BOC Work Session March 05, 2013

March 05, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 5, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:10:55

  Call To Order

  
• 00:12:02

  Approval of Agenda

  
• 00:12:42

  2013-0203

  Approval of appointments to the Region Three Department of Behavioral Health and Developmental Disabilities (DBHDD) Planning Board. Community Services Recommendations - Solomon Alexander and Gina Callicotte. Term Expires July 31, 2015. Incumbent - Vacant Positions.

  
• 00:13:05

  2013-0249

  Approval to accept the resignation of John Karnowski from the Development Advisory Committee. Term Expires December 31, 2013. District 1/Brooks

  
• 00:13:17

  2013-0250

  Approval to fill the unexpired term of John Karnowski to the Development Advisory Committee. Term Expires December 31, 2013. District 1/Brooks

  
• 00:13:40

  2013-0254

  Approval of appointments to the Animal Advisory Council. Gwinnett Municipal Association Recommendation - Curtis Northrup - Term Expires December 31, 2013. Board of Health Recommendation - Joseph Sternberg - Term Expires December 31, 2014.

  
• 00:14:05

  2013-0194

  Approval to renew BL010-12, purchase of groceries on an annual contract (March 21, 2013 through March 20, 2014), Department of Corrections, Department of Community Services, and Sheriff's Department, to low responsive bidders as follows: Good Source Solutions; S&S Institutional Foods, dba Samples Institutional Foods; Southeastern Paper Group; Sutherlands Foodservice, Inc.; Sysco Atlanta; US Foods; and Wholesale Liquidations, LLC, dba Benjamin Foods; base amount $2,215,000.00 (negotiated cost savings of approximately $89,232.87). This contract is funded 93% by the General Fund and 7% by various Grant Funds. (Staff Recommendation: Approval)

  
• 00:14:44

  2013-0199

  Approval/authorization to accept a grant award from the Atlanta Regional Commission for Senior Services Title III, Community Based Services, Nutrition Services Incentive Program and Alzheimer's Programs. This contract represents the third year of a four year commitment to use federal and state funds for the provision of services for seniors in Gwinnett County. Funding is anticipated to be $914,109.00 Federal, $495,479.00 State, and $101,410.00 Local Match for a total amount of $1,510,998.00 (60% Federal, 33% State and 7% Local Match). Approval and authorization for Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:15:50

  2013-0169

  Ratification of work task authorizations No. 2011-37 through 2011-48 for Jacobs Project Management Company for program management services in the amount of $441,600.00. This project is funded 20% by the 2005 SPLOST program and 80% by the 2009 SPLOST program. (Staff Recommendation: Approval)

  
• 00:16:24

  2013-0209

  Approval/authorization for the Chairman to execute Intergovernmental Agreements with the City of Buford, City of Dacula, City of Duluth, City of Lawrenceville, City of Lilburn, City of Loganville, City of Norcross, City of Snellville and City of Suwanee, Georgia for the use of the County-Owned 800 MHz System. No cost associated. Subject to approval by the Law Department.

  
• 00:17:27

  2013-0185

  Award RP001-13, administration of the motor vehicle assessment and appeal program on an annual contract (March 05, 2013 through March 04, 2014), to the highest scoring firm, LMC, Inc., base amount $175,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

  
• 00:20:04

  2013-0196

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $1.4 million, a decrease in assessed value of $2.4 million, for a net decrease of $1.0 million for tax years 2007 thru 2012. (Staff Recommendation: Approval)

  
• 00:21:05

  2013-0200

  Approval to renew OS024, maintenance for computer aided dispatch (CAD) and records management system (RMS) software systems on an annual contract, (February 01, 2013 through January 31, 2014), to sole provider, Tiburon, Inc. base amount $430,299.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded 43% by the Police District Fund, 36% by the E911 Fund, 14% by the Fire/EMS District Fund and 7% by the General Fund. (Staff Recommendation: Approval)

  
• 00:22:51

  2013-0174

  Approval/authorization to enter into a Settlement Agreement, Release, and Stipulations of Dismissal resolving all issues in the cases of Olympus Media LLC v. Gwinnett County Zoning Board of Appeals, Civil Action File No. 11-A-11821-5 and Olympus Media, LLC v. Gwinnett County, Civil Action File No. 1:11-cv-03750-SCJ, subject to review and approval by the Law Department.

  
• 00:23:34

  2013-0248

  Approval/authorization for the Chairman to execute any and all documents related to an Intergovernmental Agreement for the allocation and distribution of proceeds from the title ad valorem tax among Gwinnett County, all cities located wholly or partially within Gwinnett County, the Gwinnett County Board of Education and the Buford City School District, subject to review and approval by the Law Department.

  
• 00:24:28

  2013-0167

  Approval to exercise the fourth lease option with Equity One, Inc. for premises located at Market Place Shopping Center, 6135 Peachtree Parkway, Space 201B, Norcross, Georgia for the Peachtree Corners Tag Office, (April 1, 2013 - March 31, 2014) for an annual cost of $68,888.04. Subject to approval by Law Department. District 2/Howard (Staff Recommendation: Approval)

  
• 00:25:39

  2013-0168

  Approval/authorization for the Chairman to execute a Governmental Encroachment Agreement for an Easement required by Georgia Power Company which authorizes Gwinnett County to construct a driveway, deceleration lane, and sidewalk within a Georgia Power Company Right-of-Way. Contracts to follow approval. Subject to approval by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:26:39

  2013-0181

  Award BL011-13, Hurricane Shoals Road (SR 120-Collins Hill Road), Cruse Road queuing lane (Sweetwater Middle School), and Dickens Road queuing lane (Hopkins Elementary School) pedestrian and school safety improvement projects, project numbers F-0648, F0797, M- 0689, F-0614-07 and F-0740-03, to low bidder, Baldwin Paving Company, Inc., amount not to exceed $1,232,071.22. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. These projects are funded 82% by the 2009 SPLOST Program and 18% by the 2005 SPLOST Program. District 1/Brooks & District 4/Heard (Staff Recommendation: Award)

  
• 00:27:43

  2013-0188

  Award BL014-13, Old Peachtree Road (at Cedar Drive) road safety and improvement project, project number M-0691, to low bidder, ISC, Inc., amount not to exceed $499,294.25. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2005 SPLOST Program. District 1/Brooks & District 4/Heard (Staff Recommendation: Award)

  
• 00:28:29

  2013-0180

  Approval to renew BL013-10, mowing and trimming of landscaped roadsides and along public sidewalks (section C only) on an annual contract (March 17, 2013 through March 16, 2014), to the low bidder, Pebblestone Landscape Group, Inc., base bid $19,710.00 (negotiated cost savings of approximately $394.00). (Staff Recommendation: Approval)

  
• 00:29:24

  2013-0207

  Approval of the negotiated settlement for the condemnation action regarding Brenda Ruth Pruitt Griffin, CAFN 09-A- 03658-3, on the SR 324 Bridge over I-85 project, F-0382-02, Parcel 17, total cost $1,750,000.00, including funds previously deposited into the Registry of the Court. This settlement is funded by the 2005 SPLOST Program. District 4/Heard (Staff Recommendation: Approval)

  
• 00:30:11

  2013-0156

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 1-Final with C.W. Matthews Contracting Co., Inc., for the Five Forks Trickum Road (Cole Drive-Garner Road) project, F-0649, total increase $3,394.36; total reduction $170,307.68; revised contract amount $1,007,610.62. Subject to approval by Law Department. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:31:02

  2013-0157

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 1-Final with Gary's Grading and Pipeline Company, Inc., for the Grayson High School Access Road, F-0776 and the Rosebud Road (at Summit Chase Drive), M-0704, projects, total increase $4,031.50; total reduction $126,101.40; revised contract amount $818,994.68. Subject to approval by Law Department. This contract is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:32:01

  2013-0186

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 1-Final with Baldwin Paving Company, Inc., for Indian Trail Road at I-85 Northbound Ramps, M-0535, Indian Trail Road (Hillcrest Road-Burns Road), F-0598 and Indian Trail Road (Willow Trail Parkway-Oakbrook Parkway), F-0608 projects, total increase $6,022.50; total reduction $116,084.12; revised contract amount $724,452.86. Subject to approval by Law Department. This contract is funded 73% by the 2005 SPLOST Program and 27% by the 2009 SPLOST Program. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:33:01

  2013-0187

  Approval/authorization for Chairman to execute a Supplemental Agreement No. 1 with the City of Lilburn for the Main Street Relocation, F-0861, project, total cost $164,000.00. This contribution is in addition to the original funding of $645,690.63, for a maximum County contribution of $809,690.63. Authorization for Chairman to execute any and all necessary documents, subject to approval by Law Department. This item is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:34:25

  2013-0195

  Approval/authorization for the Chairman to execute a Lease Assignment, Assumption and Consent from Piedmont Hawthorne Aviation, LLC d/b/a Landmark Aviation to Gwinnett Aero, LLC and the Fifth Amendment to Lease Agreement for Gwinnett Aero, LLC. Revenues will be reduced by $45,061.00. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:35:46

  2013-0202

  Approval/authorization for Chairman to execute an Agreement with Peachtree Corners Festival, Inc. for the Family Friendly Festival held on June 8, 2013 and June 9, 2013, subject to approval by the Law Department, District 2/Howard (Staff Recommendation: Approval)

  
• 00:36:28

  2013-0182

  Award BL139-12, purchase of fire hydrants and fire hydrant repair parts on an annual contract (March 21, 2013 through March 20, 2014), to the low responsive bidders as follows: Consolidated Pipe & Supply Company, Inc.; Delta Municipal Supply Company, Inc.; Ferguson Enterprises, Inc.; Fortiline Waterworks; H.D. Supply Waterworks; Hydraflo, Inc.; Kendall Supply, Inc.; and Vellano Brothers, Inc.; per attached recommendation letter, base bid, $120,500.00. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:37:28

  2013-0184

  Award OS113, repair and services for Morris and Yeoman pumps on an annual contract (March 06, 2013 through March 05, 2014) to GPM Environmental, Inc. and approval of emergency purchase for the Beaver Ruin pump station, base amount of $495,460.00. This contract is funded 92% by the Water & Sewer Renewal & Extension Fund and 8% by the Water & Sewer Operating Fund. (Staff Recommendation: Award)

  
• 00:41:13

  2013-0183

  Approval to renew BL005-10, provide calcium nitrate, related equipment and maintenance on an annual contract (March 03, 2013 through March 02, 2014), to low bidder, Siemens Water Technologies Corp., base bid, $1,580,600.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:42:51

  Adjournment