BOC Work Session 4.18.17

April 18, 2017 - 10:00 AM

Gwinnett County Board of Commissioners Work Session
Tuesday, April 18, 2017 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:36

  Call To Order

  
• 00:03:31

  Approval of Agenda

  
• 00:04:24

  2017-0315

  Award BL015-17, purchase and installation of jury assembly room seating, to low bidder, Euro Aluminum Systems, LTD dba Futimis, $161,483.69. (Staff Recommendation: Award)

  
• 00:05:53

  2017-0321

  Approval for the Law Library Board of Trustees to receive a new full time position from the Board of Commissioners to enable the Law Library to make an adjustment to personnel within their division. The new position would be used to hire an IT Associate, rather than utilizing the services of a staffing agency. The position will be fully funded by the Law Library, as that division reimburses the County for 100 percent of the salary and benefit expenditures for its staff.

  
• 00:07:48

  2017-0358

  0358 Approval to renew BL051-16, purchase of testing supplies utilizing a drugs of abuse analyzer on an annual contract (July 05, 2017 through July 04, 2018), with Microgenics Corporation, base bid $100,000.00. Grant funds awarded by the Criminal Justice Coordination Council will be used to purchase drug testing supplies. (Staff Recommendation: Approval)

  
• 00:08:43

  2017-0353

  Award BL032-17, poured-in-place concrete & associated miscellaneous site work on an annual contract (April 18, 2017 through April 17, 2018), to low bidder, DAF Concrete, Inc., base bid $273,410.00 (this represents a 30% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department.  (Staff Recommendation: Award)

  
• 00:09:33

  2017-0351

  Approval to renew RP001-14, demand professional services for parks and recreation on an annual contract (May 21, 2017 through May 20, 2018), with Foresite Group, Inc., McFarland-Dyer & Associates, Inc., Pond & Company, Stevens & Wilkinson GA, Inc., Tunnel-Spangler Associates dba TSW, and Wolverton and Associates, Inc., base amount $1,700,000.00 (negotiated cost savings of approximately $21,335.00).  (Staff Recommendation: Approval)

  
• 00:10:27

  2017-0366

  0366 Approval/authorization for the Chairman to execute an amendment to the agreement with the Georgia Department of Corrections for the purpose of housing up to 222 state inmates in the Gwinnett County Comprehensive Correctional Complex from May 1, 2017 to June 30, 2017. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:11:38

  2017-0134

  Approval to renew RP002-16, purchase of new triple combination rescue style pumpers on an annual contract (April 20, 2017 through April 19, 2018), with The Sutphen Corporation, base amount $1,170,700.24 (negotiated cost savings of approximately $22,765.92). This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:12:47

  2017-0325

  Approval of Change Order No. 3 to BL026-14, Gwinnett County Fire Training Academy Phase II with Cooper & Company General Contractors, Inc., decreasing the contract by $11,243.00. The contract amount is adjusted from $10,039,680.00 to $10,028,437.00. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:13:51

  2017-0313

  Award OS002-17, Microsoft Enterprise agreement and true-up on an annual contract (May 01, 2017 through April 30, 2018), to Dell Marketing, L.P., utilizing the State of Georgia competitively procured agreement, amount not to exceed $930,971.03. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:15:03

  2017-0280

  Approval/authorization to accept a donation of the improvements known as the Hudson-Nash House (circa. 1840), presently located at 3490 Five Forks Trickum Road in Lilburn, Georgia, from Grace Phillips Nash, Mark Ray Nash and Todd Phillips Nash, Individually and as Executors and Trustees of the Marital Trust and the Residuary Trust, under the Last Will and Testament of Ray Albert Nash, a/k/a Ray Nash, deceased, including authority to execute any and all documents necessary to consummate the transaction, all documents being subject to approval as to form by the Law Department.

  
• 00:16:24

  2017-0342

  Approval/authorization for Harbins Road and Dacula Road Pedestrian Improvements for Declaration of Taking condemnation proceedings regarding the property of Gerald J. Ashworth, Lonnie C. Ashworth and Mea Family Investments, L.P., a Georgia limited partnership (each as to an undivided one-third interest),4,462.84 square feet of Required Right of Way, 11,249.15 square feet of Permanent Construction Easement for the Construction and Maintenance of Slopes, 931.26 square feet of Permanent Drainage Easement and 293.61 square feet of 24-month Temporary Driveway Easement for Tax Map No. R5301 009 and R5301 009A, Parcels 8 and 9, Zoning R-1200, amount $11,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter

  
• 00:18:02

  2017-0347

  Approval/authorization for Pleasant Hill Road Widening/Chattahoochee River to McClure Bridge Road for Declaration of Taking condemnation proceedings regarding the property of Sam's Real Estate Holdings-Georgia, LLC, a North Carolina limited liability company, Wells Fargo Bank, National Association, 833.40 square feet of Required Right of Way, 2,042.28 square feet of Permanent Easement for Construction and Maintenance of Slopes, 3,294.34 square feet of 36-Month Temporary Easement for Construction of Drives for Tax Map No. R6321 032, Parcel 9, Zoning C-2, amount $98,450.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:19:32

  2017-0391

  Approval/authorization for the Chairman to execute a Certificate approving the issuance of multifamily housing revenue bonds by the Housing Authority of Gwinnett County for the benefit of Oracle Snellville 2017, LP. Subject to approval as to form by the Law Department.

  
• 00:20:44

  2017-0360

  Award BL018-17, provision of an apartment complex analysis, to low bidder, Ben Loper Architecture, base bid $90,625.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:21:41

  2017-0329

  0329 Approval to accept a donation of $17,500.00 for the purchase and training of one Police K-9. Ms. Kathy Gestar, the founder of the Cody Fund wishes to make this donation to the Gwinnett County Police Department through the Community Foundation for Northeast Georgia. (Staff Recommendation: Approval)

  
• 00:23:06

  2017-0328

  0328 Award OS007-17, purchase of five (5) tractors with rotary mowers and one (1) tractor with slope mower, to Deere & Company and Tiger Corporation, utilizing a State of Georgia competitively procured contract, $223,956.19. (Staff Recommendation: Award)

  
• 00:23:56

  2017-0344

  Award BL022-17, Law Department renovation project, to low bidder, Lichty Commercial Construction, Inc., amount not to exceed $128,350.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:25:28

  2017-0348

  Award OS006-17, purchase of six (6) prisoner transport buses, to Peach State Freightliner, LLC, utilizing a State of Georgia competitively procured contract, $457,602.00. (Staff Recommendation: Award)

  
• 00:26:11

  2017-0350

  Award BL119-16, purchase of a crawler carrier, to low responsive bidder, Kassbohrer All Terrain Vehicles, Inc., $269,988.00. (Staff Recommendation: Award)

  
• 00:26:48

  2017-0343

  Approval/authorization for the Chairman to execute any and all documents necessary to dedicate 2,390.9 square feet (0.055 acre) right-of-way on Tax Parcel No. R5142 256 to the Georgia Department of Transportation. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:27:33

  2017-0345

  Approval/authorization for the Chairman to execute any and all documents necessary to grant a 2,716 square-foot (0.06 acre) distribution line easement to Georgia Power on Tax Parcel No. R6146 077. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:10

  2017-0346

  0346 Approval/authorization for the Chairman to execute any and all documents necessary to grant an 880 square-foot (0.02 acre) tree trim/clearing easement to Georgia Power on Tax Parcel R6146 118. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:46

  2017-0361

  Approval to renew BL019-16, purchase of traffic signal electrical equipment, material, and line hardware on an annual contract (April 20, 2017 through April 19, 2018), per the attached recommendation letter, base bid $560,000.00 (negotiated cost savings of approximately $14,310.00).  (Staff Recommendation: Approval)

  
• 00:29:38

  2017-0362

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc. total cost $1,954,261.17. (Staff Recommendation: Approval)

  
• 00:30:10

  2017-0349

  Award BL019-17, Hopkins Creek (Dacula) interceptor project, to low bidder, Strack, Inc., amount not to exceed $3,827,198.00. Contract to follow award. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Award)

  
• 00:31:08

  2017-0356

  Award BL012-17, water production arc flash and grounding improvements, to low bidder, Excel Electrical Technologies, Inc., amount not to exceed $5,498,900.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:32:11

  2017-0359

  Award OS012-16, maintenance of Watson-Marlow/Bredel pumps and control panels on an annual contract (April 19, 2017 through April 18, 2018), to Eco-Tech, Inc., base amount $300,000.00. (Staff Recommendation: Award)

  
• 00:32:57

  2017-0355

  Approval to rescind award to C&S Chemicals, Inc., for line item 14 (magnesium hydroxide) on BL086-16, purchase of water treatment and water reclamation chemicals on an annual contract (December 20, 2016 through December 19, 2017), and re-award to low responsive bidder, Premier Magnesia, LLC, base bid $1,400,000.00. (Staff Recommendation: Approval)

  
• 00:35:49

  2017-0357

  Approval to renew OS008-16, Supervisory Control and Data Acquisition (SCADA) programming, design and integration services on an annual contract (May 06, 2017 through May 05, 2018), with Kapsch TrafficCom USA, Inc., base amount $2,500,000.00. (Staff Recommendation: Approval)

  
• 00:36:46

  2017-0327

  Approval/authorization for the Chairman to execute an Agreement with Transcontinental Gas Pipe Line Company, LLC, in the estimated amount of $7,500.00, with a not to exceed limit of $50,000.00, for work associated with the Hopkins Creek Dacula Sewer Interceptor project. Subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:37:56

  Adjournment