BOC Work Session February 05, 2013

February 05, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, February 5, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:04:24

  Call To Order

  
• 00:05:30

  Approval of Agenda

  
• 00:06:04

  2013-0140

  Approval to renew RP035-09, demand professional services for parks and recreation on an annual contract (February 03, 2013 through February 02, 2014), with Foresite Group and Moreland Altobelli, base amount $1,074,000.00 (negotiated cost savings of approximately $10,740.00). This contract is funded 52% by the 2005 SPLOST Program, 43% by the 2009 SPLOST Program and 5% by the Recreation Fund. (Staff Recommendation: Approval)

  
• 00:06:56

  2013-0138

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and the Grayson Athletic Association, Inc. for the purpose of the installation and maintenance of new scoreboards at the Bay Creek Park baseball and softball fields at no cost to the County. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:07:32

  2013-0092

  Approval/authorization to accept a grant award of up to $5,942.48 from the U.S. Department of Justice through the Bulletproof Vest Partnership (BVP) for the purchase of protective body armor. This grant has a 100% match requirement, to be paid from the department's operating budget (General Fund). Approval/Authorization to implement this program as outlined on the attached Action List; and for the Chairman (or designee) to execute any necessary grant documents, subject to review by the Law Department. (Staff Recommendation: Approval)

  
• 00:08:20

  2013-0143

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $114,000, a decrease in assessed value of $1.8 million, for a net decrease of $1.7 million in assessed value for tax years 2008 thru 2012. (Staff Recommendation: Approval)

  
• 00:09:20

  2013-0113

  Approval/authorization to accept grant funds awarded to Gwinnett Fire and Emergency by the Wal-Mart Foundation in the amount of $1,000 to purchase smoke detectors to distribute to low-income, single-parent, and/or senior adults in need. The grant is 100% funded through the Wal-Mart Foundation with no match requirements.

  
• 00:09:58

  2013-0112

  Approval to renew BL033-11, purchase of notebook computers on an annual contract (April 10, 2013 through April 09, 2014), with PC Specialists, Inc., dba Technology Integration Group, base bid $100,000.00. This contract is funded 72% by the Capital Project Fund, 24% by the Water & Sewer Renewal & Extension Fund and 4% by the Stormwater Renewal & Extension Fund. (Staff Recommendation: Approval)

  
• 00:10:44

  2013-0091

  Approval/authorization to accept a grant for the Citizen Corps providing equipment with an estimated value of $108,750.00 for the Office of Emergency Management. This equipment is funded through the Department of Homeland Security (DHS). Approval/Authorization for the Chairman or designee to sign a Memorandum of Understanding (MOU) with Metro Atlanta Urban Area Security Initiative (UASI) for acceptance of the equipment. The MOU is 100% funded through DHS with no match requirements. Subject to review by the Law Department.

  
• 00:11:37

  2013-0116

  Approval to increase BL036-12, purchase of public safety and pursuit vehicles base amount on an annual contract, to low bidders, Hayes Chrysler Dodge Jeep, Inc., Hardy Chevrolet Buick GMC, and Akin Ford Corp., increase base amount from $3,609,145.00 to $6,627,672.00 (increase of $3,018,527.00). This contract is funded by the Capital Vehicles and Fleet Equipment Fund. (Staff Recommendation: Approval)

  
• 00:12:49

  2013-0010

  Award BL135-12, Jimmy Carter Boulevard (I-85 DDI Interchange) bridge improvements project, project number F-0780-01, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $5,954,644.80. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 70.3% by the 2009 SPLOST Program and 29.7% by the Gwinnett Village Community Improvement District. District 2/Howard (Staff Recommendation: Award)

  
• 00:14:31

  2013-0110

  Award BL140-12, Lawrenceville Highway/US 29 (Bryson- Lions Club Park) pedestrian safety project, project numbers G-0111- 000003-0002 and M-0685-13, to low bidder, ISC, Inc., amount not to exceed $332,454.25. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 63% by the Federal Transit Administration (FTA) American Recovery and Reinvestment Act Grant (ARRA), 22% by the 2009 SPLOST Program and 15% by the City of Lilburn. District 2/Howard (Staff Recommendation: Award)

  
• 00:15:39

  2013-0111

  Approval to renew BL059-12, purchase of traffic signal LED modules and pedestrian signal heads on an annual contract (February 07, 2013 through February 06, 2014), with the low bidder, Southern Lighting and Traffic Systems, base bid $125,000.00 (negotiated cost savings of approximately $2,500.00). This contract is funded 80% by the Capital Project Fund, 12% by the General Operating Fund, and 8% by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:16:41

  2013-0115

  Approval to renew BL111-11, purchase of traffic electrical equipment, material, and line hardware on an annual contract (February 07, 2013 through February 06, 2014), to low responsive bidders as follows: General Traffic Equipment Corporation, McCain, Inc., Quality Traffic Systems, CDK Enterprises, Inc. dba Southern Lighting and Traffic Systems, Temple, Inc., Traffic Parts, Inc., and Utilicom Supply Associates, LLC, base bid $350,000.00 (negotiated cost savings of approximately $10,500.00). This contract is funded 50% by the General Fund, 36% by the 2009 SPLOST Program, and 14% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:17:51

  2013-0119

  Approval/authorization for Chairman to execute a Construction Agreement with the Georgia Department of Transportation for the SR 20 (Peachtree Industrial Boulevard to Burnette Trail) project, F-0019-01, GaDOT Project No. MSL00-0004-000(430), P.I. No. 0004430, total revenue $33,771,190.78. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This item is funded 100% by the Georgia Department of Transportation. Districts 1/Brooks and 4/Heard (Staff Recommendation: Approval)

  
• 00:18:46

  2013-0121

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Sunbelt Structures, Inc., for Sugarloaf Parkway Extension, Phase I, Section II project, F-0270-01 and Lawrenceville Suwanee Road over the Yellow River, F-0779-11, total increase $56,986.18, total reduction $828,156.12, revised contract amount $24,625,032.67. Subject to approval by Law Department. This contract is funded 89.5% by the 2009 SPLOST Program, 10.1% by the Georgia Department of Transportation and 0.4% by the Water and Sewer R&E Fund. Districts 3/Hunter and 4/Heard (Staff Recommendation: Approval)

  
• 00:19:59

  2013-0122

  Approval/authorization for Chairman to execute Supplemental Agreement No. 2 with E.R. Snell Contractor, Inc., for Sugarloaf Parkway Extension, Phase I, Section 3B project, F-0270-01, total increase $122,959.70, revised contract amount $14,834,138.68. Subject to approval by Law Department. This item is funded by the 2009 SPLOST Program. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:20:54

  2013-0123

  Approval/authorization for Chairman to execute an Agreement with the Georgia Department of Transportation for state budget funding assistance for the Transit System for FY 2013, totaling a maximum of $329,914.50. Approval for Chairman to execute any and all related documents, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:21:51

  2013-0124

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with C.W. Matthews Contracting Company Inc., for the Hewatt Road (R.D. Head Elementary - Corral Way), F-0604, and the Patterson Road (Pew Creek), F-0587, projects, total increase $21,315.62, total reduction $69,021.82, revised contract amount $1,253,920.41. Subject to approval by Law Department. This item is funded 93% by the 2009 SPLOST Program and 7% by the 2005 SPLOST Program. Districts 2/Howard and 4/Heard (Staff Recommendation: Approval)

  
• 00:22:41

  2013-0125

  Approval/authorization for Chairman to execute a Force Account Agreement with Georgia Power Company for the Jimmy Carter Boulevard at I-85 Diverging Diamond Interchange bridge improvement project, F-0780, in the amount of $141,416.00. Subject to approval by Law Department. This Agreement is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:23:44

  2013-0120

  Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,306,965.64. These projects are funded 78.7% by the 2009 SPLOST Program, 15.6% by the 2005 SPLOST Program and 5.7% by the General Government Capital Improvement Program. (Staff Recommendation: Approval)

  
• 00:24:42

  2013-0118

  Award OS111, refurbishment of seven (7) Robicon Perfect Harmony medium voltage variable frequency drives (VFDs), to Siemens Industry, Inc., base amount $739,335.00. This contract is funded by the Water & Sewer Renewal & extension Fund. District 4/Heard (Staff Recommendation: Award)

  
• 00:25:28

  2013-0139

  Approval to renew BL097-10, locating services on an annual contract (February 14, 2013 through February 13, 2014), to low bidder, High Tech Engineering, Inc., base bid $680,158.44 (negotiated cost savings of approximately $6,668.22). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:26:12

  Adjournment