BOC Work Session 7.19.16

July 19, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 19, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:10:10

  Call To Order

  
• 00:11:22

  Approval of Agenda

  
• 00:12:16

  2016-0690

  Approval to fill the unexpired term of Rodney Camren to the Development Authority. Term expires June 13, 2018. District 4/Heard

  
• 00:12:46

  2016-0693

  Approval/authorization for the Chairman to sign any and all documents necessary to enter into an Intergovernmental Agreement with all cities located wholly or partially within Gwinnett County for the distribution of Special Purpose Local Option Sales Tax Proceeds resulting from the November 8, 2016 referendum, if passed by the voters. Subject to approval as to form by the Law Department.

  
• 00:13:26

  2016-0694

  Approval/authorization for the Chairman to execute a Resolution and all other documents necessary to call a referendum for a Special Purpose Local Option Sales Tax Program; said referendum to be conducted on November 8, 2016. Subject to approval as to form by the Law Department.

  
• 00:13:58

  2016-0651

  Award BL057-16, purchase of crushed stone on an annual contract (July 19, 2016 through July 18, 2017), Departments of Community Services, Transportation, and Water Resources, to Hanson Aggregates Southeast, LLC; Martin Marietta Materials, Inc.; Metro Green Recycling, LLC; and Vulcan Materials Company, LP, base bid $460,000.00. (Staff Recommendation: Award)

  
• 00:15:10

  2016-0672

  Approval/authorization for the Chairman to execute an Encroachment Agreement for Easement required by Georgia Power Company, to authorize the construction, operation and maintenance of security camera poles within an existing 200 foot Georgia Power Company right of way at Best Friend Park. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:16:21

  2016-0696

  Ratification of employment agreement with Kathleen S. Holland, Director of Planning & Development, for recording purposes.

  
• 00:17:53

  2016-0624

  Award RP004-16, provision of desktop computer hardware leasing on a sixty (60) month contract (August 01, 2016 through July 31, 2017), to the highest scoring firm, PC Specialists, Inc. dba Technology Integration Group, Lessor Hewlett-Packard Financial Services Company, base amount $208,000.00 (this represents a 19.4% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:19:20

  2016-0652

  Approval to renew BL107-13, purchase, installation and removal of hardware for rocket cellular modems and supporting software on an annual contract (December 04, 2016 through December 03, 2017), with Utility Associates, Inc., base bid $647,700.00 (negotiated cost savings of approximately $3,870.00). (Staff Recommendation: Approval)

  
• 00:20:19

  2016-0660

  Award BL048-16, purchase of ballistic helmets and face shields, to low responsive bidder, Smyrna Police Distributors, $217,525.23. (Staff Recommendation: Award)

  
• 00:21:22

  2016-0612

  Approval to accept donation of five hundred (500) Canary home monitoring devices from State Farm and Canary. State Farm working with Canary has established a national campaign called Protect the Protectors Program. Protect the Protectors Program provides home monitoring devices to select governments to distribute to first responders as a way to show appreciation for their commitment to community safety. The donation would be to Gwinnett County with distribution to Gwinnett County Sheriff's Office Deputies. Total value: $85,000.00.

  
• 00:22:28

  2016-0658

  Award OS015-16, purchase of various heavy duty (class 8) trucks, to Peach State Truck Centers, LLC, utilizing a State of Georgia competitively procured contract, $1,473,835.00. (Staff Recommendation: Award)

  
• 00:23:24

  2016-0647

  Award BL065-16, provide bridge rehabilitation services, to low bidder, Georgia Bridge and Concrete, LLC, amount not to exceed $482,000.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:24:26

  2016-0657

  Award BL056-16, Sugarloaf Mills Park and Ride expansion-transit project, to low bidder, Archimetric Design and Construction, Inc., amount not to exceed, $1,658,857.15. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 72.27% by the Federal Transit Administration, 24.11% by the State of Georgia GOTRANSIT! Grant and 3.62% by local match. District 1/Brooks (Staff Recommendation: Award)

  
• 00:25:58

  2016-0659

  Award OS026-16, purchase of buses, to Gillig, LLC, through utilization of the Heavy Duty Transit Bus Construction Consortium, a competitively procured agreement, $2,308,205.00. This contract is funded 80% by the Federal Transit Administration (FTA) with a 20% local match. (Staff Recommendation: Award)

  
• 00:27:10

  2016-0669

  Award OS027-16, purchase of paratransit buses, to National Bus Sales and Leasing, Inc., utilizing a State of Georgia competitively procured contract, $533,351.00. This contract is funded 80% by the Federal Transit Administration (FTA) with a 20% local match. (Staff Recommendation: Award)

  
• 00:28:10

  2016-0671

  Approval/authorization to accept a Surface Transportation Block Grant (STBG) that is being flexed to Federal Transit Administration (FTA) funds up to the amount of $427,563.00, 80% for the purchase of replacement paratransit vehicles. Required local matching funds of up to $106,891.00, 20%. Approval for Chairman to execute any and all documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:29:01

  2016-0655

  Award BL041-16, water production chlorine system improvements, phase I, to low bidder, Lanier Contracting Co., amount not to exceed $812,714.20. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:30:02

  2016-0656

  Award BL053-16, Pinecrest pump station modifications, to low bidder, Allsouth Constructors, Inc., amount not to exceed $334,609.00. Contract to follow award. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Award)

  
• 00:30:41

  2016-0648

  Approval to renew BL061-15, replacement of large water meters, 3 inch or larger on an annual contract (August 19, 2016 through August 18, 2017), with The Dickerson Group, base bid $500,000.00. (Staff Recommendation: Approval)

  
• 00:32:31

  2016-0649

  Approval to renew BL062-15, inspection and exercising of water and sewer valves on an annual contract (September 01, 2016 through August 31, 2017), with Pure Technologies U.S., Inc. dba Wachs Valve and Hydrant Services, LLC, base bid $1,250,000.00. (Staff Recommendation: Approval)

  
• 00:33:44

  2016-0650

  Approval to renew BL038-14, trenchless stormwater pipe rehabilitation on an annual contract (August 06, 2016 through August 05, 2017), with A&S Paving, Inc. and IPR Southeast , LLC, base bid $18,000,000.00 (negotiated cost savings of approximately $525,000.00). (Staff Recommendation: Approval)

  
• 00:34:47

  2016-0622

  Approval/authorization for the Chairman to execute a two year Mutual Nondisclosure Agreement with Invensys Systems, Inc. (a subsidiary of Schneider Electric) for the purpose of performing a vulnerability assessment. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:37

  Adjournment