BOC Work Session 9.20.16

September 20, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, September 20, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:05

  Call To Order

  
• 00:03:56

  Approval of Agenda

  
• 00:04:45

  2016-0872

  Approval of appointment to the Hospital Authority. Chairman's Appointment - Term expires September 30, 2019. Incumbent - Bruce Still

  
• 00:05:05

  2016-0873

  Approval of appointment to the Hospital Authority. District 3/Hunter - Term expires September 30, 2019. Incumbent - Wayne Sikes

  
• 00:05:27

  2016-0874

  Approval of appointment to the Hospital Authority. District 4/Heard - Term expires September 30, 2019. Incumbent - Tommy Hughes

  
• 00:05:47

  2016-0862

  Award BL074-16, comprehensive materials and field testing and miscellaneous services on an annual contract (October 05, 2016 through October 04, 2017), Departments of Community Services, Support Services, Transportation and Water Resources, to all bidders per attached recommendation letters, base bid $2,000,000.00. This contract is funded 37.5% by the 2014 SPLOST Program, 13.25% by the 2009 SPLOST Program and 49.25% by various other funds. (Staff Recommendation: Award)

  
• 00:06:30

  2016-0762

  Approval to renew BL079-15, inspection, maintenance, and repair of elevators and escalators on an annual contract (September 30, 2016 through September 29, 2017), Departments of Community Services, Police Services, Sheriff, Support Services, and Water Resources, with KONE Inc., base bid $102,000.00 (negotiated cost savings of approximately $3,060.00). (Staff Recommendation: Approval)

  
• 00:07:23

  2016-0863

  Approval/authorization for the Chairman to execute any and all documents necessary for acquiring electrical service and a right-of-way easement with Jackson Electrical Membership Corporation for Rock Springs Park Phase II construction. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:08:04

  2016-0864

  Approval/authorization of Change Order No. 1 to BL045-15 South Gwinnett Park Redevelopment with Multiplex LLC, Inc., increasing the amount by $636,102.81 and extending the contract completion time by one hundred thirty six (136) days. The contract amount is adjusted from $8,401,000.00 to $9,037,102.81. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:08:38

  2016-0835

  Ratification of agreement with Kidsplosion Nation Corporation for the provision of youth summer day camps at a reduced rate that includes the Bright from the Start Summer Meal program for participants in economically challenged areas of the county, approximately $106,500.00. (Staff Recommendation: Approval)

  
• 00:09:29

  2016-0805

  Approval to accept a grant from the Georgia Association of Emergency Medical Services (GAEMS) for a Trauma Triage System. This grant provides the Department with Rapid Response Bags, Triage Tags, and an educational video valued at $23,355.09. (Staff Recommendation: Approval)

  
• 00:10:23

  2016-0847

  Approval to renew BL098-13, purchase of power-load cot systems on an annual contract (December 18, 2016 through December 17, 2017), with Stryker Sales Corporation Medical Division, base bid $112,113.80. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:11:22

  2016-0804

  Approval/authorization for the Chairman to execute a Memorandum of Agreement between the Georgia Emergency Management Agency-Homeland Security Georgia Search and Rescue Team (GEMA/GSAR) and Gwinnett County. This agreement will provide mutual assistance between the participating parties in managing any emergency or disaster that is declared by the governing authority of any political subdivision that is a participating party. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:16

  2016-0781

  Award RP015-16, maintenance of computers, printers, scanners, servers and peripheral devices on an annual contract (September 21, 2016 through September 20, 2017), to the highest scoring firm, PC Specialists, Inc. dba Technology Integration Group, base amount $160,000.00 (negotiated cost savings of approximately $5,504.40). (Staff Recommendation: Award)

  
• 00:13:17

  2016-0834

  Approval to renew RP020-15, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2017 through January 09, 2018), with The Sanborn Map Company, Inc., base amount $200,683.90 (negotiated cost savings of approximately $3,056.10). (Staff Recommendation: Approval)

  
• 00:14:22

  2016-0849

  Approval to renew OS024, maintenance for computer aided dispatch (CAD) and record management system (RMS) software systems on an annual contract (February 01, 2017 through January 31, 2018), with Tiburon, Inc., base amount $531,530.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:08

  2016-0819

  Approval for the Sheriff to utilize up to $250,000.00 in drug asset forfeiture funds to purchase a pre-owned motor coach bus and any required improvements. Authorization for the Sheriff to locate, negotiate and purchase the bus. All operating costs to be absorbed by approved allocations for repair, maintenance and fuel in 2016 Sheriff's Office operating budget.

  
• 00:16:52

  2016-0851

  Approval to renew BL130-15, HVAC system maintenance services for various County facilities on an annual contract (January 01, 2017 through December 31, 2017), with United Maintenance, Inc., base bid $407,295.00. Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff Recommendation: Approval)

  
• 00:17:53

  2016-0759

  Approval/authorization for the Chairman to execute any and all documents necessary to abandon and release a 0.342 acre (14,903 square-foot) portion of a drainage easement on Tax Parcels R7238 108 and R7238 109. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:18:44

  2016-0766

  Approval/authorization for the Chairman to execute any and all documents necessary for the County to release 0.094-acre (4,082 square feet) of right-of-way on Tax Parcel R3001 021C to Taylor Morrison of Georgia, LLC. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:20:14

  2016-0803

  Approval/authorization for the Chairman to execute a Second Amendment to Tall Structure Lease Agreement with New Cingular Wireless PCS, LLC to allow modification of their equipment located on the existing communications tower at 1850 North Brown Road, Lawrenceville, known as "North Brown Road Communications Tower." Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:16

  2016-0858

  Approval of incorporation into the Gwinnett County Street Lighting Program, Bruxton Woods, estimated upfront capital cost of $2,000.00, estimated annual revenue and operating cost $516.00. Subject to approval as to form by the Law Department. The installation is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:22:09

  2016-0859

  Approval of incorporation into the Gwinnett County Street Lighting Program, Planters Cove, estimated upfront capital cost of $27,141.99, estimated annual revenue and operating cost $3,024.45. Subject to approval as to form by the Law Department. The installation is funded by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:00

  2016-0860

  Approval of incorporation into the Gwinnett County Street Lighting Program, Berkeley Creek South, estimated installation cost of $6,805.65, estimated annual revenue and operating cost $552.00. Subject to approval as to form by the Law Department. The installation is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:24:00

  2016-0870

  Approval to rescind award to National Bus Sales and Leasing, Inc. and re-award OS027-16, purchase of paratransit buses, to Alliance Bus Group, Inc., utilizing a State of Georgia competitively procured contract, $528,598.00. This contract is funded 80% by the Federal Transit Administration (FTA) with a 20% local match. (Staff Recommendation: Approval)

  
• 00:25:18

  2016-0852

  Award BL066-16, water distribution fill valves replacement project, to low bidder, Lanier Contracting Co., amount not to exceed $1,322,000.00. Contract to follow award. Subject to approval as to form by the Law Department. District 2/Howard, District 3/Hunter and District 4/Heard (Staff Recommendation: Award)

  
• 00:26:13

  2016-0854

  Award BL067-16, bypass pumping services on an annual contract (September 20, 2016 through September 19, 2017), to all bidders, Municipal Hydro Services, Inc.; Sunbelt Rentals, Inc.; and Xylem Dewatering Solutions, Inc., base bid $250,000.00. (Staff Recommendation: Award)

  
• 00:26:58

  2016-0861

  Award OS031-16, purchase of products and services for Goulds, Lightnin and Xylem equipment on an annual contract (September 21, 2016 through September 20, 2017), with Tencarva Municipal, formerly known as GPM Environmental, base amount $200,000.00. (Staff Recommendation: Award)

  
• 00:27:43

  2016-0855

  Approval to renew OS148, provision of Smith & Loveless parts, products, services and training on an annual contract (October 22, 2016 through October 21, 2017), with Smith & Loveless, Inc., base amount $150,000.00. (Staff Recommendation: Approval)

  
• 00:28:15

  2016-0856

  Approval to renew OS028-15, provision of parts, products, services and training for the replacement and maintenance of new and existing Siemens blowers on an annual contract (October 21, 2016 through October 20, 2017), with Siemens Demag Delaval Turbomachinery, Inc., base amount $850,000.00. (Staff Recommendation: Approval)

  
• 00:28:55

  2016-0857

  Approval to renew BL065-15 restoration of utility repairs on an annual contract (October 07, 2016 through October 06, 2017), with DAF Concrete, Inc., base bid $800,000.00. (Staff Recommendation: Approval)

  
• 00:29:33

  Adjournment