BOC Work Session 7.18.17

July 18, 2017 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, July 18, 2017 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:41

  Call To Order

  
• 00:01:35

  Approval of Agenda

  
• 00:02:44

  2017-0659

  Approval to accept the resignation of Megan L. Matteucci from the Human Relations Commission. Term expires August, 31, 2020.

  
• 00:03:07

  2017-0688

  Approval to appoint Dr. Nikki Hughes to the Human Relations Commission to fill the unexpired term of Megan Matteucci. Term expires August 31, 2020.

  
• 00:03:27

  2017-0689

  Approval to appoint Saleem Hayat to the Human Relations Commission to fill the unexpired term of Sean Hayes. Term expires August 31, 2020.

  
• 00:03:44

  2017-0677

  Approval to accept the resignation of Brian Powell from the Human Relations Commission. Term expires August 31, 2019.

  
• 00:04:04

  2017-0678

  Approval of appointment to the View Point Health Board. Term expires June 30, 2020. - Incumbent Lynette Howard

  
• 00:04:24

  2017-0679

  Approval of appointments to the Upper Ocmulgee River Resource Conservation & Development Council, Inc. Terms expire June 20, 2018. Incumbents - Chuck Graham, Don Gravitt and Terry Trammell

  
• 00:05:35

  2017-0630

  Award BL053-17, provide parking lot and asphalt trail maintenance and repair on an annual contract (August 18, 2017 through August 17, 2018), Departments of Community Services, Police Services and Support Services, to low bidder, Advantage Sealcoating, Inc., base bid $739,076.80 (this represents a 1.62% decrease over the previous contract). This contract is funded 54% by the 2017 SPLOST Program. (Staff Recommendation: Award)

  
• 00:06:30

  2017-0634

  Approval to renew BL057-16, purchase of crushed stone on an annual contract (July 19, 2017 through July 18, 2018), Departments of Community Services, Transportation and Water Resources, with Hanson Aggregates Southeast, LLC; Martin Marietta Materials, Inc.; Metro Green Recycling, LLC; and Vulcan Materials Company, LP, base bid $405,000.00 (negotiated cost savings of approximately $26,600.00). (Staff Recommendation: Approval)

  
• 00:07:20

  2017-0650

  Approval to renew BL031-16, purchase of janitorial supplies on an annual contract (August 17, 2017 through August 16, 2018), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services, and Water Resources, per the attached recommendation letters, base bid $224,470.00 (negotiated cost savings of approximately $4,342.00). (Staff Recommendation: Approval)

  
• 00:07:55

  2017-0669

  Award OS011-17, purchase and implementation of a case management system, to Tyler Technologies, Inc., utilizing a Chatham County competitively procured agreement, amount not to exceed $3,302,770.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:10:14

  2017-0610

  Approval of the May 31, 2017 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:12:07

  2017-0624

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $167,030.00, a decrease in assessed value of $1,591,820.00 for a net decrease of $1,424,790.00 for tax years 2009 thru 2016. (Staff Recommendation: Approval)

  
• 00:13:03

  2017-0681

  Approval/authorization of a resolution establishing the 2017 millage rates; authorizing the levy of taxes within Gwinnett County; approving the Gwinnett County Board of Education recommended millage rates; and authorization for the Chairman to execute any and all documents related to the millage rates and digest submission to the Georgia Department of Revenue.

  
• 00:13:55

  2017-0435

  Approval to renew OS014-16, IBM Spectrum Protect Suite for unified recovery subscription on an annual contract (October 01, 2017 through September 30, 2018), with IBM Credit, LLC, base amount $239,361.30 (negotiated cost savings of approximately $5,256.36). (Staff Recommendation: Approval)

  
• 00:14:57

  2017-0639

  Approval to renew OS025-16, FileNet support and maintenance on an annual contract (October 01, 2017 through September 30, 2018), with IBM Corporation, base amount $174,600.35. (Staff Recommendation: Approval)

  
• 00:15:42

  2017-0664

  Approval to renew RP004-16, provision of desktop computer hardware leasing on a sixty (60) month contract (August 01, 2017 through July 31, 2018), with PC Specialists, Inc. dba Technology Integration Group, base amount $556,604.00. (Staff Recommendation: Approval)

  
• 00:16:48

  2017-0636

  Approval/authorization for State Route 140/Holcomb Bridge Road (Woodmont Boulevard to State Route140/Jimmy Carter Boulevard) Crooked Creek Road (Woodmont Boulevard to State Route 140/Holcomb Bridge Road) Technology Parkway (State Route 141/Peachtree Parkway to Second Bus Stop) for Declaration of Taking Condemnation proceedings regarding the property of Peachtree Corners, LLC, a Georgia limited liability company, Wingate Realty Finance Corporation and 1,770.27 square feet of Permanent Easement for construction and maintenance of wall for Tax Parcel R6275 053, Parcel 1, Zoning C-2, amount $21,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 2/Howard

  
• 00:18:21

  2017-0682

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Snellville providing for the design of a new library to be located in the Snellville Towne Center. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST Program. District 3/Hunter

  
• 00:19:22

  2017-0557

  Approval to renew BL083-16, provision of landscaping maintenance services at various Police facilities on an annual contract (October 18, 2017 through October 17, 2018), with ACS Landscape Management, Inc., base bid $110,038.00. (Staff Recommendation: Approval)

  
• 00:20:13

  2017-0570

  Approval/authorization for the Chairman to execute an Agreement with Kirkstall Road Enterprises, Inc. The Agreement allows for the filming and recording of the television series currently known as the "The First 48" in and around Gwinnett County, Georgia. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

  
• 00:22:03

  2017-0628

  Approval to renew RP015-15, provision of custodial services at various Gwinnett County facilities on an annual contract (November 01, 2017 through October 31, 2018), with Building Maintenance Services, Inc., base amount $567,828.00. (Staff Recommendation: Approval)

  
• 00:22:53

  017-0665

  Award BL052-17, Peachtree Industrial Boulevard (Norcross STEM High School) traffic improvement project, to low bidder, CMES, Inc., amount not to exceed $648,991.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2017 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

  
• 00:23:50

  2017-0662

  Approval/authorization for the Chairman to execute a Facility Encroachment Agreement and Amendment with CSX Transportation, Inc. for the Ronald Reagan Parkway ATMS/ITS project for $1,750.00. This Agreement is funded by the 2009 SPLOST Program. Subject to approval as to form by the Law Department. District 2/Howard and District 4/Heard (Staff Recommendation: Approval)

  
• 00:24:33

  2017-0663

  Approval/authorization of Change Order No. 1 to the Intergovernmental Agreement with the City of Sugar Hill for the Suwanee Dam Road at Riverside Road Intersection project, increasing the contract amount by $125,000.00. The City contribution will increase from $475,000.00 to $600,000.00. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:25:27

  2017-0633

  Award BL048-17, construction of 48-inch pre-stressed concrete cylinder pipe (PCCP) critical crossing replacement (SR 316 & Cedars Road), to low bidder, John D. Stephens, Inc., amount not to exceed $3,990,800.00. Contract to follow award. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Award)

  
• 00:27:06

  2017-0586

  Approval to renew BL038-14, trenchless stormwater pipe rehabilitation on an annual contract (August 06, 2017 through August 05, 2018), with A&S Paving, Inc. and IPR Southeast, LLC, base bid $16,000,000.00 (negotiated cost savings of approximately $15,000.00). (Staff Recommendation: Approval)

  
• 00:28:08

  2017-0627

  Approval to renew RP014-15, provision of custodial services at various Department of Water Resources facilities on an annual contract (November 01, 2017 through October 31, 2018), with Building Maintenance Services, Inc., base amount $230,000.00. (Staff Recommendation: Approval)

  
• 00:28:50

  2017-0666

  Approval to rescind the award of BL119-16, purchase of a crawler carrier, from the low responsive bidder, Kassbohrer All Terrain Vehicles, Inc.,$269,988.00. (Staff Recommendation: Approval)

  
• 00:29:56

  Adjournment