BOC Work Session January 15, 2013

January 15, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, January 15, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:02:08

  Call To Order

  
• 00:03:01

  Approval of Agenda

  
• 00:03:33

  2013-0101

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2014. Chairman's Appointment

  
• 00:03:46

  2013-0102

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2013. District 1/Brooks

  
• 00:04:10

  2013-0103

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2014. District 2/Howard

  
• 00:04:41

  2013-0104

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2013. District 3/Hunter

  
• 00:04:58

  2013-0105

  Approval of appointment to the Gwinnett Animal Advisory Council. Term Expires December 31, 2014. District 4/Heard

  
• 00:05:25

  2013-0106

  Approval to appoint Walter Rekuc, Commercial Developer Member; Mark Richardson, Multi-family Developer Member; Jennifer DeWeese, Office Developer Member; Taylor Anderson, Registered Engineer Member; Scott Zanardo, Registered Architect member; Terri Rosamond, Utilities Coordinating Member; and Clint Dixon, Planning Commissioner Member to the Development Advisory Committee. Term Expires December 31, 2014.

  
• 00:06:04

  2013-0107

  Approval to appoint Terry Baker, Registered Landscape Architect Member and Dennis Billew, Development Advisory Committee Member to the Tree Advisory Committee. Term Expires December 31, 2014.

  
• 00:06:32

  2013-0109

  Approval to appoint Mark Richardson, General Contractor; Michael W. Banham, Registered Fire Protection Engineer; Jiles A. Singleton, Registered Mechanical Engineer and Roger S. Lingerfelt, Registered Structural Engineer to the Board of Construction Adjustments and Appeals. Term Expires December 31, 2014.

  
• 00:07:39

  2013-0086

  Award BL136-12, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (January 17, 2013 through January 16, 2014), to low responsive bidders as follows: Computer Networking, Inc. dba CNI Office Supplies, Laserlink International, Inc., The Office Pal, Polir Business Development Group dba Polir Inkjet & Toner, and U.S. Ink and Toner, Inc., per attached recommendation letter, base bid $125,000.00. (Staff Recommendation: Award)

  
• 00:08:40

  2013-0037

  Award BL141-12, provision of PoolPak maintenance and repair on an annual contract (January 16, 2013 through January 15, 2014), to sole bidder, Bardi Mechanical, base bid $155,000.00. This contract is funded by the Recreation Fund. (Staff Recommendation: Award)

  
• 00:09:58

  2013-0028

  Approval to accept the donation of a damaged casket (valued at $1,400.00) from Tim Stewart Funeral Home to the Department of Fire and Emergency Services Honor Guard. The damaged casket will be utilized to provide funeral training to members of the Honor Guard. (Staff Recommendation: Approval)

  
• 00:10:30

  2013-0027

  Approval/authorization for the Chairman to sign a Memorandum of Understanding/Agreement between the Georgia Emergency Management Agency-Homeland Security Georgia Search and Rescue Team (GEMA/GSAR) and Gwinnett County. This agreement will provide mutual assistance between the participating parties in managing any emergency or disaster that is declared by the governing authority of any political subdivision that is a participating party. (Staff Recommendation: Approval)

  
• 00:11:16

  2012-1139

  Approval/authorization for Project Jimmy Carter Boulevard/SR 140 and I-85 Diverging Diamond Interchange Improvements, Project #F-0780-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Preferred Real Estate Equities, Inc., United Community Bank (Georgia), as successor in interest to Independent Bank & Trust Company, and Budget Rent A Car System, Inc., located in Land Lot 195 of the 6th District of Gwinnett County, Georgia, consisting of 1,654.15 square feet of right of way and 1,502.97 square feet of permanent easement for the construction and maintenance of slopes, Parcel 5, Zoning C-2, Amount $59,610.00. This project is funded by the 2009 SPLOST Program. District 2/Howard

  
• 00:12:18

  2013-0014

  Approval/authorization for Project Bryson Park/Lions Club Park Connection-Lawrenceville Highway/U.S. Highway 29/State Route 8 from Rockbridge Road to Hillcrest Road, Project #F-0792-01 for Declaration of Taking procedures for condemnation proceedings regarding the property of Podber Limited Partnership, located in Land Lot 146 of the 6th District of Gwinnett County, Georgia, consisting of 2,100.81 square feet of permanent easement for the construction and maintenance of slopes and 383.54 square feet of 24-month temporary driveway easement, Parcel 5, Zoning C-2, Amount $9,905.00. This project is funded by the 2009 SPLOST Program. District 2/Howard

  
• 00:13:23

  2013-0080

  Award BL137-12, Gwinnett County Fire Station No. 10 entrance drive project, to low bidder, Charles W. Pruitt Enterprises, Inc., amount not to exceed $196,890.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded by the 2009 SPLOST program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:15:09

  2013-0084

  Approval to renew BL014-12, purchase of hot asphaltic patch mix on an annual contract (March 06, 2013 through March 05, 2014), with low bidders, E.R. Snell Contractors, Inc., C.W. Matthews Contracting Company, Inc., and Metro Materials, base bid $295,000.00 (negotiated cost savings of approximately $4,917.00). (Staff Recommendation: Award)

  
• 00:16:50

  2013-0077

  Approval/authorization for the Chairman to execute a Memorandum of Agreement with the Georgia Department of Transportation for the installation of roadway lighting on SR 120 from Meadow Church Way and Meadow Church Road, estimated operating costs $298.92, estimated revenue $330.00. Subject to approval by Law Department. District 1/Brooks (Staff Recommendation: Approval)

  
• 00:17:39

  2013-0078

  Approval/authorization to modify the 2005 and 2009 SPLOST programs. Funding to be reallocated from savings, planning dollars and longer term projects to address shorter term, more immediate needs including road resurfacing, intersection improvements, school safety and pedestrian safety improvements, major road improvements and bridge improvements. Total reallocation in the 2005 SPLOST is $1,737,881.40; total reallocation in the 2009 SPLOST is $7,452,351.66. (Staff Recommendation: Approval)

  
• 00:20:30

  2013-0022

  Award OS045, maintenance agreement for the Invensys- Foxboro distributed control system on a multi-year contract, with Invensys Systems, Inc. The initial term of this contract shall be January 01, 2013 through December 31, 2013, base amount $345,358.47. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2013 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelvemonth terms, for a total lifetime contract term of five years, total base amount $1,698,792.35, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded through the Water & Sewer Operating Fund. District 1/ Brooks (Staff Recommendation: Award)

  
• 00:21:27

  2013-0079

  Approval to renew BL141-11, purchase of pebble quick lime and bulk hydrated lime on an annual contract (January 18, 2013 through January 17, 2014), with low bidder, Cheney Lime & Cement Company, base bid $260,786.00. This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

  
• 00:22:17

  2013-0029

  Approval/authorization for the Chairman to 1) execute and record a Declaration of Conservation Covenant and Restrictions and, 2) to execute and grant a Conservation Easement to the Georgia Piedmont Land Trust on the areas within the Sweetwater-Old Norcross Stream Restoration and Wetland Mitigation Bank Project, parcel number 7040-274, subject to review by the Law Department. The Declaration of Covenant and Restrictions and a Conservation Easement are required by the United States Army Corp of Engineers to satisfy the Clean Water Act, Section 404 Permit conditions and compensatory mitigation requirements resulting from unavoidable loss of natural resources, District 4/Heard (Staff Recommendation: Approval)

  
• 00:23:09

  2013-0032

  Approval/authorization for the Chairman to execute a Memoranda of Understanding with the Georgia Department of Transportation for work associated with the SR 20 Bridge Widening and Relocation project. No funding involved. District 4/Heard (Staff Recommendation: Approval)

  
• 00:27:09

  2013-0033

  Approval/authorization for the Chairman to execute a Memorandum of Agreement in the amount of $250,000.00 to participate in the Metropolitan North Georgia Water Planning District Toilet Retrofit Program, subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:28:02

  Adjournment