BOC Work Session 11.15.16

November 15, 2016 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, November 15, 2016 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:03:26

  Call To Order

  
• 00:04:18

  Approval of Agenda

  
• 00:05:34

  2016-1073

  Award RP030-16, provision of probation services for the State Court of Gwinnett County on an annual contract (January 01, 2017 through December 31, 2017), to the highest scoring firm, Southeast Corrections, LLC, base amount $1,685,000.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by Gwinnett County Court imposed fees to be paid by probationers. (Staff Recommendation: Award) 

  
• 00:06:39

  2016-1069

  Award RP025-16, provision of respite care and homemaker services for Gwinnett County citizens on an annual contract (November 16, 2016 through November 15, 2017), to the highest scoring firms, Cornerstone Management Services, Inc. dba Griswold Home Care and Southern Home Care Services, Inc. dba ResCare HomeCare, base amount $387,387.00 (negotiated cost savings of approximately $11,125.40). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 84.3% by the Atlanta Regional Commission and 15.7% by the General Fund. (Staff Recommendation: Award) 

  
• 00:07:57

  2016-1007

  Approval/authorization for the Chairman to execute a 10-year lease agreement between Gwinnett County and the American Legion Post 323, Inc., a non-profit charitable corporation, to provide space at the Gwinnett Historic Courthouse at an annual rate of $1.00 per year. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 

  
• 00:09:02

  2016-1025

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Department of Corrections related to an educational incentive plan for offenders housed in county correctional institutes who do not have a high school diploma or GED. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 

  
• 00:10:19

  2016-1047

  Approval to renew RP019-13, on-demand printing services on an annual contract (January 06, 2017 through January 05, 2018), with Design Type, Inc.; Digital Xpress Printing, Inc.; More Business Solutions; and Printing Trade Company, Inc., base amount $275,000.00. (Staff Recommendation: Approval) 

  
• 00:11:05

  2016-1076

  Approval/authorization to renew a Memorandum of Understanding with the Executive Board of the Atlanta-Carolinas High Intensity Drug Trafficking Area (HIDTA) to provide funding for up to three full time prosecutors for the purpose of providing legal and prosecution services to the Atlanta-Carolinas HIDTA. HIDTA will reimburse the County for salaries and benefits in an amount not to exceed $128,000.00 per position. This MOU replaces the MOU approved December 01, 2015. Authorization for Chairman or designee to execute this MOU subject to approval as to form by the Law Department. 

  
• 00:11:49

  2016-1018

  Approval/authorization to submit to the U.S. Department of Housing and Urban Development the proposed 2017 Action Plan. Approval/authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 

  
• 00:13:09

  2016-1087

  Approval/authorization of the issuance of the Development Authority of Gwinnett County’s Taxable Revenue Refunding Bonds (Gwinnett Stadium Project), Series 2017 for the purpose of refunding a portion of the Development Authority of Gwinnett County’s Taxable Revenue Bonds (Gwinnett Stadium Project), Series 2008; authorizing the execution and delivery of an Intergovernmental Contract between Gwinnett County and the Development Authority relating to the Series 2017 Bonds; subject to approval as to form by the Law Department, and for other related purposes. (Staff Recommendation: Approval) 

  
• 00:14:44

  2016-1075

  Award OS037-16, Systems, Applications, and Products (SAP) and public safety backend infrastructure for E911 Police Annex Data Center on a 48 month lease, to IBM Corporation, Lessor IBM Credit LLC. The initial term of this contract shall be January 01, 2017 through December 31, 2017, base amount $307,734.54. This contract may be automatically renewed on an annual basis for a total lifetime contract term of four (4) years, total base amount $2,041,108.62. Authorization to delegate authority to the County Administrator (or a designated representative) to execute any and all documents associated with this lease, provided adequate funding is available. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) 

  
• 00:16:11

  2016-0964

  Approval to renew OS023, support and maintenance for Sustain software on an annual contract (January 01, 2017 through December 31, 2017), with Journal Technologies, Inc., formerly known as Sustain Technologies, Inc., base amount, $186,701.00. (Staff Recommendation: Approval) 

  
• 00:17:16

  2016-1051

  Approval to renew OS002, maintenance contract for the 800 MHz radio system, (January 01, 2017 through December 31, 2017), with Motorola Solutions, Inc., $2,426,807.32 (reflects a 5% pre-pay discount of $126,726.70). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 
  

  
• 00:18:18

  2016-1006

  Approval/authorization for the Chairman to execute a Third Amendment to Intergovernmental Agreement to Provide Stormwater Services within the City of Peachtree Corners, extending the term of the Intergovernmental Agreement for one additional year, all documents subject to approval as to form by the Law Department. 

  
• 00:19:59

  2016-1077

  Approval/authorization for Evermore North Boulevard (Britt Road to Old U.S. Highway 78/Walton Court), for Declaration of Taking condemnation proceedings regarding the property of Britt and Camp, LLC, 2,440.56 square feet of Required Right of Way, 3,063.80 square feet of Permanent Easement for Construction and Maintenance of Slopes and 1,873.02 square feet of 24 Month Temporary Easement for Construction of Drives for Tax Map R6068 007A, Parcel 21, Zoning C-2, amount $8,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter 

  
• 00:21:13

  2016-1079

  Approval/authorization for Evermore North Boulevard (Britt Road to Old U.S. Highway 78/Walton Court), for Declaration of taking condemnation proceedings of Britt and Camp, LLC, 43,573.08 square feet of Required Right of Way, 13,896.71 square feet of Permanent Easement for Construction and Maintenance of Slopes, 1,026.51 square feet of Permanent Drainage Easement and 1,491.85 square feet of Temporary Easement for Removal of Obstruction for Tax Map R6068 106, Parcel 1, Zoning MU-R, amount $105,300.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter 

  
• 00:22:25

  2016-1080

  Approval/authorization for Evermore North Boulevard (Britt Road to Old U.S. Highway 78/Walton Court) for Declaration of Taking condemnation proceedings regarding the property of Britt and Camp, LLC, 18,933.45 square feet of Fee Simple Right of Way, 13,945.89 square feet of Permanent Easement for Construction and Maintenance of Slopes, 23,169.40 square feet of Permanent Drainage Easement and 292.98 square feet of 24 Month Temporary Driveway Easement for Tax Parcel R6068 001, Parcel 3, Zoning MU-R, amount $76,900.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter 

  
• 00:23:34

  2016-1081

  Approval/authorization for Evermore North Boulevard (Britt Road to Old U.S. Highway 78/Walton Court) for Declaration of Taking condemnation proceedings regarding the property of Britt and Camp, LLC and 475.27 square feet of Permanent Drainage Easement for Tax Parcel R6068 361, Parcel 27, Zoning MU-R, amount $500.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter 

  
• 00:24:28

  2016-1083

  Approval/authorization for the Chairman to execute an agreement leasing a portion of Tax Parcel I.D. No. R6060 006, the former Olympic Tennis Stadium Pro Shop, to the Evermore Community Improvement District on a month-to-month basis, all documents subject to approval as to form by the Law Department. District 2/Howard 

  
• 00:25:40

  2016-1089

  Approval/authorization for the Chairman to execute any and all documents required to convey a total of 5.0 acres of land, comprised of Tax Parcel No. 7297 053 and portions of Tax Parcel Nos. 7300 006 and 7300 010, to the City of Buford in exchange for 5.0 acres of land comprised of Tax Parcel No. 7297 043, all documents subject to approval as to form by the Law Department. 

  
• 00:26:40

  2016-1105

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement between Gwinnett County and Pecola Scott, Perry S. Battle, Tony Battle, Reggie Battle, Peggy Battle Booker, Penny Battle, the Estate of Lillie May Lyons, Janice K. Swann, Administrator, the Estate of Felix D. Lyons, Janice K. Swann, Executor, the Estate of Amelia Livsey Scales, Sendy Wilburn, Administrator, and the Estate of Sarah Livsey Lumpkin, Catherine L. Coleman, Executor, to purchase 1.448 acres of land located in Land Lot 348 of the 4th District, Gwinnett County, Georgia, for the amount of One Hundred Sixty One Thousand and Two Hundred ($161,200.00) Dollars, including authority to execute any and all documents necessary to consummate the transaction, all documents subject to approval as to form by the Law Department. This purchase is funded by the 2009 SPLOST Program. District 3/Hunter 

  
• 00:28:28

  2016-1021

  Approval to accept and appropriate third quarter donations made to the Gwinnett Animal Welfare and Enforcement Shelter. (Staff Recommendation: Approved) 

  
• 00:29:17

  2016-1082

  Ratification of OS040-16, purchase of Motorola mobile radios and accessories, to Motorola Solutions, Inc., $146,066.40. (Staff Recommendation: Approval) 

  
• 00:30:00

  2016-1019

  Approval to accept donations from the U. S. Department of Defense Excess Property Program. Items include tools, tool kits, storage cases, training equipment, clothing, electronics and Honor Guard equipment. All items are available to the Sheriff's Office at no cost. Total value: $98,332.78. 

  
• 00:31:00

  2016-1072

  Approval to accept grant award from U.S. Department of Justice for the State Criminal Alien Assistance Program (SCAAP) in the amount of $118,091.00. The grant is 100% funded by the U.S. Department of Justice with no match requirements. The primary use of funds being training, equipment, and personnel. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents as specified in the attached Action List. Subject to approval as to form by the Law Department. 

  
• 00:31:59

  2016-0997

  Award BL084-16, Gwinnett County Annex roof replacement project, to low bidder, RDS Construction, LLC, amount not to exceed $256,676.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) 

  
• 00:33:00

  2016-1026

  Award BL103-16, Meadow Church Road property demolition project, to low bidder, Diversified Environmental Management, Inc., amount not to exceed $109,724.30. Contract to follow award. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Award) 

  
• 00:33:43

  2016-1027

  Award RP028-16, mail management system on a 36 month lease, to the highest scoring firm, Neopost USA, Inc. The initial term of this contract shall be January 01, 2017 through December 31, 2017, base amount $34,963.68. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract term of three (3) years, total base amount $125,746.80. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) 

  
• 00:34:31

  2016-1028

  Approval/authorization for the Chairman to execute a lease between Gwinnett County and Congressman Rob Woodall for 1,200 square feet of office space at the Gwinnett Justice and Administration Center, with an initial term beginning January 03, 2017, and ending January 02, 2018, with an automatic renewal for one additional year. The rental amount will be $22.50 per square foot annually ($2,250.00 monthly). Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 

  
• 00:35:12

  2016-1029

  Award BL089-16, Singleton Road (at Tech Drive) and Spout Springs Road (at Doc Hughes Road) roadway safety improvement projects, to low bidder, Matriarch Construction Co., Inc., amount not to exceed $1,325,002.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 2/Howard and District 3/Hunter (Staff Recommendation: Award) 

  
• 00:36:19

  2016-1033

  Approval to renew RP016-12, disaster debris removal, reduction, disposal, and other emergency debris related services on an annual contract (January 01, 2017 through December 31, 2017), with AshBritt, Inc.; Ceres Environmental Services, Inc.; and CrowderGulf, LLC. Funding and usage will be determined in the event of an emergency. (Staff Recommendation: Approval) 

  
• 00:37:09

  2016-1053

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Evelyn Key for advance acquisition of 4.192, more or less, acres fee simple right of way, 0.074 acres permanent drainage easement, more or less, 0.017 acres of temporary construction easement, more or less on Hamilton Mill Road at Pucketts Mill Road, M- 0690, total cost $924,000.00. Approval for the Chairman to execute any and all related documents. Contract to follow approval. Subject to approval as to form by the Law Department. This purchase is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:38:34

  2016-1054

  Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with the Estate of Troy Burel and Mildred A. Burel for acquisition of 1.867, more or less, acres of fee simple right of way, 0.750 acres permanent construction easement, more or less, 0.170 acres of permanent drainage easement, 0.252 acres of temporary construction easement, more or less and 0.018 acres of temporary driveway easement on Hamilton Mill Road at Pucketts Mill Road, M-0690, total cost $675,000.00. Approval for the Chairman to execute any and all related documents. Contract to follow approval. Subject to approval as to form by the Law Department. This purchase is funded by the 2014 SPLOST Program. District 4/Heard (Staff Recommendation: Approval) 

  
• 00:40:55

  2016-1055

  Approval/authorization for the Chairman to execute an Agreement with Run the Reagan, Inc. for the Run the Reagan event to be held February 25, 2017, subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation: Approval) 

  
• 00:41:36

  2016-1056

  Approval/authorization for the Chairman to execute a Resolution approving the Gwinnett County Transit Title VI Program and authorization to submit the Program to the Federal Transit Administration. Approval for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation: Approval) 

  
• 00:42:22

  2016-1067

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $2,093,838.41. These work authorizations are funded 56.8% by the 2009 SPLOST, 33.7% by the 2014 SPLOST, 6.0% by the Local Transit R&E Fund, 2.0% by the Capital Project Fund, 1.4% by the City of Peachtree Corners and 0.1% by the City of Buford. (Staff Recommendation: Approval) 

  
• 00:42:55

  2016-1049

  Award OS030-16, provision of products and services for the Alfa Laval dewatering centrifuges on an annual contract (November 19, 2016 through November 18, 2017), to Alfa Laval, Inc., base amount $200,000.00. (Staff Recommendation: Award) 

  
• 00:43:49

  2016-1078

  Award OS035-16, provision of products and services for Ovivo equipment on an annual contract (November 16, 2016 through November 15, 2017), to Eshelman Company, Inc., base amount $300,000.00. (Staff Recommendation: Award) 

  
• 00:44:33

  2016-0889

  Approval to renew OS034-15, purchase of parts, products, services and training for calibration, repair and replacement of Hach equipment (January 01, 2017 through December 31, 2017), with Hach Company, base amount $500,000.00 (negotiated cost savings of approximately $10,000.00). (Staff Recommendation: Approval) 

  
• 00:45:23

  2016-1048

  Approval to renew BL141-15, locating services on an annual contract (February 14, 2017 through February 13, 2018), with High Tech Engineering, Inc., base bid $1,100,000.00. 

  
• 00:47:24

  2016-1064

  Approval to renew BL077-13, sanitary sewer and force main rehabilitation program on an annual contract (January 01, 2017 through December 31, 2017), with IPR Southeast, LLC, base bid $2,000,000.00. (Staff Recommendation: Approval) 

  
• 00:48:07

  2016-1066

  Approval to renew OS004-15, purchase of parts, products, services and training for JWC Environmental equipment on an annual contract (January 01, 2017 through December 31, 2017), with JWC Environmental, base amount $450,000.00. (Staff Recommendation: Approval) 

  
• 00:48:53

  2016-1068

  Approval to renew BL092-15, repair and replacement of electric motors on an annual contract (January 01, 2017 through December 31, 2017), with Smith-Gray Electrical Co., Inc., base bid $1,000,000.00 (negotiated cost savings of approximately $3,000.00). (Staff Recommendation: Approval) 

  
• 00:50:05

  2016-1071

  Approval/authorization for the Chairman to execute a Joint Funding Agreement for Water Resource Investigations with U.S. Geological Survey (USGS) for the Gwinnett County Long Term Trend Monitoring Program, as required under the County's National Pollutant Discharge Elimination System (NPDES) Wastewater Discharge Permits and in compliance with the Metropolitan North Georgia Water Planning District Watershed Management in the amount of $927,125.00. USGS is contributing $109,740.00 and the county is contributing $817,385.00, subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 

  
• 00:51:55

  Adjournment