testing for protective services on an annual contract (June 25, 2016 through June 24, 2017), with Industrial/Organizational Solutions, Inc. dba I/O Solutions, Inc., base amount $179,550.00. (Staff Recommendation: Approval)

  
• 00:17:24

  2016-0339

  Approval/authorization to accept, if awarded, grant funds for the Juvenile Accountability Court from the Criminal Justice Coordinating Council (CJCC) up to the amount of $112,510.00 with a match up to the amount of $12,501.00. The grant will be used to fund personnel, surveillance officers, training, and drug tests and supplies for the Juvenile Drug Court Program, if fully funded. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 90% funded through CJCC with a 10% county match.

  
• 00:18:04

  2016-0399

  Approval/authorization for the Chairman to execute an Amendment to the Intergovernmental Agreement with the Georgia Department of Natural Resources dated October 9, 2003, removing 3.696 acres of real property from the Agreement and adding 3.696 acres of real property in its place, subject to approval as to form by the Law Department.

  
• 00:19:18

  2016-0194

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Johns Creek, Georgia for theuse of the County-owned 800 MHz System. No cost associated. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:12

  2016-0298

  Approval/authorization to retire from service, Gwinnett County Police K-9 Bella. Approval/authorization for K-9 Bella to be permanently retired to her handler, Corporal C. S. Adams for the remainder of her life. (Staff Recommendation: Approval)

  
• 00:22:12

  2016-0372

  Award OS011-16, replacement of cooling tower & condenser water pumps, utilizing The Cooperative Purchasing Network (TCPN) competitively procured contract, to Trane U.S., Inc., $520,757.00. (Staff Recommendation: Award)

  
• 00:23:03

  2016-0380

  Award RP005-16, construction manager at risk services for design and construction of an addition to the Gwinnett Justice and Administration Center and construction of a new parking structure, to the highest scoring firm, Gilbane Building Company, to include $74,344,000.00 for the construction services budget, $225,000.00 for pre-construction services, and a 2.3% percentage mark up fee for profit for a construction budget amount not to exceed $74,569,000.00 (negotiated cost savings of approximately $45,482.00). Authorization for the delegation of authority to the County Administrator to approve guaranteed maximum price (GMP) authorizations and associated change orders. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 92% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:25:39

  2016-0398

  Approval of Change Order No. 2 to RP003-09, Design and Construction Administration Services for an Addition to the Gwinnett County Justice and Administration Center, with Pieper O'Brien Herr Architects, Ltd., increasing the contract amount by $2,191,653.97 from $2,800,000.00 to $4,991,653.97. This project is funded 76% by the 2009 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:06

  2016-0383

  Award OS005-16, purchase of utility vehicles, to Adrenalin Powersports, Inc., utilizing a State of Georgia competitively procured contract, $221,348.35. (Staff Recommendation: Award)

  
• 00:27:49

  2016-0364

  Approval/authorization for the Chairman to execute an Amendment to Lease Agreement on Tax Parcel No. R6203 040 between Marietta Commercial Property, LLC, successor in interest to RW Management, Ltd., and Gwinnett County, Georgia, to extend the term. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:38

  2016-0427

  Approval/authorization for the Chairman to execute agreements and any and all documents necessary to grant permanent construction and maintenance easements and temporary driveway easements to the City of Lawrenceville as follows: Government Annex, Tax Parcel No. R5142 070, 4,565.10 square feet of permanent construction easement and 1,189 square feet of temporary driveway easement for $41,550.00; Female Seminary, Tax Parcel No. R5147 161, 1,155.22 square feet of permanent construction easement for $5,776.00; Don’s Way, Tax Parcel No. R5146 D080, 1,854.81 square feet of permanent construction easement for $9,274.00; Fire Station No.15, Tax Parcel No. R5146 D074, 542.81 square feet of permanent construction easement and 5,754 square feet of temporary driveway easement for $3,800.00; and Historic Courthouse, Tax Parcel No. R5146 A064, 3,129.75 square feet of permanent construction easement for $23,500.00. Subject to approval as to form by the Law Department.

  
• 00:30:46

  2016-0363

  Award BL025-16, provision of speed humps on an annual contract (April 22, 2016 through April 21, 2017), to low bidder, A & S Paving, Inc., base bid $166,200.00. This project is funded 69% by the Speed Hump Program Fund and 31% by the 2009 SPLOST Program. (Staff Recommendation: Award)

  
• 00:31:26

  2016-0365

  Award BL029-16, Lee Road and Telida Trail pedestrian safety improvement projects, to low bidder, CMES, Inc., amount not to exceed $609,654.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:32:13

  2016-0366

  Award BL026-16, Bethany Church Road and Killian Hill Road pedestrian safety improvement projects, to low bidder, Peach State Construction Co., LLC, amount not to exceed $493,644.50. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 2/Howard and District 3/Hunter (Staff Recommendation: Award)

  
• 00:33:03

  2016-0377

  Award BL032-16, S.R. 124/Braselton Highway at Mt. Moriah Road and Hamilton Mill Road at Old Hamilton Mill Road intersection improvement projects, to low bidder, CMES, Inc., amount not to exceed $1,690,389.00. Contract to follow award. Subject to approval as to form by the Law Department. These projects are funded by the 2014 SPLOST Program. District 3/Hunter and District 4/Heard (Staff Recommendation: Award)

  
• 00:34:05

  2016-0393

  Award BL019-16, purchase of traffic signal electrical equipment, material, and line hardware on an annual contract (April 20, 2016 through April 19, 2017), per the attached recommendation letter, base bid $566,067.23 (this represents a 2.8% decrease over the previous contract). This project is funded 40% by the 2009 SPLOST Program, 30% by the Capital Project Fund, and 30% by the General Fund. (Staff Recommendation: Award)

  
• 00:34:57

  2016-0337

  Approval of Supplemental Intergovernmental Agreement with the Gwinnett Village Community Improvement District (CID) for improvements to the intersection of S.R. 140/Jimmy Carter Boulevard and U.S. 23/S.R. 13/Buford Highway. This agreement provides for the return of $253,044.00 to the County, which is the full remaining balance of unexpended funds provided to the CID per the original agreement. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:36:03

  2016-0374

  Approval to rescind award to Summit Construction and Development, LLC, and re-award BL143-15, Burns Road (S.R. 378/Beaver Ruin Road to East Johns Road), Dickens Road (Indian Trail Road to Indian Way), and S.R. 378/Beaver Ruin Road (Beaver Ruin Court to Shady Drive) pedestrian safety improvements project, to second low bidder, Ohmshiv Construction, LLC, amount not to exceed $1,161,919.25. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:37:31

  2016-0376

  Approval/authorization for the Chairman to execute Drainage and Slope Easement agreements with the Board of Regents of the University System of Georgia for two parcels on the Collins Hill Road (Georgia Gwinnett College to Tennis Facility) project at no cost to the County. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:38:21

  2016-0384

  Approval/authorization to apply for and accept, if awarded, a Federal Transit Administration Section 5307, 5337 and 5339 formula grant which will provide Federal assistance for operating expenses, construction of sidewalks and bus purchases and rehabilitation, in an amount not to exceed $16,251,950.00, 71.53%. Local matching funds required would be $6,467,882.00, 28.47%. Approval for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:40:31

  2016-0395

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Ingles Markets, Inc., for the acquisition of fee simple right of way and easements on the SR 324/Auburn Road (Jim Moore Road to Dacula Road) project, for a total cost of $352,000.00. Approval for the Chairman to execute any and all related documents. Contract to follow approval. Subject to approval as to form by the Law Department. This purchase is funded by the 2014 SPLOST Program. District 3/Hunter and 4/Heard. (Staff Recommendation: Approval)

  
• 00:41:58

  2016-0378

  Award BL013-16, Woodward Mill Road drainage improvement project, to low bidder, John D. Stephens, Inc., amount not to exceed $1,508,355.00. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:43:05

  2016-0379

  Award OS003-16, repair and/or replacement of air flow meters on an annual contract (April 20, 2016 through April 19, 2017), to Kurz, Inc., base amount $120,000.00. (Staff Recommendation: Award)

  
• 00:43:46

  2016-0396

  Award RP003-16, Upper Ocmulgee watershed stormwater improvements, to the highest scoring firm, Brown and Caldwell, amount not to exceed $1,219,464.01 (negotiated cost savings of approximately $750.00). Contract to follow award. Subject to approval as to form by the Law Department. This project is funded 55% by the Environmental Protection Agency. (Staff Recommendation: Award)

  
• 00:44:51

  2016-0373

  Approval to renew BL014-15, sanitary sewer easement maintenance program on an annual contract (May 19, 2016 through May 18, 2017), with Premier Tree & Shrub Care, LLC, base bid $1,200,000.00 (negotiated cost savings of approximately $36,000.00). (Staff Recommendation: Approval)

  
• 00:45:44

  2016-0394

  Approval to renew OS023-15, purchase of parts, products, services & training to support the Mission Communications system on an annual contract (July 22, 2016 through July 21, 2017), with Kazmier & Associates, Inc., base amount $140,000.00. (Staff Recommendation: Approval)

  
• 00:46:33

  2016-0406

  Approval/authorization for the Chairman to execute any and all documents necessary to effectuate a Third Amendment to Agreement between Gwinnett Clean & Beautiful, Inc. and Gwinnett County for the administration of the Adopt-A-Stream Program and the Storm Drainage Stenciling Program, and to administer educational programs to assist with water stewardship incentives, for an additional three months, for the sum of $58,319.25, subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:47:39

  Adjournment