BOC Work Session 9.06.16

September 06, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, September 6, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:05:58

  Call To Order

  
• 00:07:05

  Approval of Agenda

  
• 00:07:51

  2016-0840

  Approval to accept the resignation of Roy J. Harris from the Human Relations Commission. Term expires August 31, 2018.

  
• 00:08:13

  2016-0841

  Approval to appoint Michele D. LaLand to fill the Human Relations Commission to fill the unexpired term of Roy J. Harris. Term expires August 31, 2016.

  
• 00:08:33

  2016-0842

  Approval to appoint the following individuals to the Human Relations Commission: Koo-Ja Lee, Connie C. Jee, Daniel DeVore, Joseph L. McCarty and Aizaz S. Shaikh. These individuals are current incumbents.

  
• 00:09:01

  2016-0843

  Approval to accept the resignation of Todd Evans from the Zoning Board of Appeals. Term expires February 28, 2017. District 3/Hunter

  
• 00:09:24

  2016-0844

  Approval to fill the unexpired term of Todd Evans from the Zoning Board of Appeals. Term expires February 28, 2017. District 3/Hunter

  
• 00:09:40

  2016-0868

  Approval to move the Board of Commissioners November 22, 2016 Public Hearing to November 15, 2016 at 7:00 p.m. and to move the Board of Commissioners December 27, 2016 Public Hearing to December 20, 2016 at 7:00 p.m.

  
• 00:10:08

  2016-0782

  Approval to renew BL085-14, inspection and testing of fire sprinkler systems at various Gwinnett County buildings on an annual contract (November 20, 2016 through November 19, 2017), Departments of Community Services, Sheriff, Support Services, and Water Resources, with Alliance Fire Protection Services, Inc., base bid $182,000.00. (Staff Recommendation: Approval)

  
• 00:11:02

  2016-0785

  Approval to renew OS142, online case filings and court payment services on an annual contract (January 01, 2017 through December 31, 2017), with Tyler Technologies, Inc., utilizing a Clayton County competitively procured agreement, estimated revenue $320,000.00. (Staff Recommendation: Approval)

  
• 00:11:30

  2016-0784

  Approval to renew OS032-15, purchase of Pulsar chlorine for County swimming pools on an annual contract (January 01, 2017 through December 31, 2017), with Aquatic Consulting & Equipment, Inc., base amount $100,000.00. (Staff Recommendation: Approval)

  
• 00:12:34

  2016-0771

  Award BL046-16, provision of armored carrier services on an annual contract (September 28, 2016 through September 27, 2017), to low bidder, Dunbar Armored, Inc., base bid $105,815.64. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:13:20

  2016-0777

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $437,960.00, a decrease in assessed value of $2,172,190.00 for a net decrease of $1,734,230.00 for tax years 2007 thru 2015. (Staff Recommendation: Approval)

  
• 00:14:25

  2016-0797

  Approval of the July 31, 2016 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:16:50

  2016-0802

  Award RP021-16, identity theft protection on an annual contract (January 01, 2017 through December 31, 2017), to the highest scoring firm, Identity Rehab Corporation dba ID Watchdog, base amount $122,823.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is entirely participant funded. (Staff Recommendation: Award)

  
• 00:18:14

  2016-0792

  Approval to renew RP018-14, provision of Health Reimbursement Account (HRA), Health Savings Account (HSA) and Flexible Spending Account (FSA) administration on an annual contract (January 01, 2017 through December 31, 2017), with ConnectYourCare, LLC, base amount $135,505.00. (Staff Recommendation: Approval)

  
• 00:18:54

  2016-0794

  Approval to renew RP004-13, provide comprehensive wellness program on an annual contract (January 01, 2017 through December 31, 2017), with Asset Health, Inc., base amount $720,000.00. (Staff Recommendation: Approval)

  
• 00:19:30

  2016-0796

  Approval to renew RP010-13, provide dental insurance to active employees and retirees on an annual contract (January 01, 2017 through December 31, 2017), with Cigna Healthcare of Georgia, base amount $4,223,388.00 (negotiated cost savings of approximately $117,163.00). This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:20:13

  2016-0799

  Approval to renew RP010-12, provision of vision plans on an annual contract (January 01, 2017 through December 31, 2017), with Vision Service Plan (VSP) Insurance Company, base amount $669,848.00 (negotiated cost savings of approximately $13,743.00). This contract is entirely participant funded. (Staff Recommendation: Approval)

  
• 00:20:52

  2016-0800

  Approval to renew RP017-14, provision of Employee Assistance Program (EAP) and work-life services on an annual contract (January 01, 2017 through December 31, 2017), with Harris Rothenberg International, Inc. dba Humana EAP and Work-Life Services, base amount $150,581.00. (Staff Recommendation: Approval)

  
• 00:21:39

  2016-0761

  Approval to renew RP012-14, provision of digital oblique aerial photographic imagery and viewing software on an annual contract (January 01, 2017 through December 31, 2017), with Pictometry International Corporation, base amount $187,729.00. (Staff Recommendation: Approval)

  
• 00:23:24

  2016-0793

  Approval to renew OS025-16, FileNet support and maintenance on an annual contract (October 01, 2016 through September 30, 2017), with IBM Corporation, base amount $132,660.17. (Staff Recommendation: Approval)

  
• 00:24:24

  2016-0757

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement between Gwinnett County and Rooker Gwinnett, LLC to purchase approximately 92.49 acres located in Land Lots 239 and 240 of the 5th District of Gwinnett County, Georgia and Land Lot 015 of the 7th District of Gwinnett County, Georgia, Tax Parcel Nos. R5239 006 (partial purchase), R5240 003, R5240 015, R5240 017, and R7015 107 for the amount of $2,189,200.00, including authorization to execute any and all documents necessary to consummate the transaction. This agenda item reduces the acreage which was approved by the County on May 24, 2016. Contract to follow. Subject to approval as to form by the Law Department. District 4/Heard

  
• 00:25:42

  2016-0786

  Approval/authorization for SR 13/Buford Highway Sidewalks Langford Road to Simpson Circle, for Declaration of Taking condemnation proceedings regarding the property of Maria C. Nungo, E-Z Loan, Inc., Cambridge Manor Estates and 591.10 square feet of Permanent Easement for Construction and Maintenance of Slopes, Tax Map R6256 044, Parcel No. 5, Zoning R-75, amount $2,220.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 2/Howard

  
• 00:26:51

  2016-0845

  Approval/authorization for the Chairman to execute a Cooperation Agreement between the Sugarloaf Community Improvement District Board and Gwinnett County. Subject to approval as to form by the Law Department.

  
• 00:27:46

  2016-0780

  Approval of Waiver of Time Lapse Requirement for Zoning. The applicant, GC-Reliant Homes, LLC, requests a waiver of the 12 month time lapse requirement for zoning. The prior case, CIC2016-00011, was approved as R-100 Modified (Modified Single Family Subdivision) by the Board of Commissioners in April, 2016. The applicant is seeking November, 2016 hearing dates for a proposed Change in Conditions (CIC2016-00023) to reduce the size of the required masonry water tables. The property is located in the 2600 Block of Berry Hall Road. District 3/Hunter

  
• 00:29:29

  2016-0778

  Approval to accept and appropriate second quarter donations made to the Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approve)

  
• 00:30:24

  2016-0749

  Approval/authorization to accept a donation of $12,000.00 for the purchase of one Police K-9. Ms. Kathy Gestar, the founder of the Cody Fund wishes to make this donation to the Gwinnett County Police Department through the Community Foundation for Northeast Georgia. (Staff Recommendation: Approval)

  
• 00:31:59

  2016-0755

  Approval to renew BL067-15, purchase of various public safety vehicles on an annual contract (September 02, 2016 through September 01, 2017), with Akin Ford Corporation; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., base bid $2,464,250.00. This contract is funded 70% by the 2014 SPLOST Program and 30% by the Capital Vehicle Replacement Fund. (Staff Recommendation: Approval)

  
• 00:33:05

  2016-0768

  Approval to renew RP015-15, provision of custodial services at various Gwinnett County facilities on an annual contract (November 01, 2016 through October 31, 2017), with Building Maintenance Services, Inc., base amount $600,823.00. (Staff Recommendation: Approval)

  
• 00:33:43

  2016-0775

  Approval to renew BL074-13, provision of landscaping maintenance services at various Gwinnett County facilities on an annual contract (October 04, 2016 through October 03, 2017), with NGL & Erosion Control Group LLC, base bid $147,148.00. (Staff Recommendation: Approval)

  
• 00:34:24

  2016-0760

  Approval/authorization for the Chairman to execute any and all documents necessary to grant 0.078 acre (3,415 square feet) of permanent sewer easement for $1,042.00 and 0.059 acre (2,570 square feet) of temporary construction easement for $314.00 to Speedway LLC, for construction and maintenance of a public sewer line on a Gwinnett County owned property (Tax Parcel No. R6137 014). Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:35:25

  2016-0772

  Approval/authorization of a resolution to allow the Gwinnett County Tax Commissioner to conduct judicial in rem tax sales. (Staff Recommendation: Approval)

  
• 00:36:11

  2016-0779

  Award BL070-16, Suwanee Dam Road (Grand Magnolia Drive to Lanier Middle School) and Buford Dam Road (Island Ford Road to Lanier Middle School) sidewalk improvement projects, to low bidder, CMES, Inc., amount not to exceed $799,369.30. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 1/Brooks and District 4/Heard (Staff Recommendation: Award)

  
• 00:37:45

  2016-0753

  Approval to renew BL115-14, pavement marking services on an annual contract (January 01, 2017 through December 31, 2017), with Peek Pavement Marking, LLC, base bid $300,000.00 (negotiated cost savings of approximately $15,000.00). (Staff Recommendation: Approval)

  
• 00:38:20

  2016-0789

  Award OS020-16 purchase of parts, products, services and training for Patterson Pump Company equipment on an annual contract (September 07, 2016 through September 06, 2017), to Patterson Pump Company, base amount $300,000.00. (Staff Recommendation: Award)

  
• 00:39:06

  2016-0731

  Approval to renew BL042-15, pressure washing on an annual contract (September 16, 2016 through September 15, 2017), with Intercontinental Commercial Services, Inc., base bid $150,000.00. (Staff Recommendation: Approval)

  
• 00:39:42

  2016-0763

  Approval to renew RP014-15, provision of custodial services at various Department of Water Resources facilities on an annual contract (November 01, 2016 through October 31, 2017), with Building Maintenance Services, Inc., base amount $230,000.00. (Staff Recommendation: Approval)

  
• 00:40:18

  2016-0764

  Approval of Change Order No. 1-Final to BL101-15 48 inch PCCP Critical Crossing Replacement (I985) with John D. Stephens, Inc., increasing the contract by $359,013.50. The contract amount is adjusted from $1,354,970.00 to $1,713,983.50, subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:41:30

  2016-0788

  Approval to renew OS024-15, purchase of parts, products and services for the Jenbacher generator at the F. Wayne Hill Water Resources Center on an annual contract (September 07, 2016 through September 06, 2017), with Nixon Energy Solutions, base amount $450,000.00 (this represents a 2.34% decrease over the previous contract). (Staff Recommendation: Approval)

  
• 00:42:47

  2016-0765

  Approval/authorization for the Chairman to execute a Release and Agreement to Operate a Private Sewer Line for Richard J. Case and Rita M. Case on property used as a commercial automobile dealership, known as Rick Case Auto Mall. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:44:03

  Adjournment