BOC Work Session 3.20.18

March 20, 2018 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Tuesday, March 20, 2018 - 10:00 AM

• 00:00:00

  Intoduction

  
• 00:01:15

  Call To Order

  
• 00:02:02

  Approval of Agenda

  
• 00:02:57

  2018-0323

  Approval of appointment to the Development Advisory Committee. Member serves at the pleasure of the Board. Chairman's Appointment

  
• 00:03:24

  2018-0324

  Approval of appointment to the Development Advisory Committee. Member serves at the pleasure of the Board. District 1/Brooks

  
• 00:03:59

  2018-0325

  Approval of appointment to the Development Advisory Committee. Member serves at the pleasure of the Board. District 2/Howard

  
• 00:04:10

  2018-0326

  Approval of appointment to the Development Advisory Committee. Member serves at the pleasure of the Board. District 3/Hunter

  
• 00:04:30

  2018-0327

  Approval of approval to the Development Advisory Committee. Member serves at the pleasure of the Board. District 4/Heard

  
• 00:04:44

  2018-0329

  Approval to accept the resignation of Gina Callicotte from the Region Three Behavioral Health & Developmental Disabilities (DBHDD) Advisory Council. Term expires July 31, 2018.

  
• 00:05:09

  2018-0266

  Approval to renew BL004-15, preventive maintenance and repair of emergency generators on an annual contract (May 18, 2018 through May 17, 2019), Departments of Fire and Emergency Services, Police Services, Sheriff, Support Services and Water Resources, with Power and Energy Services, Inc., base bid $499,664.26. (Staff Recommendation: Approval)

  
• 00:06:25

  2018-0267

  Approval to renew BL021-17, installation, inspection, maintenance, and repair of doors and windows on an annual contract (April 19, 2018 through April 18, 2019), Departments of Fire and Emergency Services, Support Services and Water Resources, with Atlanta's Professional Door, Inc., base bid $210,831.37. (Staff Recommendation: Approval)

  
• 00:07:15

  2018-0303

  Approval to accept a donation of nine (9) foam dinosaur replicas and associated mountings from NDI Development, to be used in conjunction with a previously awarded grant called “Meet Me in the Park”. The dinosaurs will be featured throughout the parks system as part of the grants initiative to engage all ages to utilize our parks for fitness and exploration. The estimated value of the donation is $10,000.00. (Staff Recommendation: Approval)

  
• 00:08:18

  2018-0277

  Approval to renew RP032-16, provision of inmate coinless phone equipment at the Gwinnett County Comprehensive Correctional Complex on an annual contract (April 12, 2018 through April 11, 2019), with Securus Technologies, Inc., estimated revenue $135,000.00. (Staff Recommendation: Approval)

  
• 00:09:06

  2018-0279

  Award OS007-18, purchase of Physio Control LIFEPAK 15 cardiac monitors on an annual contract (March 20, 2018 through March 19, 2019), to Physio Control, Inc., base amount $1,096,821.80 and authorization for obsolete monitors to be declared surplus and used for trade-in allowances. This contract is funded by the 2014 SPLOST Program. (Staff Recommendation: Award)

  
• 00:10:34

  2018-0268

  Approval to renew OS049, Oracle software licenses and support on an annual contract (May 31, 2018 through May 30, 2019), with Oracle America, Inc., base amount $341,086.07. (Staff Recommendation: Approval)

  
• 00:11:24

  2018-0276

  Approval to renew RP021-13, ITS professional staffing resources on an annual contract (April 01, 2018 through March 31, 2019), per attached recommendation letter, base amount $6,705,713.00 (negotiated cost savings of approximately $20,100.00). (Staff Recommendation: Approval)

  
• 00:12:14

  2018-0283

  Approval to renew OS128, countywide wireless voice & data services on an annual contract (April 01, 2018 through March 31, 2019), utilizing a competitively procured State of Georgia and Georgia Technology Authority (GTA) agreement, with all service providers per the attached recommendation letter, base amount $1,900,000.00. (Staff Recommendation: Approval)

  
• 00:13:22

  2018-0134

  Approval/authorization for the Chairman to execute an Ordinance amending the Gwinnett County Solid Waste Ordinance and any and all additional documents necessary to accomplish the Amendment. Subject to approval as to form by the Law Department.

  
• 00:14:28

  2018-0192

  Approval/authorization for Declaration of Taking proceedings regarding the property of Lutfi Aslankurt and Bank of America, N.A., 1,316.68 square feet of Fee Simple Required Right of Way, 1,686.20 square feet of Permanent Easement for Construction and Maintenance of Slopes and 608.02 square feet of 60-Month Temporary Easement for Construction of Drives for Tax Map No. R7001 058, Cruse Road at Club Drive and Herrington Road/Bethesda School Road Parcel 18, Zoning R-75, amount $19,100.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program, District 4/Heard

  
• 00:15:57

  2018-0225

  Approval/authorization for Declaration of Taking Condemnation proceedings regarding the property of Lutfi Aslankurt and Wells Fargo Bank, N.A., 1,356.09 square feet of Fee Simple Required Right of Way, 2,149.89 square feet of Permanent Easement for Construction and Maintenance of Slopes and 303.41 square feet of 60-Month Temporary Easement for Construction of Drives for tax Map No. R7001 049, for Cruse Road at Club Drive and Herrington Road/Bethesda School Road, Parcel 19, Zoning R75/RZT, amount $21,150.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 4/Heard

  
• 00:17:12

  2018-0288

  Approval/authorization for Declaration of Taking Condemnation proceedings regarding the property of Astoria Garden Tower, LLC, 1,361.12 square feet of Fee Simple Required Right of Way, 1,252.68 square feet of Permanent Easement for Construction and Maintenance of Slopes and 268.64 square feet of 36-Month Temporary Driveway Easement for Construction of Drives, Tax Map No. R7001 009, Cruse Road at Club Drive and Herrington Road/Bethesda School Road, Parcel 4, Zoning O&I, amount $16,850.00. Subject to approval as to form by the Law Department. This Project is funded by the 2009 SPLOST Program. District 4/Heard

  
• 00:18:21

  2018-0300

  Approval/authorization for Declaration of Taking Condemnation proceedings regarding the property of Fairview Park Homeowners Association, Inc., a Georgia corporation and .037 acres of Permanent Easement for Construction and Maintenance of Drainage, Tax Map Nos. R7347 301 and R7347 377, Suwanee Dam Road at Riverside Road, Parcel 10, Zoning RM, amount $4,600.00. Subject to approval as to form by the Law Department. This Project is funded by the 2014 SPLOST Program. District 1/Brooks

  
• 00:19:25

  2018-0304

  Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Georgia Highway 20 Associates, LLC, a Georgia limited liability company, Luna Corp., Branch Banking and Trust Company, Subway Real Estate Corp., AutoZone Development Corporation, The Kroger Company, Fitness International, LLC, D M Mechanical, Inc., McDonald's USA, LLC, 513.98 square feet of Fee Simple Required Right of Way, 3,758.03 square feet of Permanent Easement for the Construction and Maintenance of Slopes, 1,307.10 square feet of Permanent Easement for the Construction and Maintenance of Sanitary Sewer and 309.51 square feet of 30-month Temporary Easement for the Construction of Drives, Tax Map No. R7348 150, Suwanee Dam Road at Riverside Road, Parcel 1, Zoning BG, amount $25,400.00. Subject to approval as to form by the Law Department. This project is funded by 2014 SPLOST Program. District 1/Brooks

  
• 00:21:02

  2018-0275

  Award BL004-18, Gwinnett County bicentennial trail and plaza project, to low bidder, Surfaces Group, LLC, amount not to exceed $1,875,000.00. Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Award)

  
• 00:22:29

  2018-0292

  Award BL003-18, Suwanee Dam Road at Riverside Road intersection improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $1,846,605.50. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 67.5% by various SPLOST Programs and 32.5% by the City of Sugar Hill. District 1/Brooks (Staff Recommendation: Award)

  
• 00:23:24

  2018-0302

  Award RP002-18, disaster debris removal, reduction, disposal and other emergency debris related services on an annual contract (April 01, 2018 through March 31, 2019), to the highest scoring firms, Bergeron Emergency Services, Inc.; CrowderGulf, LLC; and Phillips and Jordan, Inc. Funding and usage will be determined in the event of an emergency. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

  
• 00:24:04

  2018-0306

  Award BL017-18, North Road at Pharrs Road pedestrian and road improvement project, to low bidder, Ohmshiv Construction, LLC, amount not to exceed $729,417.06. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Award)

  
• 00:24:43

  2018-0316

  Award BL010-18, right-of-way mowing of county roads on an annual contract (March 21, 2018 through March 20, 2019), to low bidder, Yellowstone Landscape SE, LLC, base bid $574,532.11. (Staff Recommendation: Award)

  
• 00:25:13

  2018-0328

  Award BL012-18, mowing and trimming of landscaped roadsides and along public sidewalks on an annual contract (March 21, 2018 through March 20, 2019), Section A to low bidder, ACS Landscape Management, Inc. and Section B to low bidder, Yellowstone Landscape SE, LLC, base bid $685,728.33. (Staff Recommendation: Award)

  
• 00:25:50

  2018-0296

  Approval/authorization for the Chairman to execute an Amendment to the Cooperation Agreement with the Gateway 85 Gwinnett CID for street lighting improvements. Approval for inclusion into the Street Lighting Program, a section of Jimmy Carter Boulevard from Live Oak Parkway to Brook Hollow Parkway. Estimated upfront capital cost of $93,582.00. Estimated revenue and operating cost of $12,186.12. Subject to approval as to form by the Law Department. Installation is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:26:57

  2018-0297

  Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Gateway85 Gwinnett Community Improvement District (CID) for the Jimmy Carter Boulevard at Rockbridge Road intersection improvement project. The CID requested the installation of mast arms instead of standard strain poles. The CID will advance to the County a lump sum amount of $20,000.00 to cover requested enhancements. The County will manage the construction of the new traffic signal. In addition, the CID will be responsible for the installation and maintenance of the landscaping in the new medians for the project. The costs for the landscaping will be solely funded by the CID. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. Funded by the 2017 SPLOST Program. District 2/Howard (Staff Recommendation: Approval)

  
• 00:27:53

  2018-0298

  Approval/authorization for the Chairman to execute the proposed Nash Street Extension Quit Claim Deed for Right of Way dedication with the Gwinnett County Board of Education. No cost associated. Subject to approval as to form by the Law Department. District 4/Heard (Staff Recommendation: Approval)

  
• 00:28:48

  2018-0307

  Approval/authorization to apply for grant funding through the Georgia State Road and Tollway Authority (SRTA) from the Georgia Transportation Infrastructure Bank (GTIB) program for two projects within the county. These grant applications include funding for: (1) $1,500,000.00 for improvements at two intersections on Constitution Boulevard in Lawrenceville; (2) $2,000,000.00 for the widening of Spalding Drive in Peachtree Corners. Approval/authorization for the Chairman or designee to execute any and all documents related to this application, subject to approval as to form by the Law Department. District 2/Howard and District 4/Heard (Staff Recommendation: Approval)

  
• 00:29:55

  2018-0299

  Award BL007-18, purchase of fire hydrants and fire hydrant repair parts on an annual contract (March 21, 2018 through March 20, 2019), to low bidders, Consolidated Pipe & Supply Company; Core and Main; Delta Municipal Supply Company; Ferguson Waterworks; Fortiline, Inc.; Hydraflo, Inc.; and Southern Pipe & Supply, base bid $165,000.00 (this represents a 2% decrease over the previous contract). (Staff Recommendation: Award)

  
• 00:30:54

  2018-0272

  Approval to renew OS008-16, Supervisory Control and Data Acquisition (SCADA) programming, design, and integration services on an annual contract (May 06, 2018 through May 05, 2019), with Kapsch TrafficCom USA, Inc., base amount $1,200,000.00. (Staff Recommendation: Approval)

  
• 00:31:44

  2018-0273

  Approval to renew OS012-15, purchase of products and services for Xylem/Flygt submersible pumps on an annual contract (May 19, 2018 through May 18, 2019), with Xylem Water Solutions USA, Inc., base amount $1,800,000.00. (Staff Recommendation: Approval)

  
• 00:32:23

  2018-0274

  Approval to renew BL038-17, purchase of water meters on an annual contract (June 21, 2018 through June 20, 2019), with Badger Meter, Inc., base bid $1,800,000.00. (Staff Recommendation: Approval)

  
• 00:32:59

  2018-0278

  Approval to renew BL014-15, sanitary sewer easement maintenance program on an annual contract (May 19, 2018 through May 18, 2019), with Premier Tree & Shrub Care, LLC, base bid $1,500,000.00 (negotiated cost savings of approximately $45,000.00). (Staff Recommendation: Approval)

  
• 00:33:46

  2018-0285

  Approval to renew RP011-17, provide on-call water and wastewater facility equipment repair and maintenance on an annual contract (June 28, 2018 through June 27, 2019), with Crowder Construction Company; Lanier Contracting Company, Inc.; and Western Summit Constructors, Inc., base amount $15,000,000.00. (Staff Recommendation: Approval)

  
• 00:34:45

  2018-0290

  Approval to renew BL036-17, purchase of water meter repair parts, fittings and meter boxes on an annual contract (June 21, 2018 through June 20, 2019), with Delta Municipal Supply Company, Inc.; Ferguson Enterprises, Inc. dba Ferguson Waterworks; Fortiline, Inc.; and Core & Main LP formerly known as HD Supply Waterworks, base bid $715,000.00 (negotiated cost savings of approximately $3,200.00). (Staff Recommendation: Approval)

  
• 00:35:35

  2018-0301

  Approval/authorization for the Chairman to execute the Encroachment Agreement with Colonial Pipeline Company as part of the easement acquisition for the Hopkins Creek (Stanley) Sewer Interceptor Project, subject to approval as to form by the Law Department. District 3/Hunter (Staff Recommendation: Approval)

  
• 00:36:30

  Adjournment