BOC Work Session January 03, 2013

January 03, 2013 - 10:00 AM

Gwinnett County Board of Commissioners Work Session Thursday, January 3, 2013 - 10:00 AM

• 00:00:00

  Introduction

  
• 00:00:10

  Call To Order

  
• 00:01:19

  Approval of Agenda

  
• 00:01:50

  2013-0038

  Approval of appointment to the Airport Authority. Incumbent Eric "Tip" Cape. Term Expires December 31, 2016. Chairman's Appointment

  
• 00:02:09

  2013-0039

  Approval of appointment to the Airport Authority. Incumbent Rick Stevens. Term Expires December 31, 2016. District 1/Brooks

  
• 00:02:23

  2013-0040

  Approval of appointment to the Airport Authority. Incumbent Emory Geiger. Term Expires December 31, 2016. District 3/Hunter

  
• 00:02:42

  2013-0043

  Approval of appointment to the Development Advisory Committee. Incumbent Greg Cantrell. Term Expires December 31, 2014. Chairman's Appointment

  
• 00:03:08

  2013-0044

  Approval of appointment to the Development Advisory Committee. Incumbent Eric Johansen. Term Expires December 31, 2014. District 2/Howard

  
• 00:03:21

  2013-0045

  Approval of appointment to the Development Advisory Committee. Incumbent Wayne Oglesbee. Term Expires December 31, 2014. District 4/Heard

  
• 00:03:32

  2013-0047

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Incumbent Kim Hall. Term Expires December 31, 2016. Chairman's Appointment

  
• 00:03:47

  2013-0048

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Incumbent Carol Hitchcock. Term Expires December 31, 2016. District 1/Brooks

  
• 00:04:01

  2013-0049

  Approval of appointment to the Gwinnett Historical Restoration & Preservation Board. Incumbent Ben Satterfield. Term Expires December 31, 2016. District 3/Hunter

  
• 00:04:21

  2013-0050

  Approval to accept the resignation of Chris Cawthon from the Gwinnett Historical Restoration & Preservation Board. Term Expires December 31, 2014. District 4/Heard

  
• 00:04:35

  2013-0051

  Approval to fill the unexpired term of Chris Cawthon to Gwinnett Historical Restoration & Preservation Board. Term Expires December 31, 2014. District 4/Heard

  
• 00:04:55

  2013-0052

  Approval of appointment to the Gwinnett County Public Library Board of Trustees. Incumbent Richard Goodman. Term Expires December 31, 2016. Chairman's Appointment

  
• 00:05:13

  2013-0053

  Approval of appointment to the Gwinnett County Public Library Board of Trustees. Incumbent Barbara Wagoner. Term Expires December 31, 2016. District 1/Brooks

  
• 00:05:29

  2013-0054

  Approval of appointment to the Gwinnett County Public Library Board of Trustees. Incumbent Phil Saxton. Term Expires December 31, 2016. District 3/Hunter

  
• 00:05:46

  2013-0055

  Approval of appointment to the Gwinnett Transit System Advisory Board. Incumbent Scott Haggard. Term Expires December 31, 2016. Chairman's Appointment

  
• 00:05:55

  2013-0056

  Approval of appointment to the Gwinnett Transit System Advisory Board. Vacant Position. Term Expires December 31, 2016. District 1/Brooks

  
• 00:06:16

  2013-0057

  Approval of appointment to the Gwinnett Transit System Advisory Board. Incumbent Jon Richards. Term Expires December 31, 2016. District 3/Hunter

  
• 00:06:37

  2013-0058

  Approval of appointment to the Merit Board. Incumbent Jason Thompson. Term Expires December 31, 2016. District 1/Brooks

  
• 00:06:56

  2013-0059

  Approval of appointment to the Merit Board. Incumbent Patrick Parker. Term Expires December 31, 2016. District 3/Hunter

  
• 00:07:14

  2013-0060

  Approval of appointment to the Recreation Authority. Incumbent Chip Randall. Term Expires December 31, 2016. Chairman's Appointment

  
• 00:07:34

  2013-0061

  Approval of appointment to the Recreation Authority. Incumbent June Hawkins. Term Expires December 31, 2016. District 1/Brooks

  
• 00:07:52

  2013-0062

  Approval of appointment to the Recreation Authority. Vacant Position. Term Expires December 31, 2016. District 1/Brooks

  
• 00:08:09

  2013-0063

  Approval of appointment to the Recreation Authority. Incumbent Greg Hutzell. Term Expires December 31, 2016. District 3/Hunter

  
• 00:08:27

  2013-0064

  Approval of appointment to the Recreation Authority. Incumbent Steve Flynt. Term Expires December 31, 2016. District 3/Hunter

  
• 00:08:47

  2013-0065

  Approval of appointment to the Planning Commission. Term Expires At The Pleasure of the Board. District 1/Brooks

  
• 00:09:05

  2013-0066

  Approval of appointment to the Planning Commission. Term Expires At The Pleasure of the Board. District 3/Hunter

  
• 00:09:28

  2013-0067

  Approval of appointment to the Planning Commission. Term Expires At The Pleasure of the Board. District District 3/Hunter

  
• 00:09:43

  2013-0068

  Approval of appointment to the Tree Advisory Committee. Incumbent Shawn Gallagher. Term Expires December 31, 2014. District 1/Brooks

  
• 00:09:55

  2013-0069

  Approval of appointment to the Tree Advisory Committee. Incumbent Tammie Zeigler. Term Expires December 31, 2014. District 3/Hunter

  
• 00:10:06

  2013-0070

  Approval of appointment to the Water & Sewerage Authority. Incumbent Stephen Hill. Term Expires December 31, 2013. Chairman's Appointment

  
• 00:10:14

  2013-0071

  Approval of appointment to the Water & Sewerage Authority. Incumbent Howard Eggert. Term Expires December 31, 2013. District 1/Brooks

  
• 00:10:31

  2013-0072

  Approval of appointment to the Water & Sewerage Authority. Incumbent Michael Sullivan. Term Expires December 31, 2013. District 2/Howard

  
• 00:10:40

  2013-0073

  Approval of appointment to the Water & Sewerage Authority. Incumbent Rich Edinger. Term Expires December 31, 2013. District 3/Hunter

  
• 00:10:56

  2013-0074

  Approval of appointment to the Water & Sewerage Authority. Incumbent Chip Randall. Term Expires December 31, 2013. District 4/Heard

  
• 00:11:11

  2013-0075

  Approval to appoint Barbara Seal, Jonathan Semerjian and Ron Peters to the Upper Ocmulgee River Resource Conservation & Development Council, Inc. Term Expires June 20, 2013

  
• 00:11:31

  2013-0076

  Approval of appointment of Vice Chairman for the Board of Commissioners for 2013.

  
• 00:12:19

  2013-0023

  Approval/authorization for the Chairman to sign an affidavit and any additional documents necessary to facilitate the County's certification of the Board of Voter Registration and Elections appointment of Joey Chapman as the fifth board member. Subject to approval by the Law Department. (Staff Recommendation: Approval)

  
• 00:12:55

  2013-0024

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and the Collins Hill Athletic Association, Inc. for the purpose of the installation and maintenance of new scoreboards at the Collins Hill Park baseball and softball fields at no cost to the County. District 4/Heard (Staff Recommendation: Approval)

  
• 00:13:39

  2013-0025

  Approval/authorization for the Chairman to execute a license agreement between Gwinnett County and the Lawrenceville Youth Association, Inc. for the purpose of the installation and maintenance of new scoreboards at the Rhodes Jordan Park baseball and softball fields at no cost to the County. District 4/Heard (Staff Recommendation: Approval)

  
• 00:14:10

  2013-0004

  Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount $6.5 million, a decrease in assessed value of $3.7 million, for a net total adjustment of $2.8 million for tax years 2006 thru 2012. (Staff Recommendation: Approval)

  
• 00:14:47

  2013-0026

  Approval and adoption of the fiscal year 2013 Operating, Capital and Grant budgets, and preliminary approval of the 2014-2018 Capital Improvement Plan.

  
• 00:15:22

  2013-0034

  Approval of the November 30, 2012 Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval)

  
• 00:16:48

  2013-0013

  Approval to renew BL108-11, purchase handheld devices, all-in-one electronic citation devices, printers and all accessories used for issuing electronic citations on an annual contract (March 07, 2013 through March 06, 2014), to low bidders, CDW Government, LLC and Upstate Wholesale Supply, dba Brite Computers, base amount $10,000.00. This project is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

  
• 00:17:53

  2013-0012

  Approval of change order no. 1, to extend RP037-07, provision of inmate coinless and pay telephone equipment at the Gwinnett County Detention Center on an annual contract (January 15, 2013 through July 14, 2013), with Global Tel Link, estimated revenue $430,205.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

  
• 00:18:41

  2013-0011

  Award BL123-12, Gwinnett County police headquarters roof repair and replacement project, to low bidder, Roof Management, Inc., amount not to exceed $348,612.00. Authorization to deem demolished roofing components surplus and dispose of per the Purchasing Ordinance. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 4/Heard (Staff Recommendation: Award)

  
• 00:19:58

  2013-0009

  Award BL129-12, western Gwinnett bikeway & western Gwinnett bikeway DWR (Pleasant Hill Road to Rogers Bridge Road) pedestrian safety project, project number F-0341-03 and F-0341-04, to low bidder, Johnson Landscapes, Inc. dba Vertical Earth Corporation, amount not to exceed $1,347,092.55. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This project is funded 80% by the Georgia Department of Transportation and 20% by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

  
• 00:20:58

  2013-0007

  Approval to renew BL126-11, purchase and installation of guardrail and fencing on an annual contract (February 08, 2013 through February 07, 2014), with the overall low bidder, Martin-Robbins Fence Company, base bid $259,530.40 (negotiated cost savings of approximately $16,293.00). This contract is funded 54% by the 2009 SPLOST Program and 46% by the Capital Project Fund. (Staff Recommendation: Approval)

  
• 00:21:30

  2013-0008

  Approval to renew RP041-10, provide aviation demand services on an annual contract (March 08, 2013 through March 07, 2014), with the highest scoring firm, The LPA Group, Inc., base amount $250,000.00 (negotiated cost savings of approximately $10,000.00). This contract is funded 86% by the Airport Renewal & Extension Fund and 14% by the Airport Operating Fund. District 4/Heard (Staff Recommendation: Approval)

  
• 00:22:12

  2013-0005

  Approval/authorization for Chairman to execute Supplemental Agreement No. 1-Final with Strickland and Sons Pipeline, Inc. for the Buford Highway at Woodward Mill Road project, M-0531 and SR 324 Bridge widening at I-85 project, F-0382-02, total reduction $122,656.74, total increase $53,142.68, revised contract amount $1,244,451.72. Subject to approval by Law Department. These projects are funded by the 2005 SPLOST Program. Districts 1/Brooks and 4/Heard (Staff Recommendation: Approval)

  
• 00:23:07

  2013-0006

  Approval/authorization for the Chairman to execute Supplemental Agreement No. 1-Final with Atlanta Demolition and Grading, LLC. for the North Berkeley Lake Road (1,200' west of Lakeshore Drive to Peachtree Industrial Boulevard) project, F-0105, total reduction $67,856.86, total increase $5,737,00, revised contract amount $311,533.69. Subject to approval by Law Department. Districts 1/Brooks and 2/Howard (Staff Recommendation: Approval)

  
• 00:23:55

  2013-0015

  Award OS063, Hach laboratory equipment preventative maintenance services on a multi-year contract, to Hach Company. The initial term of this contract shall be January 01, 2013 through December 31, 2013, base amount $81,080.00. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2013 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for two additional twelve-month terms, for a total lifetime contract term of three years, total base amount $243,240.00, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded through the Water & Sewer Operating Fund. (Staff Recommendation: Award )

  
• 00:24:37

  Adjournment