BOC Work Session 6.21.16

June 21, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session 
Tuesday, June 21, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:05

  Call To Order

  
• 00:03:04

  Approval of Agenda

  
• 00:04:03

  2016-0618

  Approval to appoint Pat Kien, Gwinnett Clean and Beautiful representative to the Tree Advisory Committee.  Term expires December 31, 2017.  Incumbent - Vacant

  
• 00:04:31

  2016-0593

  Award BL150-15, purchase of groceries on an annual contract (June 21, 2016 through June 20, 2017), Departments of Community Services, Corrections and Sheriff, to low responsive bidders, A.C. Sales, Inc.; Benjamin Foods, LLC; Good Source Solutions; National Food Group; Southeastern Paper Group; Sutherlands Foodservice, Inc.; and US Foods, per attached recommendation letters, base bid $1,564,500.00 (this represents a 9% decrease over the previous contract). This contract is funded 94% by the General Fund and 6% by the Atlanta Regional Commission. (Staff Recommendation: Award)

  
• 00:05:22

  2016-0496

  0496 Approval to accept donations received by Gwinnett County Parks and Recreation for the period of December 15, 2015 through March 31, 2016 in the amount of $38,842.00. (Staff Recommendation: Approval)

  
• 00:06:14

  2016-0598

  Approval to accept a grant from the Atlanta Regional Commission, and to accept a donation from FRIENDS of Gwinnett County Senior Services.  These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals with disabilities living in Gwinnett County, for the period of July 01, 2016 through June 30, 2017.  The grant award is $146,048.80 in federal funds, with a required local match of $110,627.20.  The match requirement will be funded through Senior Services general fund, FRIENDS of Gwinnett County Senior Services and program user fees.  Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary.  Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:07:20

  2016-0600

  Approval to accept a grant awarded by the Atlanta Regional Commission to use federal and state funds for the provision of services for Seniors in Gwinnett County for the period of July 01, 2016 through June 30, 2017.  Funding is anticipated to be $1,633,991.30 federal and state, and $108,949.70 local match, for a total amount of $1,742,941.00.  Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary.  Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:14

  2016-0599

  Approval/authorization to accept an $11,200.00 donation and execute an agreement with FRIENDS of Gwinnett County Senior Services, Inc.  These funds will be used to provide services and support to older adults living in Gwinnett County through the Community Living Program.  Authorization for the Chairman, or designee, to execute the agreement subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:56

  2016-0538

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Department of Corrections related to housing up to 158 state inmates in the Gwinnett County Comprehensive Correctional Complex from July 01, 2016 to June 30, 2017.  Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval)

  
• 00:09:46

  2016-0517

  Approval of Change Order No. 2 to BL026-14, Gwinnett County Fire Training Academy Phase II with Cooper & Company General Contractors, Inc., increasing the contract by $205,997.00. The contract amount is adjusted from $9,833,683.00 to $10,039,680.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:11:34

  2016-0521

  Award OS014-16, IBM Spectrum Protect Suite for unified recovery subscription on an annual contract (October 01, 2016 through September 30, 2017), to IBM Credit, LLC, $223,693.60. (Staff Recommendation: Award)

  
• 00:12:40

  2016-0418

  Approval to renew OS071, Microsoft Select agreement on an annual contract (July 01, 2016 through June 30, 2017), with Dell Marketing, LP, utilizing a State of Georgia competitively procured agreement, base amount $150,000.00. Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Approval)

  
• 00:13:21

  2016-0588

  0588 Approval to renew BL096-14, Cisco maintenance and support on an annual contract (September 01, 2016 through August 31, 2017), with Prosys Information Systems, Inc., base bid $800,000.00. (Staff Recommendation: Approval)

  
• 00:14:14

  2016-0574

  Approval/authorization for Bethany Church Road Sidewalk, for Declaration of Taking condemnation proceedings regarding the property of Mountain View Station, LLC, German American Capital Corporation, U.S. Bank National Association, as Trustee in Trust for the Holders of Comm 2013-CCRE6 Mortgage Trust Commercial Mortgage Pass-Through Certificates, Bank of America, N.A., .023 acres of Required Right of Way and .047 acres of Permanent Easement for Construction and Maintenance of Slopes for Tax Map R6054 004, Parcel No. 4, Zoning C-2, amount $18,275.00. Subject to approval as to form by the Law Department.  This project is funded by the 2009 SPLOST Program. District 3/Hunter

  
• 00:15:44

  2016-0592

  Approval/authorization for the Chairman to execute a Lease Agreement with Madison Ventures, LTD., for 1.093 acres of County owned right-of-way located at the intersection of Tree Lane and Scenic Highway in Snellville, Georgia. The annual rental rate is $20,000.00. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:16:44

  2016-0613

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lawrenceville related to permitting and inspections for county projects that are located within the City of Lawrenceville.  Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:17:28

  2016-0619

  Approval of Time Lapse Requirement for Zoning.  The applicant, Brian B. West, requests waiver of the 12 month time lapse requirement for zoning.  Prior cases, RZC2016-00003 and SUP2016-00007, were approved for a retirement community (independent living) by the Board of Commissioners in February, 2016.  The applicant is seeking August, 2016 hearing dates for a proposed Change in Conditions (CIC2016-00018) and Special Use Permit (SUP2016-00050) to modify buffers and request a building height increase.  The property is located in the 1500-1600 blocks of Lawrenceville-Suwanee Road, the 500 block of Russell Road and the 500 block of Inwood Trail.  District 4/Heard

  
• 00:18:55

  2016-0620

  Approval of Time Lapse Requirement for Zoning.  The applicant,CMH Parks, Inc. d/b/a Chafin Builders, requests wavier of the 12 month time lapse requirement for zoning.  Prior cases, RZR2015-00007 and CIC2015-00008 were approved as R-60 (Single Family Residence) and modification to an existing R-ZT (Single Family Residence Zero Lot Line) zoned property.  Both cases were approved by the Board of Commissioners in November, 2015.  The applicant is seeking August, 2016 hearing dates for proposed Change in Conditions (CIC2016-00019 and CIC2016-00020) to modify conditioned architectural standards.  The property is located in the 2900 Block of Gravel Springs Road.  District 4/Heard

  
• 00:20:18

  2016-0582

  Award BL054-16, purchase of weapon lights and holsters, to low bidder, Law Enforcement Supply, $170,914.56. (Staff Recommendation: Award)

  
• 00:22:12

  2016-0540

  Approval/authorization for the Chairman to execute an Agency Application and Participation Agreement between the Gwinnett County Sheriff's Office and the Georgia Association of Chiefs of Police.  Subject to approval as to form by the Law Department.

  
• 00:23:06

  2016-0559

  Approval/authorization for the Sheriff to execute a Memorandum of Understanding with the United Way of Metropolitan Atlanta and the Regional Commission on Homelessness to provide homeless individuals released from the Gwinnett County Jail with shelter, substance abuse treatment, job skills training, crime prevention education, and case management assistance as an overall collaborative effort to reduce recidivism.  Funding to the United Way of Metropolitan Atlanta in the amount of $125,000.00 for FY 2016.  Subject to approval as to form by the Law Department.

   

  
• 00:24:28

  2016-0607

  Approval/authorization for the Chairman to execute Memorandum of Agreement with the U.S. Immigration and Customs Enforcement, a component of the Department of Homeland Security, the Gwinnett County Sheriff's Office, and Gwinnett County whereby the U.S. Immigration and Customs Enforcement delegates personnel of the Sheriff's Office to perform certain immigration enforcement functions.  Subject to approval as to form by the Law Department.

  
• 00:25:48

  2016-0518

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.014 acre (601 square feet) of permanent sewer easement for $1,300.00 and 0.014 acre (601 square feet) of temporary construction easement for $260.00 to Ernst Enterprises of Georgia, Inc., for construction and maintenance of a public sewer line on a Gwinnett County owned property (Tax Parcel No. R5178 058).  Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:26:47

  2016-0519

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.2383 acre (10,381 square feet) of permanent landscape easement and 0.0643 acre (2,801 square feet) of temporary construction easement to the State of Georgia on Gwinnett County property adjacent to Constitution Boulevard.  Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:35

  2016-0586

  Award BL043-16, Pleasant Hill Road at Club Drive intersection improvement project, to low bidder, Georgia Development Partners, LLC, amount not to exceed $1,563,631.87. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:28:56

  2016-0597

  Approval to renew RP004-14, transportation consultant demand professional services on an annual contract (July 01, 2016 through June 30, 2017), per the attached recommendation letter, base amount $7,000,000.00 (negotiated cost savings of approximately $77,700.00). This contract is funded 90% by the 2014 SPLOST Program, 5% by the 2009 SPLOST Program and 5% by the Capital Project Fund.  (Staff Recommendation: Approval)

  
• 00:29:48

  2016-0560

  Approval/authorization for Chairman to execute the Second Amendment to the Cooperation Agreement with the Gwinnett Place Community Improvement District for street light improvements. Inclusion into the Gwinnett County Street Lighting Program sections of arterial roadways within the Gwinnett Place CID. Estimated upfront capital installation cost of $12,000.00, estimated annual revenue and operating cost of $18,231.24. Subject to approval as to form by the Law Department. The installation is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:31:10

  2016-0561

  Approval/authorization for Chairman to execute an Amendment to the Cooperation Agreement with the Evermore Community Improvement District for street light improvements. Approval of inclusion into Gwinnett County Street Lighting Program a section of US78/SR10 Stone Mountain Highway within the Evermore CID. Estimated upfront capital installation cost of $9,450.00, estimated annual revenue and operating cost of $45,656.60. Subject to approval as to form by the Law Department. The installation is funded by the 2009 SPLOST Program. District 2/Howard and District 3/Hunter (Staff Recommendation: Approval)

  
• 00:31:58

  2016-0562

  Approval/authorization for Chairman to execute an Amendment to the Cooperation Agreement with the Gwinnett Village Community Improvement District for street light improvements. Inclusion into the Gwinnett County Street Lighting Program a section of South Norcross-Tucker Road within the Gwinnett Village CID. Estimated annual revenue and operating cost of $6,338.64. Subject to approval as to form by the Law Department. District 2/Howard  (Staff Recommendation: Approval)

  
• 00:32:39

  2016-0568

  Approval/authorization to accept an Off-System Safety Local Maintenance and Improvement Grant award of $489,578.25 from the Georgia Department of Transportation for the School Zone Flashing Beacon Upgrade project and to modify the project budget based on the award. Approval for Chairman to execute any and all related documents, subject to approval as to form by the Law Department.  (Staff Recommendation: Approval)

  
• 00:33:43

  2016-0569

  Approval/authorization for the Chairman to execute an agreement with the Georgia Department of Transportation for improvements to Satellite Boulevard (Pleasant Hill Road to Gwinnett Transit Center). The total Federal contribution for this project is $450,000.00. The County will construct the project and apply for reimbursement of the Federal Transportation Enhancement grant funds. Approval for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation and the Gwinnett Place Community Improvement District. District 1/Brooks  (Staff Recommendation: Approval)

  
• 00:34:56

  2016-0572

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Gwinnett Place Community Improvement District (CID) for improvements to Satellite Boulevard (Pleasant Hill Road to Gwinnett Transit Center). The estimated cost to construct this project is $629,779.25 using Federal Transportation Enhancement grant funds of $450,000.00 and CID funds of $179,779.25. All additional costs are the responsibility of the CID. The County has no funding obligation. Approval for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. This project is funded by the Georgia Department of Transportation and the Gwinnett Place CID. District 1/Brooks  (Staff Recommendation: Approval)

  
• 00:35:58

  2016-0595

  Approval/authorization for the Chairman to execute an Agreement with the Gwinnett Village Community Improvement District (CID) for various studies within the limits of the CID. This agreement will allow the CID to update Livable Centers Initiative studies in the Indian Trail and Jimmy Carter Boulevard corridors. The CID will also study a potential overpass connecting Satellite Boulevard and Hillcrest Road. Authorization for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. The estimated cost of the studies is $280,000.00, with the County contributing a maximum of $180,000.00. The County contribution to the studies is funded by the 2009 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval)

  
• 00:37:08

  2016-0596

  Approval/authorization for the Chairman to execute an agreement with the Sugarloaf Gwinnett Center LLC (Center). This agreement enables the County to reimburse the Center for work done along the public right of way with funds received by the County from the Georgia Department of Transportation Gateway Grant. The grant award is for $50,000.00 and there are no County funds obligated in this agreement. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:38:00

  2016-0601

  0601 Approval/authorization of Supplemental Agreement No. 2-Final to BL104-11 Pleasant Hill Road (Buford Highway-Howell Ferry Road) projects and the Pleasant Hill Road at Howell Ferry Road project with C.W. Matthews Contracting, Co., Inc., decreasing the contract by $369,387.76. The contract amount is adjusted from $6,756,647.91 to $6,387,260.15.  Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:38:46

  2016-0594

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $2,570,277.93. These work authorizations are funded 61.3% by the 2014 SPLOST Program, 34.3% by the 2009 SPLOST, 2.9% by the Evermore CID, 1.4% by the Gwinnett Place CID and 0.1% by the City of Buford. (Staff Recommendation: Approval)

  
• 00:39:40

  2016-0563

  Award BL035-16, purchase of copper tubing on an annual contract (June 22, 2016 through June 21, 2017), to low bidder, Delta Municipal Supply Company, Inc., base bid $301,500.00.  (Staff Recommendation: Award)

  
• 00:41:02

  2016-0565

  Award OS019-16, rehabilitation of variable frequency drives at the Shoal Creek Filter Plant, to Siemens Industry, Inc., estimated cost $1,276,895.90.  (Staff Recommendation: Award)

  
• 00:42:04

  2016-0567

  Award OS021-16, maintenance of anaerobic sludge digester systems on an annual contract (June 22, 2016 through June 21, 2017), to Flowserve-SIHI Pumps, Inc., base amount $250,000.00. (Staff Recommendation: Award)

  
• 00:43:18

  2016-0570

  Award OS017-16, maintenance of rotary drum thickeners on an annual contract (June 22, 2016 through June 21, 2017), to Parkson Corporation, base amount $200,000.00. (Staff Recommendation: Award)

  
• 00:44:06

  2016-0571

  Award OS013-16, purchase of Allen Bradley Rockwell Automation products on an annual contract (June 22, 2016 through June 21, 2017), to McNaughton-McKay, base amount $1,000,000.00. (Staff Recommendation: Award)

  
• 00:45:12

  2016-0493

  Approval to renew BL050-15, new meter installations on an annual contract (July 04, 2016 through July 03, 2017), with UWS, Inc., base bid $850,000.00.  (Staff Recommendation: Approval)

  
• 00:45:59

  Adjournment